Articles in this issue:

A Note from Sandra

It seems the old saw of “March – in like a lion/out like a lamb” was twisted this year for most of the state to be “in like a lion/out like a lion!” Thankfully, Mother Nature did not pull any more pranks as April 1 dawned bright and clear.

We know that agencies, especially schools, are working hard to adapt to the changes and we appreciate those efforts. Summer Food Service has seen a number of policy changes but their changes generally do not have as much of a sweeping impact on how business is done.

Progress continues on the computer projects. Looks like training for the iMATCH (direct certification) will be in May. Training dates for iCAN (agreements and claims) have not been established yet. In both cases, a variety of learning methods will be utilized.

Program reviews are winding up in all programs. When visiting an agency that had not been told that there would be a review a while ago, the response when I was introduced was “You’ll see us how we live. We try to do it right every day!” We appreciate all the agencies who strive for this excellence in policy and procedures. I know it isn’t always easy. Thank you for your consideration and cooperation when reviewers are on site from our office and the Department of Public Safety.

‘Tis the season for surveys. We do try to keep them short when we can. As this is written, surveys went to school food service directors to be shared with others as needed for desired USDA foods to order for next year and procurement. A needs assessment survey will come out probably the second week of April about the Team Nutrition & Training Grant. An evaluation survey will be sent to schools on the new Administrative Review process. Thank you for sharing your thoughts and opinions.

Remember that comments on the proposed professional standards are due on or before April 7. You can read the proposed rule and how to submit comments at

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Healthy Hunger-Free Kids Act (HHFKA) - Waivers

You may have heard some discussion about waivers for competitive foods and the updated School Breakfast Program meal pattern.

Congress wrote to USDA instructing them to establish a process for States to grant waivers for the 2014-2015 school year to Local Education Agencies unable to operate their program without incurring increased costs to comply with the Smart Snacks interim final rule, and/or comply with the new nutrition standards for the School Breakfast Program. USDA Secretary Vilsack replied that, based on consultation with the USDA FNS Office of General Counsel, it has been determined that USDA is prohibited by Federal law from waiving these regulations and is also prohibited from authorizing State agencies to do so. Check out Policy SP29-2014 at

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National School Lunch Education Opportunities Summer 2014

Summer Courses for School Food Authorities are still in planning stages. They will be one-day courses in various areas of the state. Announcements will come out in April.

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Smart Snacks, Wellness Policies, Community Eligibility Provisions

A wealth of information is available on the web regarding these three topics and their implementation at schools. Some very reliable sources include, but are not limited to:

US Department of Agriculture (USDA)

Food Research and Action Center (FRAC)

School Nutrition Association (SNA)

Smart Snacks – Summary of Standards
   • Click here to view a summary of standards regarding Smart Snacks, as the standards are set to take effect at the start of the 2014-15 school year.
   • Also, USDA has other resources, which can be found here.

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Meal Pattern Requirements refresher

Questions still come in to the office about the Fruit and Vegetable requirements. We appreciate it when folks double check. Terms that might seem interchangeable to some folks have very specific meanings to those of us involved in food service up to our elbows.

The fruit and vegetable serving requirements that are to be offered as part of the National School Lunch Program are based on cups or fraction of a cup. They have not changed since the new meal pattern was introduced. The serving sizes vary by age group, and vegetables do have subgroups. These are the current requirements:

Two changes did occur after the regulations were released. The first was in relation to offer versus serve. All children’s meals that are claimed for reimbursement must have at least ½ cup of fruit and/or vegetable on the tray. The original requirement was changed to allow it to be from two sources rather than only one source. The second removed the requirement that frozen fruit be unsweetened. After a couple of extensions through policy, revised regulations released January 3, 2014 made permanent the allowance to serve frozen fruit with added sugar in the NSLP and SBP.

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Procurement/Buy American

It is the time of year when folks are putting out bids and making plans for food purchases for the next year. A single site for USDA Procurement Regulations can be found at

It is important to use competitive practices when purchasing all items in all programs. Do you remember hearing with disgust about extremely expensive hammers and toilet seats that various federal agencies have purchased? It would be easy to fall into that same trap, though not on the same scale, if you do not compare prices and make sure you have good purchasing policies and procedures. No matter what you are buying, there should be methods of price comparison and, in some cases, formal bids.

