Articles in this issue:

A Note from Sandra

We spend January 1 walking through our lives, room by room, drawing up a list of work to be done, cracks to be patched. Maybe this year, to balance the list, we ought to walk through the rooms of our lives... not looking for flaws, but for potential. ~Ellen Goodman

May all your troubles last as long as your New Year's resolutions. ~Joey Adams

There are two types of flurries going on these days – the white flurries in the air and the flurries of policies coming from USDA to implement the child nutrition reauthorization. So far the policies issued affect the Child and Adult Care Food Program. We will continue to pass these along as we receive them. Another article in the Bulletin provides more information on The Healthy, Hunger-Free Kids Act of 2010. Please contact a CANS staff member if you have questions about the interpretation of a policy or how it affects your agency.

Best wishes for a successful and peaceful new year.

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Child Nutrition Reauthorization

Last month, President Obama signed the Healthy Hunger-Free Kids Act of 2010. Commonly referred to as the Child Nutrition Reauthorization, it provides funding for federal school meal and child nutrition programs, including $4.5 billion in new funding over 10 years. (Source: Let’s Move government website)

While we’re still studying the details of this legislation, we do know that it does two important things:

1) It increases the federal reimbursement rate for school lunches by 6 cents for local agencies that comply with federal nutrition standards. This is the first such increase in many years. The increase is likely a year out, though, as the new nutrition standards are coming out in proposed regulation with a 60 to 90-day comment period and, as we understand it, to be implemented in the 2012-13 school year. There must also be a method to determine compliance.

2) It provides the U.S. Department of Agriculture with authority to set nutritional standards for all foods sold in schools, including in vending machines, “a la carte” lunch lines, and school stores. This is commonly referred to as the “bell to bell” rule as it covers only the school day.

Some other key pieces of the legislation include the following:
• It requires that agencies operating NSLP have a program review every three years to improve compliance with operation and nutrition standards. CACFP agencies currently have a three-year review cycle.
• It allows more universal meal access for eligible students in high-poverty communities by eliminating paper applications and using census data to determine school-wide income eligibility.
• It requires schools to make information more readily available to parents about the nutritional quality of meals.
• It provides training and technical assistance for school food service providers and requires USDA to establish a program of required education, traing and certification for school food service directors.
• It establishes equity in lunch prices (ensuring that reimbursement for free and reduced price meals do not supplement the paid meal category).
• It requires free potable water be provided where meals are served in NSLP. The Wellness Policy requirements have been moved into the Child Nutrition Act and have been revised somewhat.

Changes for CACFP have mainly focused on reduction in paperwork and some have already been issued through USDA policy.
• The requirement for block claim edit checks and subsequent follow-up reviews was eliminated for sponsors of homes and centers.
• Payments to sponsors of day care homes are now based on the number of homes rather than a comparison of rates, costs, and a factor based on number of meals served. The agency must still be able to prove that it used all the funds appropriately.
• Nationwide Expansion of At-Risk Afterschool Meals in the Child and Adult Care Food Program extends eligibility for at-risk afterschool meal reimbursement to all States participating in the Child and Adult Care Food Program (CACFP). Agencies that wish to add this meal to a current agreement or enter into a CACFP agreement in order to provide an afterschool meal in at-risk areas should contact a CANS staff member.
• Allows sponsors of day care homes to use eligibility of any school in the area rather than restricting it to use of elementary school data.
• Requires institutions and homes to make water available.

The number of changes to Summer Food Service Program (SFSP) is pretty short.
• The limit on the number of sites a private nonprofit organization may operate was removed.
• Requires School Food Authorities operation of NSLP to cooperate with SFSP sponsors to inform families of availability of SFSP.
• Permanent agreements will be required.
• Disqualification requirements will be similar to CACFP.

South Dakota’s CANS office will be working closely with the U.S. Department of Agriculture in the months ahead to understand the new law and its impact on agencies operating child nutrition programs, students and families.

