Articles in this issue:

A Note from Sandra

Every day is a new opportunity. You can build on yesterday's success or put its failures behind and start over again. That's the way life is, with a new game every day, and that's the way baseball is. ~Bob Feller

We start a new program year and, like baseball and life, it provides us with a new opportunity. Build on successes from the prior year, get rid of the things that didn’t work, and try new things. Just think if you had never tasted what is now your favorite food!

We welcome Susan Hansen and Jason Person to the Child & Adult Nutrition Services group. They will start their work with School Lunch and expand into other programs as we assess our needs and skills in the office. Mary Kirk retired at the end of June and Jean Schuurmans retired at the end of April. We honor the work of our former employees even as we miss them, and we look forward to the opportunities with new staff members.

An August Nutrition Bulletin is a first. It seems there are so many items to get out to the programs that it is important to start sharing right away. I hope you find many helpful articles and bits of information in here.

Best wishes for a healthy and successful 2013-14 program year.

Common sense and a sense of humor are the same thing, moving at different speeds. A sense of humor is just common sense, dancing.William James

Back to Top

Reimbursement Rates

The lunch and breakfast program rates of reimbursement have not been announced yet. They will be emailed out when we receive them. We expect approximately the same rate of change as was experienced from SY12 to SY 13. The performance-based reimbursement is also subject to increase. Meals served in June are claimed at the old rate

Back to Top

Time for Applications

The NSLP/SBP/SMP application/agreement can be found at The F&RP applications are in two spots – above the dark brown line and in the attachments. There is a new attachment – an attestation stating that the SFA will ensure that meals are served according to the new meal pattern requirements. The applications are due August 30. If your agency accepts electronic signatures, you can submit the documents electronically to

Back to Top

Processing Applications for Free & Reduced Price Meals

The Eligibility Manual for School Meals can be found on the USDA website at Look in the center section, near the bottom.

F&RP applications in other languages can be found at Look in the center section under download applications. While they are different from the state prototype, they are acceptable to use. You will need to insert local information and the current income eligibility guidelines.

Refer to the USDA policy memos section at for additional information, such as 40-2013 regarding eligibility of Head Start and 13-2012 on Verification for Cause in the School Meals Programs.

Back to Top

Menu Certification

Menu certification was a one-time thing last year. Even though the breakfast program has changes this year, there is not a requirement to have them certified. Any SFAs that did not get their menus certified in 2012-13 will have a program review this year. Contact the CANS office if you are interested in submitting documentation for certification ahead of that time to start earning reimbursement sooner.

Back to Top

Administrative Reviews

Administrative reviews (formerly called CREs and SMIs) now move to a 3-year cycle. The process changes significantly with several pieces being completed prior to the on-site review

Back to Top

Direct Certification

Direct certification will use the same process as last year until the new computer system is in place. The first list will be large as it is the initial list for the year. The new list was distributed the week of July 22.

• As a reminder, children from households identified on the list are automatically eligible for free meals. Any other children in the household are also eligible free. Those households only need the notification that the children are eligible free. The prototype notice has the required information where the family has the option to opt out of benefits. There is no need to send them the full application.

• Check the matched list and also check the unmatched list. Sometimes the records have slight differences that prevent a positive match without investigation from your side. Track those that are certified through SNAP eligibility separately from those who are directly certified through other means (TANF, FDPIR, Head Start, migrant, runaway, homeless, etc.), categorically eligible, and those eligible based on income.

Back to Top

Report of Verification

The report of verification (form 742) changes significantly this year. It will ask for those approved based on SNAP eligibility separately from other directly certified categories and categorical eligibility. Do not include information on those who are still using their eligibility from the 30-day carryover. More information and a webinar on the updated form will be posted later. This is to help to know how you need to track the information.

Back to Top

Updated Policy Memos

The following memos have been placed on the USDA policy memos website since the last Nutrition Bulletin. The USDA websites are undergoing changes. If you cannot find them on the site, try a search or contact CANS office for assistance.

