Articles in this issue:

A Note from Sandra

There's nothing greater in the world than when somebody on the team does something good, and everybody gathers around to pat him on the back. ~ Billy Martin

Consider this a long-distance pat on the back with the team in appreciation for your work. THANK YOU! The first week of May is traditionally earmarked as “food service appreciation week”. Thanks to all of you who are involved with any aspect of providing meals to South Dakota’s children – no matter if you are washing dishes, cooking, serving, cleaning up, doing paperwork, or one of the other myriad of tasks. All jobs are important and work together to provide healthy meals that meet the children’s needs from infants to older children.

The end of the year is sneaking up on folks in many programs while others continue to operate through the summer. Some agencies are just starting up in May or June to provide meals to children through the summer. No matter your work schedule, I hope you enjoy your summer and that you find time to relax now and then.

The new meal patterns and other changes from the Healthy Hunger-Free Kids Act of 2010 are providing challenges for school staff and the CANS office. Please check back on the website frequently for updates and changes. We will continue to provide information and workshops through a variety of methods.

Workshops are in process for Summer Meals, Fresh Fruit & Vegetable Program, Child & Adult Care Food Program, and School Meals. Check this bulletin, and last month's, for information to be sure you are signed up to learn the latest.

On a personal note, I want to thank you for your thoughts and prayers for me after my hip replacement surgery. The support means a lot! I am back and doing fine!

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41st SNASD Conference and Industry Seminar July 31-August 3

The annual School Nutrition Association of SD state conference will be held at the Ramkota Hotel and Convention Center in Aberdeen, SD. Registration form and conference details will be mailed to authorized representatives and school food service directors very soon.

Pre-conference classes will begin on Tuesday, July 31, 2012 and conclude on Wednesday morning August 1. This year classes include New Managers, ServSafe, ServSafe Recertification, Salad Bar Training, and HealthierUS School Challenge. Mark your calendars to take advantage of the early bird registration to be postmarked by July 1, 2012.

The first general session will begin Wednesday afternoon at 12:30 pm and will include a presentation from the CANS office on new meal pattern requirements. Thursday will include the traditional vendor food and equipment show followed by concurrent education workshop sessions. You won’t want to miss keynote speaker, Chef Cyndie, at the Thursday and Friday general sessions.

Registration and other information will be available soon on the website as well as the CANS webpage.

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Certification of Compliance with Meal Pattern Requirements

FNS published an interim rule entitled Certification of Compliance with Meal Pattern Requirements for the NSLP, April 27, 2012. This interim rule establishes the requirements for the certification of School Food Authorities (SFA) for an additional 6 cents per lunch reimbursement. An interim rule means it goes into effect now, but they are still taking comments. Here are the top 6 points.

1. USDA expects compliance with the meal pattern requirements and nutrient standards. There is no opt out by foregoing the six-cent increase.

2. Certification of menus is dependent on the rules in place for both breakfast and lunch at the time of certification. Certification must include both breakfast and lunch if SFA offers breakfast.

3. All schools within the SFA must be in compliance with the meal pattern requirements for the SFA to become certified. This means that if one school is not in compliance with the new meal pattern, the whole SFA will be denied the 6 cent reimbursement.

4. It is the SFA’s choice of when to apply. There will be a validation of menus that will include an onsite review for at least 25% of schools applying for the certification. These replace CRE reviews for the ’12-13 school year.

5. There will be 3 options to certify menus. All 3 options will include one week of menus, a menu worksheet and some sort of nutrient assessment. More guidance will be forthcoming as we receive it. Schools that use a USDA-approved software for menu planning will be able to submit that with other documentation for certification. Schools that have received the HealthierUS School Challenge award must still go through the certification process.

6. Payment for the six-cent increase can be retroactive to period of certification. If your October menus are certified in December, you will receive reimbursement from October and November.

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Lean Finely Textured Talking Points

South Dakota will order Lean Finely Textured, or LFT, Beef from the U.S. Department of Agriculture for the school lunch program. Depending upon which processors USDA uses, the beef product South Dakota actually receives may or may not contain LFT Beef.