In the meantime, check out a Q&A and a summary of the act put together by the School Nutrition Association regarding the landmark legislation. It is important to remember that many agencies may have an opinion of the impact of the legislation, but the responsibility to write the rules are given to the US Department of Agriculture.

In other legislative action, funding for The Emergency Food Assistance Program has been extended through a continuing resolution. It is anticipated that the program will be funded at the same level as the prior year, but without the benefit of ARRA funds.

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Child Nutrition Institute 2011

The 47th annual South Dakota Child Nutrition Institute will be held June 19-June 24, 2011 in Sioux Falls at the Augustana College campus. Registration information will begin arriving in school mailboxes on/around February 1st. An online registration option will be available this year.

All tracks are:
• 5-day courses
• Qualify for continuing education credits from the School Nutrition Association.

All tracks have a size limit and will be filled on a first come, first serve basis. Track descriptions and options will be available in the February newsletter.

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Healthier US School Challenge Training

Can your school qualify for a Healthier US School Challenge (HUSSC) Award?

• Does your school provide a healthy school environment?
• Do your school meals meet the Dietary Guidelines?
• Do students have opportunities for be physically active and to learn about nutrition?
• Are you a Team Nutrition School?

If you answered “Yes” to the questions above, then you are on your way to qualifying for an award.

To help schools learn more about qualifying for the award, Child and Adult Nutrition Services has arranged for The National Food Service Management Institute provide a 6 hour training that will answer all your questions and help you to apply for the HUSSC.

HUSSC Training will be held for Food Service Managers and Food Service Staff on Feb. 9, 2011 on the Augustana College campus in Sioux Falls. The cost is free, but a minimum of 20 participants must be registered in order to offer class. Make sure to bring a copy of the menus you are considering submitting for the challenge.

To registure for the HUSSC Training, click here.

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Is Your Agency Communicating with the Local Grass Roots Organizations?

One of the responsibilities of all the USDA Child Nutrition programs is to reach out to families and grass roots organizations. The CANS office sends out a public release announcement to all South Dakota local newspapers annually in August to give notice to the public that school meals will be offered in the community at the public school.

It is also a program requirement that the School Food Authority (SFA) contact community grass roots organizations to let them know and help publicize the availability of school meals with benefits for qualified families. Perhaps your school is reaching out to families by doing public service announcements, televised school board meetings, being available to answer questions for families at the time of open houses in the fall of the year. All of those types of activities are excellent and should be continued.

CANS would like you to also be pro-active and reach out directly to the local grass roots organizations in your community. A grassroots organization is an organization at the local level that interacts directly with potential eligibles or participants, such as an advocacy organization, community action program, civic organization, migrant group, religious organization, neighborhood council, or other similar group(s).

The SFA should use the following paragraphs to send to the local organizations and they can decide how to best use the information.

Families may apply for free or reduced price meals or free milk for their children. The school office has the income guidelines and how to apply.

Households that are currently on SNAP or TANF will receive letters saying that the children are eligible for free school meals. The family must bring the letter to the school to get free meals. Families receiving commodities through the FDPIR must bring the Interagency Action Notice to the school to get free meals. Children who are homeless, runaway, foster, in Head Start, or from a migrant household may be eligible for free meals. Contact the school for more information.

An eligibility determination is good for the whole year. Families can apply at any time during the year. Contact the school if someone loses their job or if the number of people in the home gets bigger as benefits may increase. The [program name] is an equal opportunity provider.

During program reviews there are several questions on the review forms that will address whether the SFA is complying with CFR Civil Rights requirements. The SFA must do Civil Rights training annually. The “Justice for All” poster must be prominently displayed so it can be read as participants go through the serving line. The SFA can do outreach any time during the year. The CANS website provides some Civil Rights training information.

