Winter 2015

Upcoming Professional Development Opportunities:

Beyond School Hours Conference
March 9-12, 2016
Dallas, TX

National Afterschool Association Convention
March 20-23, 2016
Orlando, FL

2016 Director’s Retreat
April 14-16-2016
KBarS Lodge
Keystone, SD

Boost Conference
April 26-29, 2016
Palm Springs, CA

Department of Education Calendar of Events
View the SD Department of Education's calendar of events for many events are that open to everyone.

Mark's Money Tip:

The Office of Management and Budget (OMB) is streamlining the Federal government’s guidance on Administrative Requirements, Cost Principles, and Audit requirements for Federal awards. These modifications are a key component of a larger Federal effort to more effectively focus Federal resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars in partnership with non-Federal stakeholders. This guidance provides a government wide framework for grants management which will be complemented by additional efforts to strengthen program outcomes through innovative and effective use of grant making models, performance metrics, and evaluation. This reform of OMB guidance will reduce administrative burden for non-Federal entities receiving federal awards while reducing the risk of waste, fraud and abuse. This final guidance supersedes and streamlines requirements from OMB Circulars A–21, A–87, A–110, and A–122. View the Federal Register website for the new Uniform Administrative Requirements:

Mark Gageby is a management analyst for the South Dakota Department of Education and oversees funding for the 21st Century Community Learning Centers grant program.

Resource Corner:

Creative Ways to Solicit Youth Input
Do you struggle getting meaningful information directly from your students about the activities they participate in? Here is a great resource on how to design and execute verbal, kinesthetic, and visual-type surveys to get important data on your programming.

Give us your feedback

If you get a minute please email Jill Cotton any comments/suggestions you have about the newsletter. This will provide some direction on where to go for future issues.


Center Highlight:
Rapid City High School – Learning Zone, Beyond the Bell, and SWAG (Students with a Goal)

    Contributors: Carla Allard-Watson, Gene Myers, Sherri Rathert, Julie Callahan and Sherri Horan

School Served:
Rapid City High School

After-School Program
3:15 – until the last student leaves
Before School Program
7:00 – 7:45 a.m.

Daily Attendance: The Learning Zone – 181 so far this year, Beyond the Bell – 32 so far this year

Summer Program: The Learning Zone and Beyond the Bell operate two weeks in the summer after school ends. SWAG is a week-long summer program.

The Rapid City High School Learning Zone and Beyond the Bell tutoring and homework help programs serve freshman through senior status students. The two programs provide tutoring in a quiet, structured environment that allows students to make up missing work, complete assignments, and, most importantly, receive academic assistance for those subjects in which they are struggling. The Learning Zone is open before school from 7 a.m. until 7:45 a.m. and after school from 3:15 until the last student leaves. Beyond the Bell offers tutoring assistance in math by a highly-qualified math teacher and the Learning Zone offers tutoring in all subjects. To learn more about this program, watch this great video:

Student Success: Both of these programs have paid huge dividends for their students. Eighty-five percent or more of the students that use the program pass their classes with an average grade point increase of 25 points. At least three weekend sessions are conducted per year, usually held within the last two weeks of a trimester. Attendance for these sessions averages about 40 students. Over the past eight years, the program at Rapid City High School has shown continued growth in student attendance and academic success. During the 2014-2015 school year 266 different students, freshman through seniors, attended The Learning Zone a total of 2,235 times either before or after school. Most of these students were failing one or more of their classes when they first attended. Last year, Rapid City High School graduated 110 students: 53.6% attended The Learning Zone.

SWAG “Students With a Goal” was developed at Rapid City High School and funded by a 21st Century Community Learning Centers Grant. SWAG was developed to help the freshmen make the connection between their education today and their vision for life tomorrow. This is a one-week summer program that engages students in an interactive learning process helping to develop knowledge, skills, and attitudes needed to successfully examine their own life, search a wide range of education and career options, develop problem solving skills, explore goals, engage in positive life decisions, and just have fun meeting new people and becoming acquainted with their new school and its surroundings. In the 2015-2016 school year, a mentor/trusted adult piece was added for the students that attended the SWAG program during the summer of 2015. The goal is for the mentor/trusted adult to volunteer and make a connection with their students, follow them throughout the school year and be a support system for success. This gives the students a “go to” person within the school building that they are comfortable with. The mentor/trusted adult may be an administrator, counselor, teacher, secretary, or custodian.


2016 21st CCLC Grant competition

    The next grant competition will be announced after the first of the year. All the information will be posted on the 21st CCLC website. In order to apply this year, a Notice of Intent to Apply must be submitted. This is needed because the application will be completed online this year through the Grants Management System (GMS) and a log-in and password to access the system will be needed. Paper applications will not be accepted this year.

21st CCLC Grant Reviewers

    Reviewers for the applications are also needed. If you are interested in applying, the information will be on the 21st CCLC website. Reviewers will be compensated for their time and must be able to attend in-person training in Pierre on March 24, 2016.

APR Data Collection System

    We appreciate all your hard work in getting your summer 2014 data into the new system. If you didn’t get everything entered on time or need to change something there will be a window of time in February where the summer term will be opened up to make changes. You should have received the email about entering your Fall 2014 data. The window for entering this data closes January 6, 2016. Please start working on this as soon as convenient.

Wellness Tip

    Your programs can play a critical role in improving the dietary and physical activity behaviors of children and adolescents. You can create environments supportive of students’ efforts to eat healthy and be active by implementing policies and practices that support healthy eating and regular physical activity and by providing opportunities for students to learn about and practice these behaviors. Click here for some great tips and resources for educators to promote healthy eating and physical activity in the classroom.

       Sue Burgard, S.D. Department of Education,
       (605) 773-5238

       Jill Cotton, S.D. Department of Education,
       (605) 773-4693