School Meal policy memos can be found at

49-2013 Frozen Fruit Products in the National School Lunch and School Breakfast Programs in School Year 2014-2015 NOTE – soon to be superseded with a new memo making this permanent.

48-2013 Extending Flexibility for RCCIs in the National School Lunch Program

46-2013 School Nutrition Program Administrative Reviews: Assessing Compliance with Dietary Specifications Using a USDA-Approved Menu Planning Tool for Certification for Six Cent Reimbursement

45-2013 Updated Offer versus Serve Guidance for the National School Lunch Program and School Breakfast Program in School Year 2013-2014 and OVS Manual

41-2013 Release of the FNS-828 Paid Lunch Price Data for School Year 2011-12

40-2013 Questions and Answers Regarding the Participation of Head Start Programs in Child Nutrition Programs

Child & Adult Care Food Program memos can be found at

12-2013 Transitioning from SFSP to CACFP At-risk Afterschool Meals

11-2013 Q&As Regarding the Participation of Head Start Programs in Child Nutrition Programs

Summer Food Service Program memos can be found at

14-2013 Transitioning from SFSP to CACFP At-risk Afterschool Meals

13-2013 Q&As Regarding the Participation of Head Start Programs in Child Nutrition Programs

Back to Top

New and Proposed Regulations

New rules and proposed rules (regulations) for School Meal Programs have been posted on the USDA website at

Proposed Rule: Simplified Cost Accounting and Other Actions To Reduce Paperwork in the Summer Food Service Program and National School Lunch Notice Procedures (7/12/13)

Interim Final Rule: National School Lunch Program and School Breakfast Program: Nutrition Standards for All Foods Sold in School as Required by the Healthy, Hunger-Free Kids Act of 2010 (6/28/13) Note – there are two listings – the first takes you to the USDA website and provides additional information. The second one takes you directly to the regulation.

New rules and proposed rules (regulations) for Summer Food Service Program have been posted on the USDA website at Simplified Cost Accounting and Other Actions To Reduce Paperwork in the Summer Food Service Program and National School Lunch Notice Procedures Proposed Rule (07/12/13)

Back to Top

CANS Welcomes Jason Person and Susan Hansen!

Hello, my name is Jason Person. I was born in Sioux Falls but spent three quarters of my life in the great city of Pierre. After graduation from Riggs High School, I spent eight years in the military which included four years with the Air Force and four years with the Navy. During my time in Iraq, I found my true calling and passion in nutrition along with wellness. I then decided to pursue an education in health and well- being. This led me to attend South Dakota State University where I obtained a Bachelor of Science in Nutrition with an emphasis in Dietetics.

My belief is that the general community is aware of nutrition and wellness, but is very unsure how to implement it into their own lifestyle. This is extremely important in our nation’s youth which I experienced first- hand in my own life as an obese child. My goal in this world is to inform everyone in nutrition, and guide them into maintaining their health as well as improving their overall quality of life. This is why I took this job and hope to have an impact in people’s life either directly or indirectly.

With the South Dakota Department of Education, I will be working with the South Dakota Department of Education, I will be working with the Child Nutrition Programs with Child and Adult Nutrition Services. I am ecstatic about the opportunity to work for the Department of Education, and my door is always open for any and all to walk through whether it is for business or just a friendly conversation.

When not at work, I can be found at the gym, anywhere around town, or sometimes not found at all. I am an extremely active person and take interest in all the outdoors has to offer. I am avid hunter and fisherman. Plus I have a very active dog that is in need of constant exercise. Being active myself, I am involved in almost every type of sport, and if anyone is looking for someone to fill a roster I can always make myself available.

I am looking forward to meeting everyone, learning as much as I can, helping out with anything I can. I want to thank the Department of Education along with Child and Adult nutrition Services for this opportunity to chase my dreams.

I am Susan Hansen, originally from Sioux Falls. I was blessed with two sons (John, 23 years, and Nathan, 19 years) who live in Sioux Falls and Brookings.