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CACFPBuilding for the Future with the CACFP

The National Child Care Information and Technical Assistance Center (NCCIC) Library
The NCCIC Library collection contains over 20,000 summaries and availability information for published documents of interest to policymakers, administrators, practitioners, researchers and other members of the child care community. Links to full-text publications about child care and school-age issues are provided when available. If you go to their library search page you can search their library resources whenever you would like. The NCCIC Library can be found at:

Mealtime Memo for Child Care
The 2010-12 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online. In this issue of Mealtime Memo you will find information on convenient vs. home cooked foods. The pros and cons to consider and the cost of convenience. The newsletter also contains easy options for pizza crust and a week's worth of Breakfast, Lunch, and Snack Menus.

Convenience or home cooked? Factors to consider.

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Using Pasteurized Milk in Child Nutrition Programs

Effective immediately, all schools and agencies participating in any child nutrition program must use pasteurized milk that meets State standards in order to continue participation. We have learned from the SD Department of Agriculture that means purchased milk. There are no exceptions. This applies to all child nutrition program regulations in National School Lunch Program (NSLP), School Breakfast Program (SBP, Summer Food Service Program (SFSP), Child & Adult Care Food Program (CACFP) and the Special Milk Program (SMP) for any meals being claimed for reimbursement.

Regulations require the use of pasteurized fluid milk which meets State and local standards in all Programs as specified in NSLP 210.10; SBP 220.2; SFSP 225.2; CACFP 226.6; and SMP 215.2

The South Dakota Department of Agriculture, Dairy Division, has informed us that the only pasteurization allowed for milk or other dairy products such as cream, yogurt, cheese, etc. must be legally pasteurized. This means that the milk or dairy products must come from a source that has an approved pasteurizer that is inspected and sealed on a regular basis from Department of Agriculture. Home pasteurizing such as using a small pasteurizing machine or heating on the stove are not acceptable methods of pasteurizing milk due to food safety issues. Unpasteurized milk must not be served or used in cooking in the child nutrition programs.

During a CRE, SMI, Seamless Summer, SFSP, SMP, or CACFP review, if found that a school or agency is not using pasteurized milk, meals will be disallowed according to the regulations for that program until such time that it can be documented the site is serving pasteurized milk.

Please contact Child & Adult Nutrition Services at 773-3413 if you have any questions concerning this requirement.

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Team Nutrition Mini Grant Awards

Team Nutrition offered two mini grants to be funded in January. They were Family Nutrition Adventure for $500. and “Move and Crunch in Nutrition Month Challenge” mini grant for $1,000.

The following schools, child care programs, and out of school time programs received The Family Nutrition Adventure Mini Grant.
Brandon Valley School District
Colman-Egan public School
Dell Rapids Public School District
Enemy Swim Day School
Eureka Public School
Little Blessings Child Care
Redfield Public School
Sacred Heart - Yankton
Stanley County School District Gold Program
Timber Lake School District

The following schools, child care programs, and out of school time programs received the “Move and Crunch in Nutrition Month Challenge” mini grant.
Armour School District
Colman-Egan Public
Dell Rapids School District
Eureka Public School District
Holly Cross School – Ipswich
Huron Public School Wellness Team
Lutheran Social Services Southern Hills after school program- SF
Lutheran Social Services Hill Top after school program – SF
Pierre Public School- McKinley Elementary
Pierre Public School-Washington Elementary

Congratulations to the winners. Each application had some unique ideas. Be watching for success stories in upcoming issues.

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Time to Start the Summer Food Planning

Outreach includes many different activities. It can be sending letters home with children for their parents to learn about the program. Or it can be hosting a kick-off event to celebrate the start of summer and inviting your local newspaper, radio station or TV station. It can also be creating a partnership with a local company that will provide rides for children to the feeding site. Sometimes outreach is talking to everyone you know about the program. Basically, outreach is spreading the word in any and every way you can.

Outreach is important to make your feeding site successful. The more people who know about the program, the more children will come to eat. Outreach may also help your site get food and money donations and volunteers to help supervise any activities for the children who come to eat. Click here to view a toolkit that will help you to plan outreach activities and create materials.

Consider writing down what outreach tasks you plan to do each month on a calendar. Don’t forget to do outreach during the whole summer—it will keep kids coming to eat.