Lean Finely Textured Beef, or LFT Beef, is a meat product derived from a process that separates fatty pieces from beef trimmings.

These beef trimmings are lean beef that has been separated from fat when trimming beef into certain cuts. It is this fresh lean beef that can be added to ground meat foods such as hamburger.

The production and food safety technologies employed to make Lean Finely Textured Beef are approved by the U.S. Department of Agriculture.


1) It’s safe
- The U.S. Department of Agriculture continues to affirm the safety of LFT Beef product for all consumers.

- All food purchased for the National School Lunch Program meets stringent food safety standards, which includes rigorous pathogen testing.
Purchase specifications continually reviewed; Microbial test results are evaluated; New food safety technologies are considered; Food safety experts consulted to determine adequacy of USDA’s requirements

- A small amount of ammonia is used to eliminate bacteria safely and effectively in the boneless beef trimmings. This ammonia mixed with water, forming ammonium hydroxide.

- Food safety experts say this is an effective way to ensure safer ground beef. Without it, our meat could be more susceptible to bacteria.

- Ammonium hydroxide has been used to make foods safe for decades, since it was approved for use by the Food and Drug Administration.

- Ammonium hydroxide is found in other foods.

2) It’s less expensive
- At present prices, the expected cost difference between LTF Beef and Finely Ground Beef is $3.99 per case or 10 cents per pound (subject to change when order is placed).

3) Schools still have other beef product options
- Schools always have the option of purchasing food for the school lunch program through a private vendor.

- On average, schools in the National School Lunch Program purchase:
Approximately 20 percent of their food through USDA
Approximately 80 percent of their food directly through private vendors

4) It supports local and regional beef producers
- South Dakota’s economy relies heavily on its ag producers.
Schools and consumers are urged to consult science-based information to determine the quality and safety of the product.

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School Lunch – PLE or “What are we going to charge for 2012-13?”

What is PLE? Paid Lunch Equity is a part of the Healthy Hunger-Free Kids Act of 2010. The intent is to ensure that sufficient funds are provided to the food service account for paid lunches

New guidance was issued February 15, 2012 as USDA memo SP 15-2012. More guidance and PLE tool issued March 19, 2012 as USDA memo SP 22-2012.

If you charge children/students for their meals in the National School Lunch Program, be sure to complete the tool and keep a copy of it with your NSLP documentation.

The current tool does not work well with a combination of contribution of funds from non-federal sources and price increases. Please contact Cheriee or Sandra in the CANS office if you want to take that route and we will walk you through those steps.

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Details for Child Nutrition Institute are being finalized

Early bird registration ended April 27th for Child Nutrition Institute this summer at Augustana College during the week of June 17-22. You have until May 25 to register for Institute—so register now!

Confirmation letters and the newsletter will be going out the second week of May. If you are registered and have not received your confirmation letter by May 21, please contact our office.

Read the information you receive closely. You will find the list of items you should bring with you listed in the second newsletter under “what do I need to bring.”

Contact the CANS office with any questions.

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Fresh Fruit and Vegetable Program

Information You Need To Know: School Year 2012-13

Fresh Fruit and Vegetable Program (FFVP) grant awardees were notified if they received the FFVP grant for school year 2012-13 in late April. New schools or sites on the FFVP are required to attend training in Pierre on May 9th. To register, contact Sami Beilke at (605) 773-2977.

Schools or sites that were paret of the FFVP last year,do not need to attend the on-site training. A webinar will be held instead to provide new updates on May 10, 2012 at 3:00 p.m. (CST). Log-on information for the webinar will be emailed to authorized representatives and FFVP coordinators.

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Are our Preschool Children Eligible for the Special Milk Program?

Many schools now offer classes to preschool age children. Sometimes the children are at school at a time when they can participate in the School Breakfast or National School Lunch Program. In other instances, the children are at school for only part of the morning or afternoon.

In instances where the class participates in breakfast and/or lunch program, they are not eligible to participate in the Special Milk Program. If the SFA wants to run their own milk break to offer milk to these children, that can be done by covering the costs of the milk from parent payments or from other sources.