My training from SDSU is in chemistry and nutrition. My dietetic internship at the University of Nebraska Medical Center (Omaha) is in Medical Nutrition Education. After Nate started kindergarten, I returned to the University of South Dakota to get my Doctorate in Basic Biomedical Sciences (mainly Physiology).

Because of my strong family history of heart disease and diabetes, I care very much about helping everyone understand the latest research on preventing poor health and chronic disease.

As a new Education Program Specialist with the Child and Adult Nutrition Services department, I look forward to meeting you all and helping with the various programs within the CANS team.

Back to Top

Wrap Up Summer Feeding

A big thank you to the schools and private non-profit agencies for promoting the 104 local summer feeding programs in their areas! You have done a great service to your community by informing eligible families of the availability and location of free meals for students when the regular school year was over.

South Dakota had a total of 43 sponsors and 77 feeding sites for Summer Food Service Program – which is an increase of 7 locations and there were 16 schools with 27 feeding sites participating in the NSLP Seamless Summer Option which was a decrease. Thank you to all who participated in sponsoring programs and giving of yourself for the communities you work in.

If you have any interest in the summer programs and for additional information, you may contact the Summer Food Service Coordinator at Child and Adult Nutrition Services, Julie McCord at (605) 773-3110 or access our webpage This agency is an equal opportunity provider.

Back to Top

Breakfast Meal Pattern Changes

Most of the changes to breakfast go into effect in 2013-14.

These changes include:
- Half of the grains offered must be whole grain-rich
- Daily and weekly grain minimum amounts are in effect. A reminder that weekly maximums on grains is lifted for SY2013-14 for both breakfast and lunch, however the calorie ranges and saturated fat limits still apply
- Zero grams of trans fat per portion is required
- Components for breakfast include: grain, fruit/vegetable, and milk – however, meat/meat alternate food items can count toward the grain component once the daily grain minimum has been met

For a complete breakdown of the changes to the breakfast meal pattern, please follow the link: Plan for SBP Changes

Also, consider viewing our 2013-14 School Breakfast Regulations Webinar

Please feel free to contact or with any questions on the changes to the breakfast meal pattern. Back to Top

New Breakfast Menu Certification Tool

USDA recently released an updated menu certification tool for the breakfast meal pattern. There are no changes to the lunch menu certification tool. SFAs that have not yet submitted for menu certification still have the opportunity to submit early in the school year, however, the new breakfast menu certification tool must be used, in addition to the original lunch menu certification tool.

The tools can still be found in USDA’s list of memos, under USDA Memo 34. Feel free to follow the link, and scroll down to USDA Memo 34 to check out the new tools! USDA MEMO 34

Please feel free to contact with any questions on the new breakfast menu certification tool. Back to Top

TEFAP – New Income Eligibility Guidelines – July 1, 2013

The Emergency Food Assistance Program (TEFAP) USDA foods are household sized cans and intended to be used for families to take home and use to stretch their household food budget. These foods can supplement other foods purchased by the family to make a nutritious meal. The current income eligibility guidelines went into effect July 1, 2013 and the forms were sent to agencies in June.

The TEFAP guidance is specific that recipients must sign for the food using the TEFAP income eligibility chart to verify income, household size, name and address at food pantries. These requirements are not required at congregate feeding locations using USDA Foods/commodities they have received from TEFAP.

The orders will be placed in August for the September delivery. The “Bill of Lading” will be replacing the manifest and will have a new look. The state agency has implemented a new software package which results in the new forms. For questions relating to food pantries and soup kitchens on TEFAP, contact Julie McCord, (605) 773-3110 or Back to Top



There have been a few changes that have taken place this summer.

• The new iCAN food ordering system is up and running!

• 300 plus food service directors, business managers or additional kitchen staff, have attended 18 trainings throughout the State of South Dakota during the month of June.

• The first order (September delivery) has successfully been completed using the new web based iCAN ordering system.

• School year 2012-13 USDA Food History reports and FFAVORS history reports were finalized and placed on the Food Distribution website for easy retrieval. A hardcopy was also mailed to the Authorized Representative and the Food Service Director.