Making a Plan

It is a good idea to think about what outreach you need to do before you begin talking to people and creating materials. Making lists of people you want to talk to and what you want them to do is a good start.

Here are a few tips on how to make an outreach plan:

Make a list of all the groups of people you want to talk with about the feeding site. Include parents, children, schools, media, government offices, and any others who work with families or can spread the word.

Make a list of people and organizations that can help your site. Think about which people and organizations could make donations of food, money, supplies for children’s activities, and other items your site might need. Include groups that could provide volunteers to help supervise the children or plan activities. Volunteers can help you do outreach too!

Start thinking about how to reach each group and write ideas down. Some ideas could include a phone call or visit in person, or mailing a brochure, or even sending a letter home with a child. Getting a story in the newspaper, hosting a kick-off event, or creating a flier are all ways to reach different groups.

Successful sites start planning early, the materials for summer feeding programs will be coming in early February. Start getting your community leaders together to plan for a successful program where you live.

For more information contact: Julie McCord, Program Specialist, 605-773-3110.

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The Emergency Food Assistance Program (TEFAP)

TEFAP Income Eligibility Guidelines

Recipient eligibility to receive USDA foods from food pantries is determined by completion of an intake application form provided by the food pantry showing household and financial circumstances at or below 185% poverty level, name, number in household, and address. In South Dakota a family qualifying for reduced price meals qualifies them for this program and can be found at

What about multi-service agencies that need more detailed information to help? As with additional funding based questions, multi-service agencies may request more detailed information AFTER eligibility for food assistance has been established. For example, the intake form for a multiservice agency should be designed to make it clear that only the signature, address, number of persons in the household are required for food and if that is all that is wanted that is all they need to fill out.

The form should clearly state that if the food client wishes to be considered for other services, such as utility or rent assistance, they will be required to provide the information those programs require.

For information, the South Dakota Emergency Food Assistance Program website has current locations that are on the program.

Contact Julie McCord at 605-773-3110 for more information.

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Update on USDA Policy

SP 12-2011 provided a clarification for some states in regard to NSLP equipment assistance grants. South Dakota had already awarded and spent their grant money.

SP 11-2011, CACFP 02-2011, SFSP 01-2011
Effects of Busing on Area Eligibility in the Child and Adult Care Food Program, the Summer Food Service Program, and the Afterschool Snack and the Seamless Summer Option served through the National School Lunch Program provides methods for affected agencies to determine site eligibility when busing affects it.

CACFP 03-2011 Child Nutrition Reauthorization 2010
Elimination of Block Claim Edit Checks in the Child and Adult Care Food Program does just as it says. The requirement for block claim edit checks and subsequent follow-up reviews was eliminated for sponsors of homes and centers.

CACFP 04-2011 Child Nutrition Reauthorization 2010
Nationwide Expansion of At-Risk Afterschool Meals in the Child and Adult Care Food Program extends eligibility for at-risk afterschool meal reimbursement to all States participating in the Child and Adult Care Food Program (CACFP). Agencies that wish to add this meal to a current agreement or enter into a CACFP agreement in order to provide an afterschool meal in at-risk areas should contact a CANS staff member.

CACFP 05-2011 - Child Nutrition Reauthorization 2010
Area Eligibility for Family Day Care Homes allows sponsors of day care homes to use eligibility of any school in the area rather than restricting it to use of elementary school data.

CACFP 06-2011 Child Nutrition Reauthorization 2010: Administrative
Payments to Family Day Care Home Sponsoring Organizations changes the method of making payments to sponsors of day care homes. They are now based on the number of homes rather than a comparison of rates, costs, and a factor based on number of meals served. The agency must still be able to prove that it used all the funds appropriately.

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South Dakota Food Distribution Newsletter January 2011

We are ready to hit the New Year running hard. Those schools interested in working with the new way of doing business, Net Off Invoicing, will be meeting in Oacoma, SD, on January 10. For more information please contact Sandi Kramer at Yankton School District or Gay Anderson at Brandon Valley School. We will be looking at what schools would like to have ordered for the 2011-12 school year for NOI and for brown box.