In instances where the class does not participate in breakfast and/or lunch program, the class is eligible to participate in Special Milk Program. This is a program offered by USDA for children in schools where breakfast and/or lunch are not offered or for split session kindergarten and preschool programs. While there is not a requirement on the serving size, the reimbursement is based on equivalent of half-pints (8 ounces or one cup). If 10 children received a half-cup of milk, the SFA would claim reimbursement for 5 cups.

There are three options:

1. Nonpricing Option – no children are charged for milk. The SFA receives a reimbursement rate (currently .205 per cup) for all milk served to children.

2. Pricing Option 1 – standard price. All children are charged the same price for milk. The SFA receives a reimbursement rate (currently .205 per cup) for all milk served to children to reduce the price of milk served to the children. There is no free milk.

3. Pricing – Option 2 - free milk. A price for milk is established. The SFA collects applications for free milk in the same method as applications for free/reduced price lunches and breakfasts. The SFA receives the average cost of a cup of milk served to children who are eligible for free milk. The SFA receives a reimbursement rate (currently .205 cents per cup) for milk served to children who are not eligible for free milk.

If the school wants to provide snacks (other than the Fresh Fruit and Vegetable Program) for the children along with the milk, that is allowable but the cost would need to come from a source other than the school food service.

Contact Child & Adult Nutrition Services as questions arise or if the SFA is interested in signing up for the Special Milk Program for the 2012-13 school year. The current agreement would also need to be amended because it covers the school year through the end of September.

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CACFPBuilding for the Future with the CACFP

Upcoming CACFP Training Events:

The following workshop dates and locations have been set for the spring 2012 CACFP workshops.

The CACFP Basic workshops are designed for new staff that need to be trained in the basics of the CACFP. The Basic class is limited to 25 participants per class.

The dates and locations of the CACFP Basic training are as follows:

    May 8 Sioux Falls Sioux Falls School District
    May 22 Rapid City Youth and Family Services
    June 6 Pierre MacKay Building (formerly SD State Library)

The CACFP Plus! workshops are designed for veteran staff that have a solid understanding of Program requirements. The Plus! class is limited by the size of the training rooms in each location. Please notice that we are offering two sessions of the CACFP Plus! workshop in Sioux Falls. Each session will be identical. The size of our Sioux Falls group was simply becoming too large for effective training. The Plus! class is now limited to 50 participants per class (or fewer is space is an issue).

The dates and locations of the CACFP Plus! training are as follows:
    May 9 Sioux Falls Augustana College (same workshop as 5/10/12)
    May 10 Sioux Falls Augustana College (same workshop as 5/9/12)
    May 23 Rapid City Youth and Family Services
    May 30 Watertown Lake Area Technical Institute
    May 31 Aberdeen Aberdeen Catholic Schools
    June 7 Pierre MacKay Building (formerly SD State Library)

Pre-registration is required for all workshops. There is no charge to attend. For more information please contact Melissa Halling at (605) 280-2696 or by email at

The National Child Care Information and Technical Assistance Center (NCCIC) Library
The NCCIC Library collection contains over 20,000 summaries and availability information for published documents of interest to policymakers, administrators, practitioners, researchers and other members of the child care community. Links to full-text publications about child care and school-age issues are provided when available. If you go to their library search page you can search their library resources whenever you would like. The NCCIC Library can be found at:

Mealtime Memo for Child Care

The April 2012 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online. In this issue of Mealtime Memo you will find information on
• Let's Move! Child Care Goals
• Why Participate?
• How to Participate?
• NFSMI Resources and Links
• Tips for Success!
• Nutrition Highlights

Let's Move! Child Care

Also, the March 2012 Mealtime Memo All About Water has been edited and is now available on the NFSMI website.

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USDA Foods

Final Invoices:
Please make sure your business managers receive your invoices and sends in your payments. We will be sending invoices with the May letter.

To be included in the 2012– 13 net off invoicing (NOI) program, your FINAL Numbers and award winning distributor information will need to be received on or before May 25, 2012. If it is not in until the 25th or is incomplete, it will not be included. The process does take some time to complete. Please plan ahead.