• One note that was not mentioned during training – It will take some time to show the invoice on your account. Once orders have shipped from the warehouse and the O,S & D report has been completed by you on iCAN (within 5 days of receipt), we will then process the invoices. An email will be sent to the billing contact that you had indicated on your contract in the iCAN system.

• The next order will be open August 19th and will close by 9 am CT Monday, August 26th. This is a change from previous information. After reviewing the process for the first order, we have decided to extend the order deadline of future orders to the following Monday morning. This will give the schools some additional time. So the orders will now open on a Monday and close the following Monday.

• Questions were raised about fruits and vegetables not being available on the order form. A list of anticipated orders has been placed on the food distribution website to review. Some of the product that had been ordered will not be shipped. We will make changes as they occur. What is on the order form is what is available in the warehouse at the time of the order.

• Fresh Fruits And Vegetables Order Receipt System (FFAVORS WEB) is open for ordering. If you have questions please direct them to Karen Kenton 303-961-1235 or Please contact our office with any questions. Back to Top

CACFPBuilding for the Future with the CACFP

Child and Adult Care Food Program (CACFP) Meal Pattern Clarifications

Please note that some of the meal pattern changes for the National School Lunch Program (NSLP) and School Breakfast Program (SBP) do not apply to agencies that work specifically with the Child and Adult Care Food Program. The two most common issues are:

• New guidance in the NSLP and SBP allows dried whole fruits and dried whole fruit pieces to be credited for twice the volume served (e.g. 1/8 c dried fruit = ¼ cup fruit).
• New guidance in the NSLP and SBP only allow that leafy salad greens be credited for half the volume served (e.g. ¼ leafy greens = 1/8 cup vegetable).

These two pieces do not currently apply to the Child and Adult Care Food Program. When the proposed changes to the CACFP meal pattern requirements are published we may find that these are two proposed changes. At this time, we do not have the same requirements/allowances.

Mealtime Memos for Child Care

The June 2013 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

June 2013 Issue: What do milk, eggs, fish, shellfish, tree nuts, wheat, peanuts, and soybeans have in common? If you guessed they are the most common food allergens, accounting for at least 90% of all food allergies – you are correct. About 8% of all children and about 4% of adults experience food allergies; but, what exactly is a food allergy? A food allergy is an abnormal response to a food triggered by the immune system. How can you manage food allergies in your child care operation? One important step is learning to read food labels.

In the June 2013 issue:
• Regulations Governing Food Allergy Labeling
• Alternative Names and "May Contain" Common Allergens
• Label Statements
• Tips for Reading Food Labels
• Nutrition Tip of the Month: Family Style Dining
• Nutrition Fact of the Month
• Vegetable of the Month: Green Beans
• It's News Time! National Association for Family Child Care
• CACFP Rock Star! June's CACFP Rock Star is Ms. Cindy Ely, from St. Johnsbury, Vermont, who manages the entire Child and Adult Care Food Program for her center.

Food Allergies and Labels

The National Child Care Information and Technical Assistance Center (NCCIC) Library

The NCCIC Library collection contains over 20,000 summaries and availability information for published documents of interest to policymakers, administrators, practitioners, researchers and other members of the child care community. Links to full-text publications about child care and school-age issues are provided when available. If you go to their library search page you can search their library resources whenever you would like. The NCCIC Library can be found at: Back to Top

PLE Worksheet is available!

If you haven’t done so already, set your lunch prices by using the PLE Worksheet, available on the CANS-NSLP/SBP page. Follow the link for the PLE worksheet.