When using nonprofit food service account funds, School Food Authorities (SFAs) must follow their own State and local rules except where those rules are inconsistent (less restrictive) with the federal requirements.

In those cases, the SFA must substitute and follow the more restrictive federal requirements at 7 CFR 3016 and 3019.

When procuring goods and services for the school meal programs, an SFA must determine whether they will use an informal or formal method of procurement. It is important for SFAs to understand and then identify which method best meets the needs of their food service operation. The procurement methods are designed to provide free and open competition and ensure that Federal funds—when used to purchase products or services—result in the best and most responsive product at the lowest possible price.

More information on procurement is available on the USDA Farm to School website at The National Food Service Management Institute has procurement training sessions available online. Go to and type the word procurement in the search box.

When purchasing foods with federal funds, school food authorities (SFAs) must purchase domestically grown and processed foods, to the maximum extent practicable. Purchases made with funds from the nonprofit school food service account comply with the Buy American provision in accordance with the Buy American provision must still follow the applicable procurement rules calling for free and open competition (SP20-2006). Concern has been raised that there may not be adequate quantities of our staple canned fruit products for the coming year. According to the USDA memo, two exceptions, while rare, may warrant a waiver to permit purchases of foreign food products are: 1) the product is not produced or manufactured in the U.S. in sufficient and reasonable available quantities of a satisfactory quality; or 2) competitive bids reveal the costs of a U.S. product are significantly higher than the foreign product. Note that the exception is the result of a competitive bid, not just word of mouth. It may also be worthwhile to check out alternate products that can be used. There are not fruit sub-group requirements like there are for vegetables. As an example, if you usually offer peaches, can you substitute applesauce that will fit into the menu plan? Work with your supplier to think about alternatives and their cost to help you think about what to put on your bid.

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Updated Civil Rights Training now available

CANS has recently posted an updated child nutrition Civil Rights Training PowerPoint, and accompanying notes, from the national level.

Please visit the CANS homepage to view the training, or follow the appropriate links below:
- Civil Rights Training PowerPoint
- Civil Rights Training Notes

Be sure to have nutrition staff observe the training, and print the certificate at the end of the presentation. Names of nutrition staff that have observed the training should be included on the certificate.

Please contact the CANS office with any questions regarding the Civil Rights Training.

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USDA’s Whole Grain Resource Manual

One of the requirements in school nutrition programs for 2014-15 is that all grains must be whole-grain rich. USDA recently released a resource that provides an in-depth look at the whole grain-rich criteria for school meals. It updates and expands the previous whole grain resource from the HealthierUS School Challenge Application Kit, which now applies to all school meal programs. It includes exercises on identifying products that meet the whole grain-rich criteria and calculation examples. It is expected that a webinar will also be posted to the USDA site in the near future. Check it out at Back to Top

Product Formulation Statement reminder

Have a meat or grain product that you are unsure how it credits? Contact the manufacturer and ask for a filled out Product Formulation Statement. Follow the below link to find various samples and documents to use for the Product Formulation Statement.

USDA PFS Resource Page:

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iCAN Survey:
The 2014-15 Annual Survey is open on iCAN. You will need to review Chapter 4 – Filling out the Annual Survey. You will also want to make sure that you are in School Year 2014-15 looking for survey 105.

**Please READ carefully**

This survey will include:

1. Your DoD Fresh entitlement request (one line). Enter the dollar amount you would like set aside of your entitlement. Material code - (DoDEnt).

2. Your NOI Bulk items (further processing and procurement required)

3. Your Direct ship items (sent from Nordica).

4. Processed items the State Agency has done the procurement for. All processed items through iCAN start with 300.

Products may not be in any specific order so be sure to read the description for each item you choose.

The survey will close April 8, 2014 at midnight.

If you have questions email Mark at:

**Please READ carefully**

FFAVORS Spending:
If you are intending to use your Fresh Fruits And Vegetables Order Receipt System (FFAVORS WEB) entitlement please do so by April 11 or report to Mark ( the balance you intend to use before school release. Any remaining balance on April 14th will be wiped back into the State account and either redistributed to other schools or will be lost.