Summer USDA Food protection:
Summer is a time when school is out and most kitchens are vacated. If yours is one of them here are some time and possible money saving tips.
- Reduce the amount of product you will be carrying over the summer, whether in the store room, the cooler or the freezer.
- Make sure your policies and procedures are in place and followed to prevent refrigeration or freezer losses, particularly if you do not have an automatic system that will notify someone if temperatures fluctuate beyond your set limits.
Each summer schools loose product due to electrical and mechanical problems.
Policies should include someone checking your walk-in coolers and freezers after every thunderstorm.
- Replacing the lost foods is more costly than you want to endure in addition to the mess of cleaning it all up.

Check your dry storage, refrigeration, and freezer temperatures daily during times of absence to avoid preventable spoilage. If you have a compressor motor go out overnight you may be able to move product to another freezer or repair the compressor without loss of the product. If temperatures are only checked weekly the possibility of preventing the loss is unavoidable.

If you have a freezer malfunction during times when school is not in session you are still responsible for the loss as stated in CFR Title 7 part § 250.13 Distribution and control of donated foods. (e) Improper distribution, loss of or damage to donated foods. (1) If a distributing agency improperly distributes or uses any donated foods or causes loss of or damage to a donated food through its failure to provide proper storage, care or handling, the provisions set forth in §250.15(c) shall apply. (2) In instances when it is determined by a distributing agency that a claim exists against a sub-distributing agency, recipient agency, warehouse, carrier, processor or other person, the distributing agency shall pursue claims in accordance with §250.15(c).

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Summer Time Planning – Advertising SFSP Week June 11 -15

School Food Authorities are required to advertise to all families if a Summer Food Service Program is being held in their area regardless if the school is sponsoring the program or another local agency. See USDA Policy Memo.

June 11 – 15 - Summer Food Service Programs should plan to bring awareness to their programs by planning a National Summer Food Service Program week “Food That’s In When School is Out” campaign.

To assist community members in South Dakota to know where feeding sites are located we are asking any summer sponsor to register your summer feeding site with the National Hunger Hotline at 1-866-3-Hungry or 1-877-8-Hambre. The sites registered should be “open” sites. This means the location is qualified as site eligible because more than fifty percent of the families qualified for free or reduced priced meals in the neighborhood.

It is recommend that sponsors advertise their feeding sites on South Dakota 211 Helpline. There is no charge for non-profit organizations or government programs to be listed in the 211 database. The form is available by contacting Justin Hofer at (605)274-1404.

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Farm to School Grant Available

USDA released a Request for Applications (RFA) for a new farm to school grant program on April 17, 2012. Downlaod the RFA at and the USDA Farm to School website.

Two types of grants available:

1. Planning grants are intended primarily for K-12 school food authorities who participate in the National School Lunch or Breakfast Program that are in the beginning phases of their farm to school efforts.

2. Implementation grants are geared towards advancing existing farm to school initiatives. K-12 school food authorities who participate in the National School Lunch or Breakfast Program, along with State and local agencies, Indian tribal organizations, agricultural producers or groups of agricultural producers, and non-profit entities working in partnership with school districts, may apply for implementation grants.

The grants require at least a 25% funding match. Applications are due June 15, 2012 and awards are expected to be made in October 2012. Planning grants are expected to range from $20,000 - $45,000 and represent approximately 25 percent of the total awards. Implementation grants are expected to range from $65,000 - $100,000 and represent approximately 75 percent of the total awards. Given the HHFKA mandate that priority consideration be given to schools serving a high proportion of children who are eligible for free or reduced price meals, projects that serve school districts and schools that have high free and reduced price meal enrollment will receive extra points in evaluation scoring.

Two webinars will be offered in order for applicants to learn more about this grant opportunity.
- Tuesday, May 15, 1:00 p.m. (EST) Implementation grants
- Thursday, May 17, 1:00 p.m. (EST) Planning grants

For more information, please visit the USDA Farm to School website and the Farm to School grant program RFA.