Please feel free to contact or with any questions on the PLE Worksheet. Back to Top

Fresh Fruit and Vegetable Program SY13-14 Preparation and Reminders

To ensure the FFVP runs smoothly, your school should:

• Establish a budget for the allocation period – do not overspend, but make sure to spend almost all of your allocation amounts

• Use the budget tracking tool from the FFVP page – Follow instructions, divide the allocation amount by the total number of weeks of school in the allocation period

• Pay attention to the flow of the program to make sure food service and other school staff understand how the FFVP works

• Establish partnerships on a local level with grocers, Health Departments, or extension services. State or national level partnerships can also be very helpful

• Incorporate nutrition education into the daily curriculum, preferably during the service of fresh fruits and vegetables

• If your school has less than ten operating days in the month of August, combining the August and September FFVP claims is acceptable.

• FFVP does not allow:
- Processed of preserved fruits/vegetables (canned, frozen, dried)
- Dip for fruit
- Fruit or vegetable juice
- Snack type fruit products such as fruit strips, drops, or leather
- Jellied fruit
- Trail mix
- Nuts
- Cottage cheese
- Fruit or vegetable pizza
- Smoothies
- Fruit with added/injected flavorings
- Carbonated fruit

• FFVP Limits
- Dips for vegetables
    - Use low-fat or non-fat dips     -The amount used should be what is commonly noted as “serving size” for condiments: generally 1 to 2 tablespoons
- Service of “prepared” vegetables
    -Fresh vegetables that re cooked must be limited to once-a-week and must always include a nutrition education lesson related to the prepared item

For more information, please contact Rob Ingalls at (605) 773-2977 or Back to Top


Congratulations to the following school districts/agencies that have achieved menu certification. You are commended for your work in meeting the new meal pattern requirements!

November Certifications
Alcester Hudson School District
Belle Fourche School District
Castlewood School District
Centerville School District
Hot Springs School District
Huron School District
Irene Wakonda School District
Madison Central School District
Marion School District
Vermillion School District
Winner School District

December Certifications
Aberdeen School District
Bennett Co School District
Bethesda Lutheran School
Chamberlain School District
Christian Center Elementary
Corsica School District
Custer School District
Dakota Valley School District
Dell Rapids School District
East Dakota Educational Coop
Flandreau Public School District
Gayville Volin School District
Grant Deuel School District
Hill City School District
Jones County School District
Kadoka School District
Marion School District
McCook Central School District
McCrossan Boys Ranch
Pierre Indian Learning Center
Sanborn Central School District
Scotland School District
Sioux Falls School District
Sioux Valley School District
Smee School District
Spearfish School District
St Agnes School District
St Thomas School District
Viborg Hurley School District
White Lake School District

January Certifications
Arlington School District
Avon School District
Black Hills Works
Bon Homme School District
Canton School District
Children’s Care Hospital & School
Children’s Home Society
DeSmet School District
Dupree School District
Elkton School District
Eureka School District
Freeman School District
Human Service Agency ATCO
Immaculate Conception School
Ipswich Public School District
Lead Deadwood School District
McLaughlin School District
Meade School District
Milbank School District
Minnehaha Co. Regional Detention Center
New Underwood School District
Northwestern Area School District
Platte Geddes School District
Rapid City Area School District
Rapid City Catholic School System
Summit School District
Watertown School District
Wolsey Wessington School District
Yankton School District

February Certifications
Agar Blunt Onida School District
Armour School District
Baltic School District
Brandon Valley School District
Brookings School District
Burke School District
Deubrook School District
Deuel School District
Douglas School District
Hoven School District
James Valley Christian School
Lake Preston School District
Lyman School District
Miller Area School District
Oelrichs School District
Oglala Lakota College
Oldham Ramona School District
Red Cloud Indian School
SD Dept of Human Services
South Central School District
Stanley Co School District
Tea Area School District
Timber Lake School District
Wagner Community School District
Waubay School District
Webster Area School District
Woonsocket School District

March Certifications
Andes Central School District
Big Stone City School District
Bowdle School District
Britton Hecla School District
Edgemont School District
Groton Area School District
Herreid School District
Lemmon School District
Mobridge Pollock School District
Mount Vernon School District
Our Home, Inc.
Pierre Public School District
Plankinton School District
SD Department of Corrections
Shannon Co School District Sisseton School District
St. Joseph Catholic School
St. Joseph Indian School
Stickney School District
Todd Co School District
Tripp Delmont School District
Waverly School District
Wilmot School District