You can review chapter 10 of your iCAN Manual to see how to print reports for your activity for the prior year. Your FFAVORS usage can be found on the FFAVORS website

iCAN Over, Shortage and Damage (OSD) Reporting:
We have made a change in the requirement to submit your OSD reporting. The requirement to submit electronically the OSD report will be removed for only those deliveries that are delivered as you had ordered. If you received damaged product, did not receive your requested amount or you received extra product or more quantity of the product than you had ordered, please continue to submit your corrections electronically. As with each delivery you are still required to sign and date your bill of lading with the truck driver. One copy is returned with the driver, the other is for your records. The drivers copy will be returned to the warehouse and the warehouse will submit to our office for payment.

Change overview:
1. If you have an issue with your order please electronically submit the changes to your OSD report within five (5) days of delivery.
2. If your order was received correctly and in good condition – Make sure to sign and date your Bill of Lading with your driver.
3. Keep the bill of lading copy for your records.

To be included in the 2014 – 15 net off invoicing (NOI) program the following items will need to be received on or before May 23, 2014:
1. a copy of your bid,
2. your FINAL pounds and
3. award winning distributor information
The process does take some time to complete. Please plan ahead.

Summer USDA Food protection:
Summer is a time when school is out and most kitchens are vacated. If yours is one of them here are some time and possible money saving tips.
• Reduce the amount of product you will be carrying over the summer, whether in the store room, the cooler or the freezer.
•Make sure your policies and procedures are in place and followed to prevent refrigeration or freezer losses.
   - Each summer schools loose product due to electrical and mechanical problems.
   - Policies should include someone checking your walk-in coolers and freezers after every thunderstorm.
•Replacing the lost foods is more costly than you want to endure in addition to the mess of cleaning it all up.

Check your dry storage, refrigeration, and freezer temperatures daily during times of absence to avoid preventable spoilage. If you have a compressor motor go out overnight you may be able to move product to another freezer or repair the compressor without loss of the product. If temperatures are only checked weekly the possibility of preventing the loss is unavoidable. If you have a freezer malfunction during times when school is not in session you are still responsible for the loss as stated in CFR Title 7 part § 250.13 Distribution and control of donated foods. (e) Improper distribution, loss of or damage to donated foods. (1) If a distributing agency improperly distributes or uses any donated foods or causes loss of or damage to a donated food through its failure to provide proper storage, care or handling, the provisions set forth in §250.15(c) shall apply. (2) In instances when it is determined by a distributing agency that a claim exists against a sub-distributing agency, recipient agency, warehouse, carrier, processor or other person, the distributing agency shall pursue claims in accordance with §250.15(c).

As always if you have questions concerning your USDA Foods please contact Mark Moen 605-773-4769 or Pam McCown 605-773-4353.

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Upcoming School Wellness Policy Survey

Researchers at South Dakota State University (SDSU) are conducting a study that will help identify methods that assist schools in writing effective school wellness policies that meet federal regulations. School district superintendents will soon receive an email requesting participation in a short online survey and electronic submission of their districts’ current school wellness policy. Participation in this survey will help SDSU and the SD Departments of Health and Education assess the quality of school wellness policies and identify methods that successfully assist schools in their school wellness efforts. Participation is voluntary but districts that opt to participate will be entered into a drawing to win one of three physical activity or nutrition education packages valued at $500. Participation in the study is greatly appreciated.

If you have any questions, please contact:
Erin Eggert
Department of Health and Nutritional Sciences
South Dakota State University
Intramural Building 116 Box 2203
(605) 261-0077

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Building for the Future
with the CACFP

The Two Bite Club

Printed copies of The Two Bite Club are now available to order from Team Nutrition in English and Spanish. This educational storybook introduces MyPlate to young children. Parents or caregivers read the book to children and encourage them to try foods from each food group by eating just two bites, just like the characters in the story. The back of the book contains a MyPlate coloring page, a blank certificate for the Two Bite Club, fun activity pages for kids, and Tips for Growing Healthy Eaters.