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Proposed Rules and Policy Updates

There will be quite a number of proposed rules coming out this spring and summer for National School Lunch Program as a result of the Healthy Hunger-Free Kids Act of 2010. We will work to forward these notices to you so you have an opportunity to read and comment. USDA is interested in hearing things that make sense as well as parts that you do not like. Some proposed rules are schedule for this fall. Rules we expect yet this spring and summer include:

- Section 362: Disqualified Schools, Institutions and Individuals
- Section 303: Fines for Violating Program Requirements
- Section 304: Independent Review Overview
- Section 208: Competitive Foods
- Section 201: Certification of Compliance with Meal Pattern Requirements

Update on Policies
See policy section at

SP = School Programs
CACFP = Child and Adult Care Food Program
SFSP = Summer Food Service Program
FD = Food Distribution

SP 25-2012, CACFP 12-2012, SFSP 10-2012 - Disaster Response
SP 26-2012 - Formulated Grain Fruit Products
SP 27-2012 - USDA Farm to School Grants
CACFP 13-2012, SFSP 11-2012 - Eligibility Based on Census Data: Revision of 2012 Data Release
FD-121 Donated Foods Possibly Containing Lean Finely Textured ((LFT) Beef

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Team Nutrition Projects

Amazing Body Tour - This is an interactive nutrition education program that helps student to learn how eating healthy helps your body to grow and develop. For information on how your school can have the tour come to your school go to the Team Nutrition page at and click on the Amazing Body Tour.

Harvest of the Month (HOM) - This is a nutrition education program for elementary students to learn about fruits and vegetables. The lessons are short, easy to do, and can be taught by food service staff, volunteers, teachers, etc. Schools can register to send a two member team to a two day training in June or August on HOM/School Gardens all expenses paid. Go to the Team Nutrition web page for more information or call Mary Kirk at (605) 773-4718.

School Wellness Policies Changes need to be made to meet the new requirements of the Healthy Hunger Free Kids Act of 2010. Team Nutrition and Coordinated School Health have recruited a team to review and revise the current South Dakota Model Wellness Policy. The Team will meet May 22-23 in Pierre. Watch the Team Nutrition web page for information on the Team’s progress in revising the policy.

Salad Bar Training (NO COST) - This will be offered as a preconference on July 31st at the School Nutrition Association State Conference. The 6 hour class is limited to 25 participants. Each participant will receive mileage round trip from their home to the training, one day for meals, and one night lodging at state rates. This training is sponsored by the Community Transformation Grant, Coordinated School Health, and Team Nutrition. More information about the training can be found on the SNA registration form at

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Eat Healthy. Get Active. Make a Difference.

Eating healthy and getting at least 60 minutes of physical activity every day can be fun and exciting with Fuel Up to Play 60! Help make a difference by putting ideas into action and making healthy changes at your school. Launched by National Dairy Council (NDC), your local Dairy Council (MDA) and the National Football League (NFL) in cooperation with the U.S. Department of Agriculture (USDA), Fuel Up to Play 60 empowers youth to take action to improve nutrition and physical activity at their school and for their own health. In addition, The Food and Nutrition Service and Fuel Up to Play 60 have formed a partnership, which recognizes Fuel Up to Play 60 as a great resource for schools wanting to become HealthierUS School Challenge (HUSSC) award winners!

Action Steps:
1) Get your school involved and ready by applying today for funds for Fuel Up to Play 60! This nationwide, competitive program provided up to $5,000 for qualified schools! –available to K-12 schools enrolled in Fuel Up to Play 60. Funds are designed to help schools jumpstart and sustain healthy nutrition and physical activity improvements. Whether your school is just starting out or looking to expand and extend a wellness initiative that’s already in motion, funding opportunities for Fuel Up to Play 60 can help. Apply by June 1, 2012 at

2) Participate in the summer them song challenge! This summer, FUTP 60 is challenging students to get creative and create their own versions of the celebratory dances NFL players have made famous. This Challenge will be a fun way for students to celebrate the end of the school year and, potentially win an NFL player visit! The Touchdown Dance Challenge will begin May 30 and will run through July 18. For more information, check out

Many of our South Dakota schools have been able to experience awards by implementing the FUTP 60 program like NFL player visits to their schools, signed NFL merchandise, prize packages worth up to $1500.