You may have noticed the additional funds on your last order blank. School lunch has been adjusted to .2600 cents per meal which equals the rate from the Federal Register (.2025) plus the 12% provision funds rate (.025) that were previously added to your entitlement and the anticipated lack of bonus entitlement (.0325). Be advised that next years entitlement will most likely reflect the current Federal Register rate of .2025, but we will not know for sure until after July 15.

• Remember to keep your Manifest and Invoices to reconcile with the year end history report that is sent out in July.
• Comparing the actual invoices and your manifest is the easiest way for you to know your information is actually what you have received during the year. Manifest.
• Return your manifest to Lynette within 48 hours of receiving your delivery. This will acknowledge your delivery and verify you have received the correct quantities of each commodity you had ordered.
• If you did not order an item, you do not need to accept it. If the truck driver tells you that you need to keep more than you ordered, please let Mark or Lynette know.
• If we do not receive your manifest, we cannot adjust your invoice and order form. If you do not receive something and we are not notified you will still be charged for the item.
• With the errors that have occurred in the past few months orders you are the first line of defense. Orders from USDA being backordered, Nordica being out and the state ordering system you are the person who will catch the error. Let us know so we can correct it if we are able.

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Grants available to fund after-school programs

Applications for the next round of 21st Century Community Learning Center grants in South Dakota are now available online. The centers provide students with academic enrichment opportunities and activities designed to complement the students’ regular school instruction.

Grant awards range from $50,000 to $150,000 a year; the life of the grants is five years. While funds are often awarded to schools, other organizations also may apply. The grants must specifically support programs offered outside of school hours.

The learning centers are intended to assist students in high-poverty and low-performing school areas. Because the program is authorized under the No Child Left Behind Act, each application must also include a learning component and sample plans for content-specific academic enrichment activities.

“These funds are intended to create a safe environment as well as learning opportunities for young students whose families may not otherwise be able to afford such things,” says Sue Burgard of the state Department of Education.

Burgard oversees the 21st Century Community Learning Centers program in South Dakota and says the application process requires a great deal of planning and can be time-consuming.

“Because we want to ensure programs are successful after funds have been awarded, we ask our applicants to be very well-prepared through the competitive grant process,” Burgard says.

Grant applications must be submitted to the South Dakota Department of Education by Feb. 18, 2011. To help potential applicants with the process, the 21st Century Community Learning Centers team has set up two Webinar opportunities, scheduled for Jan. 11 and 12. Participants must pre-register by Jan. 7. Although it is not required, applicants are strongly encouraged to participate in one of those two online sessions.

Click here for more information about the funding opportunity, including a grant application form and webinar schedule and registration, or contact Jill Cotton at (605) 773-4693.

Working on Wellness Winter Newsletter

From the SD Department of Health Office of Health Promotion

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Recipe for a Happy New Year

Take 12 whole months; remove all bitterness, hatred and jealousy. Wash them in love, light and life.

Then cut each into 28, 30, or 31 pieces as desired. Set aside all but one portion. Prepare the daily portion, one day at a time, by adding the following ingredients: 1 part faith, 1 part patience, 1 part courage and 1 part honest work. Mix well.

Add to each day 1 part hope, faithfulness, generosity and kindness. Blend with 7 parts prayers and 3 parts meditation. Add at least 1 good deed.

Season the whole with a dash of good spirits, a sprinkle of fun, a pinch of play and a cup of good humor. Carefully fold in friends and family until thoroughly combined.

Pour all ingredients into a vessel well oiled with harmony. Cook thoroughly over radiant accord until your heart tests warm and tender. Garnish with a smile and serve with quiet unselfishness and unending happiness.

Yield: a Happy New Year filled with joy, peace, hope and love.

Source: Karen Ann Bland, Gove, Kansas - Country Woman Magazine December/January 2011

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