Visit the Team Nutrition Web site at to learn more.

Mealtime Memo for Child Care

The February 2014 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

Play Time is the Best Time

As a child care provider, you help children eat well and be active! Physical activity is fun and essential for children. It allows them to release some of their natural energy while teaching them good habits early in life.

In this issue:
• Health Benefits of Being Active
• Planning Play Time
• How Much Time is Play Time?
• Ideas for Movement Breaks
• Fruit of the Month: South African Baby Pineapple
• Nutrition Fun Fact: Sweet Potatoes and Yams
• Nutrition Tip: Sodium

CACFP Training for 2014

Melissa Halling sent an email on February 18, 2014 to every agency that is currently participating in the Child and Adult Care Food Program (CACFP). This email alerted CACFP agencies that CACFP training for 2014 will change significantly than what has been offered or the past decade.

It has been decided that for this year only we will not be able to offer the CACFP Basic and CACFP Plus! trainings around the state as we have in the past. We hope to provide many training opportunities by way of webinars. The webinars will cover all of the required CACFP training topics. The details of those webinar sessions have not been worked out. Additional information about CACFP training will be provided by Melissa Halling as soon as the specifics are known.

For anyone wanting to get their CACFP training completed now rather than the wait and find out what training will be offered, agencies are more than welcome to use the CACFP webinars that are currently on our website at The webinars found at this link can be used at any time and certificates are issued when the quizzes are submitted and scored with a 75% or higher. Quizzes may be submitted to Melissa by mail, fax (605) 773-6846) or email to For those who work on Mac computers – the webinars do not play correctly on them. We apologize for that. We would be happy to send you the PowerPoints and handouts electronically if you would like. To request the PowerPoints and handouts electronically, please send an email to Melissa Halling.

In addition to the online webinars, we also have the following CACFP training materials available:

Basic Training Videos - These videos are a taped version of the Basic Training sessions and are designed for new staff. They are available in both DVD and VHS format. The videos come with a set of handouts and training activities and may be duplicated for as many individuals as you need. There is a quiz for each video that must be submitted and scored with a 75% or higher to receive a training certificate. Quizzes may be submitted to Melissa by mail, fax (605) 773-6846) or email to If you wish, the videos and handouts may also be reproduced so that you have a set to keep at the center. Note: some of the information on these videos is not current information. There are inserts in the folders to identify changes that have been made since the videos were taped in 2007.

Stepping Stones to Success Modules – This is a series of brochures and quizzes on each of the required CACFP topics. As with the webinars, certificates are issued when the quizzes are submitted and scored with a 75% or higher. Quizzes may be submitted to Melissa by mail, fax (605) 773-6846) or email to

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School Food Authorities Assist in Advertising

The Summer Food Service Program and the NSLP Seamless Summer Option are due to the South Dakota Department of Education Child and Adult Nutrition Services by April 8, 2014.

School Food Authorities are required to advertise to all families if a Summer Food Service Program is being held in their area regardless if the school is sponsoring the program or another local agency. The sponsor should be in contact with the school to give information on their school communication software, website, or in any other means the school uses to give the information to families that may qualify or take part in the summer feeding program. USDA Policy Memo found at

Dates for summer feeding programs:
April 8 Application Deadline for Summer Programs
April15 Summer Food Service Program Operational Training – Rapid City
April 24 Summer Food Service Program Operational Training – Pierre
May TBD New sponsor pre-approval visit to your site by a state agency staff prior your approval to the SFSP.

Late May if started, June, or July Program reviews or audits of summer feeding programs for those on the review schedule for 2013-14.

Contact if you have summer feeding questions.

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New Paid Lunch Equity Tool Now Available

The new PLE Tool for SY14-15 has recently been released! Please follow the link below to access the new PLE tool, and determine paid lunch prices now! Click here to visit our CANS-NSLP page, and look in the top right corner called ‘forms’ to find the PLE Tool. Also featured include a PLE Webinar.