For more information on the Fuel Up to Play 60 program, applying for the June grant or the summer challenge please contact: Dawn Conrad, MS, RD, LN Program Manger, Midwest Dairy Council or (605) 594-3155

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The Weight of the Nation

In May, HBO addresses obesity in The Weight of the Nation a public health campaign on the obesity epidemic. In the U.S. 68% of adults age 20 and over are overweight or obest, while 31.7% of the nation’s children and adolescents are overweight or obese. Obesity contributes to six of the ten leading causes of death in America, including heart disease, type 2 diabetes, certain cancers and high blood pressure.

In this campaign leading research institutions arepartnering to address the serious threat of obesity to the health of the American people. “If we don’t succeed in turning this epidemic around, we are going to face, for the first time in our history, a situation where our children are going to live shorter lives than we do,” says Fancis Collins, National Institute of Health.

The Weight of the Nation consists of four documentary films, a three-part HBO Family series, 14 bonus shorts, a social media campaign, a book and a community-based outreach campaign. The four-part series airs Monday, May 14 and Tuesday, May 15 on HBO with the subscription requirement waived for the week. The three-part HBO Family series airs Wednesday, May 16. All films will stream free of charge on as well as on television.

The first film, “Consequences”, examines the obesity epidemic and its health consequences. The second film, “Choices”, gives information on fat and losing/maintaining/preventing weight gain. “Children in Crisis” documents the damage obesity is doing to the nation’s children in topics such as school lunches, the decline of physical education and marketing of unhealthy food to children. The last film, “Challenges”, examines the forces behind the obesity epidemic, including agriculture, economics, evolutionary biology, food marketing, racial and socioeconomic disparities, physical activity, American food culture and the strong influence of the food and beverage industry.

This campaign will distribute community action kits to organizations working on obesity prevention. Go to to sign up for the complete campaign newsletter and community events kit.

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AG’s Office and DLR Warn Businesses of Labor Law Poster Scams

Two state agencies are warning South Dakota businesses to watch for poster scams from companies selling various federal agency postings. The companies reportedly use scare tactics about potential fines and penalties. The solicitations have an official-looking seal and create the impression that the advertisement is actually an official communication from a government entity.

South Dakota Attorney General Marty Jackley says the companies are unscrupulous and use notices to mislead businesses into thinking the government is contacting them and threatens a fine if they don’t buy the posters. He says labor law posters that businesses must display can be obtained from the South Dakota Department of Labor and Regulation at no cost. The Department of Labor and Regulation has labor law compliance posters available at no charge at any DLR local office. Various federal agencies like the U.S. Labor Department, OSHA and EEOC have posting requirements and there are also two state posting requirements.

Businesses that believe they might have been victims of the poster scams should contact the Attorney General’s Consumer Protection Division at 1-800-300-1986.

These poster scams occasionally also target food service by “selling” food safety posters, hand washing, etc. Please feel free to contact Childand Adult Nutrition Services if you have questions about posters related to food service.

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Useful Links

Check out the useful links below to keep updated on healthy practices in your child nutrition programs. Consider bookmarking them on your computer for easier access.

Child & Adult Nutrition Services
Nutrition Bulletin
Team Nutrition

USDA – check this site out for the most up-to-date information on program requirements
Guidance & Resources

Coordinated School Health – Working partnership between the SD Departments of Education and Health to coordinate programming to improve the health and educational outcomes of young people.
News Infused e-newsletter

School Nutrition Association of SD (SNASD)
Keep abreast of what is happening in the State Association by visiting the SNASD website and newsletter

Fuel Up to Play 60 – Check out this website for resources on healthy eating and physical activity ideas promoting school wellness along with opportunities for obtaining monies for your program. Several contests starting now.
E-Newsletter - check out this website for information on living healthy
Working on Wellness Newsletter

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