Winter 2013

Upcoming Professional Development Opportunities:

Beyond School Hours Conference
Feb. 12-15, 2014
Atlanta, Georgia

National Afterschool Association Annual Conference
Feb. 28-March 3, 2014
New York City

Boost Conference
April 29-May 2, 2014
Palm Springs, California

South Dakota 21st Century Community Learning Center Conference
June 16-17, 2014
Ramkota Conference Center
Pierre, SD.

Department of Education Calendar of Events
View the SD Department of Education's calendar of events for many events are that open to everyone.

Mark's Money Tip:

Equipment inventory for your 21st Century Community Learning Center grant should be done at least once every 2 years. All equipment and inventory should be individually tagged with a permanent identification number reflecting 21st CCLC as purchaser. The inventory list should include, cost, who holds title, identification number, serial number, description, location, acquisition date and cost. Your inventory list should reflect a history of the equipment, from when it was purchased until when it was disposed of.

Mark Gageby is a management analyst for the South Dakota Department of Education and oversees funding for the 21st Century Community Learning Centers grant program.

Resource Corner:

Y4Y Family Guidebook
Are you in need of a family guidebook template or need suggestions for updating the one you currently have? Please see the new Y4Y Family Guidebook template; it is completely customizable for your own needs. It was developed with the input of 25 afterschool practitioners and leaders from around the United States who participated in Y4Y’s October 2013 Coffee Break webinar.

Give us your feedback

   If you get a minute please email Jill Cotton any comments/suggestions you have about the newsletter. This will provide some direction on where to go for future issues.


Center Highlight:
Rapid City YMCA, Kid Stop Programs

    Contributor: Marika Pullam, program director

Schools Served:
Canyon Lake Elementary, Rapid Valley Elementary, Robbinsdale Elementary, South Park Elementary, Valley View Elementary

After-School Program
grades K-5
Daily Attendance: 40-45 at each site daily
Hours: 3 p.m. – 6 p.m.

Summer Program: grades K-5
Camp Giraffic Park
Daily Attendance: 200
Hours: 6:30 a.m. – 6 p.m.

The YMCA of Rapid City 21st CCLC grant programs are filled with academic, recreational, parent involvement, character development and community service activities. The program’s success comes from the support of the schools, staff, and the families in the program.

Art and Drama
This year the Kidstop programs have been able to increase the hours allocated to Art Club, which allows students time to complete longer projects. They are hoping to have an end of the year art show where the children from each site can showcase their projects. Another successful activity is the Drama Club. They have a drama teacher who visits each site during the week and works on several aspects of drama for a six week period. The students are broken up by grade and work according to age appropriate activities. At the end of 6 weeks they perform for the other groups and parents.

Family Time
A new Family event that was started this year is the Fall Festival. The event was held at the YMCA. Each site chose a carnival game to run, from balloon darts to Plinko to Angry Birds knockdown. It was a big hit with around 200 participants and many were excited to hear it was going to become an annual event. In all of the programs they strive to provide a fun and safe learning environment for the kids.

Summer Camp
The YMCA recently purchased land in the Black Hills that was formally the Circle B Ranch Chuckwagon property. This was the first summer the campers were able to have the daycamp at this site. It was a big change for everyone but proved to be a big success overall. Campers would depart from one of the drop-off points in town, two local elementary schools, at 8 a.m. and return around 4 p.m. While at the camp the students ate breakfast and lunch, participated in the daily flag ceremony and rotated through different centers throughout the day. Some of the center activities included archery, arts and crafts, science/nature, outdoor cooking, field games hiking, sand volleyball, and many more!


PPICS, Complete!

    Thanks to all of the grantees for getting your PPICS information in on time. We very much appreciate your efforts in completing the report.

Fall Reports

    The Fall Reports were sent out via email on Tuesday, Nov. 12, 2013. If you haven’t already done so, please complete these by December 6th for this past summer and this current school year. Let Sue or Jill know if you have any questions.

New grant competition

    The RFP for the 2014-15 21st Century Community Learning Center Grants will be announced in January 2014. Updates on the competition will be posted on the website at: The website includes the eligibility requirements along with the application and other related documents. The new application and materials will be posted online by Jan. 6, 2014.

Journey North

    Journey North engages students and citizen scientists around the globe in tracking wildlife migration and seasonal change. Participants share field observations across the northern hemisphere, exploring the interrelated aspects of seasonal change. There are numerous webcams available to watch. The live cams capture moments in time from places around the globe. Bring the outside world into the classroom. Explore how sunlight drives seasonal change and affects all living things. The live cam experience is a springboard to research and discovery.

Afterschool Day at the Capitol

    Afterschool Day at the Capitol this year is Feb. 5, 2014.This is a great opportunity to talk with legislators about the importance of afterschool funding and also a chance to brag about the fun educational experiences you bring to your kids every day! This opportunity is made available through the South Dakota School Age Care Alliance (SoDakSACA). If you would like to showcase your program by setting up a booth please contact Vickie Barbeau by Jan. 15, 2014 at We hope to see some of you there!

School Health Guidelines to Promote Healthy Eating and Physical Activity Training

    Monday, March 17, 2014 – 9 a.m. – 3:30 p.m. (CST). Kings Inn Conference Center and Hotel, Pierre SD. Training for schools serving students in grades K-12, state education and health agencies, and other stakeholders interested in:
• Creating a healthier school environment and enhancing student learning
• Promoting healthy eating and physical activity
• Developing or enhancing a local school wellness policy
• Utilizing the strategies and actions presented under the nine Centers for Disease Control and Prevention school health guidelines

Click here to register. Contact Karen Keyser for more information at or (605) 773-6808.


Wellness Tip

    Winter Activities

Need a few indoor activities to curb cabin fever this winter? Click here for some fun indoor craft ideas to keep kids busy during those long, cold winter days.


       Sue Burgard, S.D. Department of Education,
       (605) 773-5238

       Jill Cotton, S.D. Department of Education,
       (605) 773-4693