Feel free to contact the CANS office with any questions regarding the PLE tool at or by phone at 605-773-3413

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School Nutrition Employee Appreciation Certificates

Certificates of appreciation are available from Child and Adult Nutrition Services for long-term employees to be honored or those that are retiring. Certificates can be requested at 10 years and at 5-year intervals after that (15 years, 20 years, etc.) Certificates for retirees can be requested at any time. You can request a certificate of appreciation for the employee by providing the name, years of service, and school/agency where they are employed. You can include years of food service at other schools or agencies, also. Be sure to note who the request should be sent back to and if you need it by a certain date such as for a retirement party.

Written requests should be submitted so we are sure the spelling is correct. Submit the request to CANS by April 16 to the attention of Shar; by email to, by fax at (605) 773-6846, or mail to 800 Governors Drive, Pierre SD 57501-2235.

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Update on USDA Policy Memos

The policy memos for each program are as follows:

School Meal Programs –

Child & Adult Care Food Program –

Summer Food Service Program –

Food Distribution Program for schools –

The Emergency Food Assistance Program –

Commodity Supplemental Foods Program –

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Let’s Move Blog

The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.

Recent articles include:
• Everything Your Family Needs to Start Cooking Healthy Meals at Home!
• CDC Report Finds Declining Obesity Rates Among Young Children
• Let’s Move! Active Schools Celebrates One Year of Major School Changes

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School Grants for Healthy Kids Change Schools and Improve Students’ Lives

Action for Health Kids (AFHK) organization is offering various grants. South Dakota schools can apply for School breakfast program pilot and/or expansion. Apply online before the May 2 deadline so your school can be transformed and your students can benefit. Grants from Action for Healthy Kids will range from $500 to $5,000. The funding is designed to help schools create or expand school breakfast programs, pilot universal breakfast programs or enhance their physical activity programs.

An archived session of an informational webinar to learn more about the grants and get tips for applying will be available.

In addition to the funding, courtesy of AFHK’s partners CSX Transportation, Kellogg Company, Kellogg Company Fund (and more), AFHK will provide grant recipients with programs, school breakfast and physical activity expertise and support to engage volunteers, as well as management expertise and support to develop strong alternative and universal breakfast or physical activity programs.

Grants will be available in select states. Award amounts will be based on building enrollment, project type, potential impact, and a school’s ability to mobilize parents and students around school wellness initiatives. Remember, applications must be filed by May 2, 2014. The deadline will not be extended. Back to Top


Congratulations to the following school districts/agencies that have achieved menu certification. You are commended for your work in meeting the new meal pattern requirements!

November 2012 Certifications
Alcester-Hudson School District
Belle Fourche School District
Castlewood School District
Centerville School District
Hot Springs School District
Huron School District
Irene-Wakonda School District
Madison Central School District
Marion School District
Vermillion School District
Winner School District

December 2012 Certifications
Aberdeen School District
Bennett County School District
Bethesda Lutheran School
Chamberlain School District
Christian Center Elementary School
Corsica School District
Custer School District
Dakota Valley School District
Dell Rapids School District
East Dakota Educational Cooperative
Flandreau School District
Gayville-Volin School District
Grant-Deuel School District
Hill City School District
Jones County
Kadoka Area School District
McCook Central School District
McCrossan Boys Ranch
Pierre Indian Learning Center
Sanborn Central School District
Scotland School District
Sioux Falls School District
Sioux Valley School District
Smee School District
Spearfish School District
St. Agnes School
St. Thomas Aquinas School
Viborg-Hurley School District
White Lake School District

January 2013 Certifications
Arlington School District
Avon School District
Beresford School District
Black Hills Works
Bon Homme School District
Canton School District
Children's Care Hospital & School
Childrens Home Society of SD
DeSmet School District
Dupree School District
Elkton School District
Eureka School District
Freeman School District
Human Service Agency-ATCO
Immaculate Conception School
Ipswich Public School District
Lead-Deadwood School District
McLaughlin School District
Meade School District
Milbank School District
Minnehaha Co. Regional Detention Center
New Underwood School District
Northwestern Area School District
Platte -Geddes School District
Rapid City Area School District
Rapid City Catholic School System
Summit School District
Watertown School District
Wolsey-Wessington School District
Yankton School District