April Certifications
Abbott House
Cheyenne River BIA Schools
Crazy Horse Day School
Elk Point-Jefferson School District
Faulkton Area School District
Kimball School District
Parkston School District
Wessington Springs School District
Bridgewater-Emery School District
Canistota School District
Clark School District
Dakota Milestones (Chamberlain ATC)
Edmunds Central School District
Lennox School District

May Certifications
Colome Consolidated School District
Community Connections Inc.
Enemy Swim Day School
Flandreau Indian School
Frederick School District
Gregory School District
Hitchcock-Tulare School District
John Paul II Elementary School
Live Center Inc.
Loneman School Corporation
Menno School District
Rutland School District
Southeastern Behavioral Healthcare Center
Wall School District
White River School District

June Certifications
Gettysburg School District
Highmore-Harrold School District
Langford Area School District
Rosholt School District
Selby Area School District
Tiospa Zina Tribal School
Volunteers of America-Dakotas
West Central School District
Willow Lake School District

July Certifications
Chester School District
Estelline School District
Sioux Falls Catholic Schools

Back to Top

Smart Kids Fight Bac!

Smart Kids Fight Bac! Contains lots of new food safety education content for kids.

The Partnership for Food Safety Education has launched the BAC Fighter National Youth Campaign. The first offering, Smart Kids Fight BAC! is now available for download! This award winning curriculum for grades K - 3 includes a wealth of items for both teachers and parents. Watch an animated video, download teaching guides and activity booklets, and create story time with the He's BAC! Storybook, available for purchase in packs of 5 or for free download here. Back to Top

Reusing food in the school lunch program

Schools should continue working towards finding food items and combinations of foods that work to enhance student acceptance and participation, and still meet meal pattern requirements. CANS has heard from some schools that continue to struggle with the recent changes in school lunch regulation particularly with the increased serving sizes for fruit and vegetable. CANS requested input from the various state and local SD health departments for guidance on reusing or sharing food in the school lunch and breakfast program to help minimize waste.

According to SD Department of Health:

• Fruit and vegetables that are processed in some manner cannot be re-used or shared, since they are considered potentially hazardous foods. Processing includes: cooked, cut up, peeled, from a can, etc.

• Whole intact fruit and vegetables are not considered a potentially hazardous food and can be re-used or shared as long as the food item goes through a wash process before being re-used or shared. Whole intact fruit and vegetables include: oranges, apples, grapes, cherry tomatoes, pears, etc.

• Pre-packaged foods, foods that are fully wrapped in cups, bags, cartons, etc. can be re-used or shared as long as the proper temperature is checked and maintained if it is a refrigerated or hot item. This can include milk cartons, crackers, wrapped baked items, cereal, fruit in a cup, vegetables in bags, etc.

If you have specific questions about something your school would like to re-use for service or share please discuss your situation with your local health inspector for additional guidance. Back to Top

Useful Links

Check out the useful links below to keep updated on healthy practices in your child nutrition programs. Consider bookmarking them on your computer for easier access.

Child & Adult Nutrition Services
Nutrition Bulletin
Team Nutrition Newsletter

USDA – check this site out for the most up-to-date information on program requirements
Guidance & Resources

Coordinated School Health – Working partnership between the SD Departments of Education and Health to coordinate programming to improve the health and educational outcomes of young people.
News Infused e-newsletter

School Nutrition Association of SD (SNASD)
Keep abreast of what is happening in the State Association by visiting the SNASD website and newsletter

Fuel Up to Play 60 – Check out this website for resources on healthy eating and physical activity ideas promoting school wellness along with opportunities for obtaining monies for your program. Several contests starting now.
E-Newsletter - check out this website for information on living healthy
Working on Wellness Newsletter

Back to Top

DOE Homepage   ‏   State Home Pages   ‏   USDA Nondiscrimination Statement   ‏   Disclaimer   ‏   Privacy Policy