February 2013 Certifications
Agar-Blunt-Onida School District
Armour School District
Baltic School District
Brandon Valley School District
Brookings School District
Colman-Egan School District
Deubrook Area School District
Deuel School District
Douglas School District
Hoven School District
James Valley Christian School
Lake Preston School District
Lyman School District
Miller Area School District
Oelrichs School District
Oglala Lakota College
Oldam-Ramona School District
Red Cloud Indian School
SD Dept.of Human Services
South Central School District(Bonesteel-Fairfax)
Stanley County School District
Tea Area School District
Timber Lake School District
Wagner Community School District
Waubay School district
Webster Area School District
Woonsocket School District

March 2013 Certifications
Andes Central School District
Big Stone City School District
Bowdle School District
Britton- Hecla School District
Edgemont School District
Ethan School District
Groton Area School District
Hamlin School District
Herreid School District
Howard School District
Lemmon School District
Mobridge-Pollock School District
Mount Vernon School District
Our Home Inc.
Parker School District
Pierre Public School
Plankinton School District
Porcupine Contract School
Redfield School District
SD Achieve ( Sioux Vocational Services Inc)
SD Dept of Social Services
SD Dept.of Corrections
Shannon County School District
Sisseton School District
St. Joseph Catholic School
St. Joseph Indian School
Stickney School District
Todd County School District
Tripp-Delmont School District
Waverly School District
Wilmot School District

April 2013 Certifications
Abbott House
Cheyenne River BIA Schools
Crazy Horse Day School
Elk Point-Jefferson School District
Faulkton Area School District
Kimball School District
Little Wound School System
Parkston School District
Wessington Springs School District
Bridgewater-Emery School District
Canistota School District
Clark School District
Dakota Milestones (Chamberlain ATC)
Edmunds Central School District
Lennox School District

May 2013 Certifications
Colome Consolidated School District
Community Connections Inc.
Enemy Swim Day School
Flandreau Indian School
Frederick Area School District
Gregory School District
Hitchcock-Tulare School District
John Paul II Elementary School
Leola School District
Live Center Inc.
Loneman School Corporation
Menno School District
Rutland School District
Southeastern Behavorial Healthcare Center
Wall School District
White River School District

June 2013 Certifications
Gettysburg School District
Highmore-Harrold School District
Langford Area School District
Rosholt School District
Selby Area School District
Tiospa Zina Tribal School
Volunteers of America-Dakotas
West Central School District
Willow Lake School District

July Certifications
Chester Area School District
Estelline School District
Sioux Falls Catholic Schools

August Certifications
Black Hills Special Services Co-op
Doland School District
Harrisburg School District
Iroquois School District
Montrose School District
Sacred Heart School

November 2013 Certifications
Hanson School District
Aberdeen Catholic Schools
Holy Cross School

December 2013 Certifications
Sitting Bull School

January 2014 Certifications
Bison School
Henry School District
Warner School District
Florence School District
Northern Hills Training Center
Burke School District
Sioux Falls Lutheran School Association
Ability Building Services
St. Mary Dell Rapids Catholic School

February 2014 Certifications
Faith School District
Garretson School District
American Horse School
Huron Area Center for Independence
Pine Ridge School
Aspire Inc.
Marty Indian School
St. Martin’s Lutheran School
Haakon School District
Western SD Juvenile Services Center
Standing Rock-Rock Creek Day School
Lower Brule School District

March 2014 Certifications
McIntosh School District
Newell School District

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Useful Links

Check out the useful links below to keep updated on healthy practices in your child nutrition programs. Consider bookmarking them on your computer for easier access.

Child & Adult Nutrition Services
Nutrition Bulletin

USDA – check this site out for the most up-to-date information on program requirements
Guidance & Resources

School Health – Working partnership between the SD Departments of Education and Health to coordinate programming to improve the health and educational outcomes of young people.
News Infused e-newsletter

School Nutrition Association of SD (SNASD)
Keep abreast of what is happening in the State Association by visiting the SNASD website and newsletter

Fuel Up to Play 60 – Check out this website for resources on healthy eating and physical activity ideas promoting school wellness along with opportunities for obtaining monies for your program. Several contests starting now.
E-Newsletter - check out this website for information on living healthy
Working on Wellness Newsletter

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