Articles in this issue:

A Note from Sandra

The switch over to the iCAN system for agreements in CACFP has gone quite smoothly! That is a combination of good training from Melissa and willingness on the part of the program participants. CACFP agencies are submitting their claims and so far, it looks good. THANKS for your work on this, even though we might be dreading the change. As Martha Stewart said, “It’s a good thing!” School Lunch and Breakfast will be coming on soon!

At a recent meeting with state directors for our agency, we learned that growth in Summer Food Service Program continues to be a high priority to help with hunger for children. If yours is an eligible site and you aren’t currently offering SFSP – it’s time to be thinking about whether this is something your community wants, would utilize, and how you might accommodate that. Training sessions will be happening in the next few months from USDA, FRAC, and the State Agency. If you are considering summer, don’t wait until May to plan! Take advantage of the webinars and conference calls to learn more about the program so you can start to make plans for location, staffing, and administration...

Another priority to help with hunger for children is the school breakfast program. Do you offer breakfast? Do you think you could improve participation? We don’t want to take away the opportunity for children to eat breakfast at home with their family. If you know that children are not eating breakfast at home, what can you do to offer breakfast and encourage participation?

We still hear that the meal patterns for CACFP will be coming, but no expected announcement dates were given.

As noted previously, a limited amount of money is available through equipment grants to help with healthy meal preparation. If you are in need of equipment, be sure to look at that.

As we enter the holiday season, remember, “There is always, always, always something to be thankful for.” – (author unknown). Since food service is what we do, I challenge you to consider if there is something you each can do by contributing to food pantries, food banks, community dinners, etc., to help those who are facing hunger. Even one can of food or box of cereal may be what keeps a community member from going hungry.

Thank you for all you do to help provide healthy meals to children and students and for providing food through other food programs.

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Check in With CANS

Conference Call with CANS is a scheduled monthly conference open to all agencies on the National School Lunch Program and School Breakfast Program. These calls have an open forum where participants can ask any program related questions. At the beginning of each call, a Program Specialist will plan a brief discussion of hot topics.

The scheduled call is set for Thursday, November 20, 2014 at 2:30 pm CT / 1:30 pm MT.

To join the conference call, dial 1-866-410-8397 and enter code: 1958357086. If you have trouble joining the conference call, or have additional questions call the CANS office at 605-773-3413. Feel free to send in questions ahead of the call to please reference “Conference call question” in the subject line.

Transcripts of the topics or questions discussed will be posted sometime after the call to the CANS website main page,, under Documents, Conference Calls.

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Smart Snacks Training Available: Steps to Success: Creating a Healthier Environment for Students to Learn and Staff to Work – November 17

Interested in creating a healthier school environment? Developing and/or enhancing your school wellness policy?

Register now to attend training on promoting healthy eating (focusing on Smart Snacks in Schools), increasing physical activity in the classroom, and the importance of health promotion for staff.

The training, sponsored by the South Dakota Departments of Education and Health in collaboration with the Alliance for a Healthier Generation (AHG), will feature the AHG's national nutrition and physical activity advisors.

The training will be held on November 17 from 8:30-4:00 p.m. at the RedRossa, 808 West Sioux Avenue, Pierre, SD. Participants will be reimbursed at state rates for meals, mileage, lodging and substitute teacher pay. A block of state rate rooms have been reserved at the Ramkota Hotel, 605-224-6877 and the Governors Inn, 605-224-4200.

For more information, contact Karen Keyser at or Kari Senger at

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Kitchen Equipment Grant

A prime opportunity for schools to obtain or replace equipment is provided by the Fiscal Year (FY) 2014 Agriculture Appropriations Act. If you are in need of funding to purchase equipment to serve healthier meals that meet the updated meal patterns, with emphasis on more fruits and vegetables in school meals, improve food safety, and expand access. Priority must be given to schools with 50% or more eligible free/reduced price meals.

In addition, SFAs must give priority to schools that did not receive a previous NSLP Equipment Assistance Grant award under the American Recovery and Reinvestment Act of 2009 and the FY 2010 and FY 2013 Agriculture Appropriations Acts.

Applications for this grant are availible on the CANS website in the documents area.
Applications are due by midnight on December 1, 2014.
Contact the office at 605-773-3413 if you cannot access it and we will mail, fax, or email it to you directly.

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Building for the Future with the CACFP

iCAN System Ready for the Child and Adult Care Food Program Application Renewal

If you have not done so already, please log into the iCAN system to complete your application renewal for the Child and Adult Care Food Program. Applications were due by October 31, 2014. Extensions can be granted to agencies that have not completed the process. Contact our office if you need to request additional time to complete the application process. For more information you can go to There you will find the link, user manual, and training notes from the webinars held in early October 2014. Contact the CANS office at (605) 773-3413 if you have any questions or issues with the new online system.

Mealtime Memos for Child Care

The October 2014 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

Inside the Conquering Picky Eating with Nutrition Education Activities

Picky eating is a common behavior among young children. As a child care provider, picky eating can be a challenge that may seem impossible to manage. Introducing new foods to young children with fun nutrition education activities is one way to encourage them to try and like new foods.

In this issue:
• Nutrition Tip: Healthy treats
• Fruit of the Month: Cranberries
• Nutrition Fact: Be aware of the "natural" claim on foods on grocery store shelves

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October Data Survey – Due November 10

The October Data Survey instruction and report forms can be downloaded from the CANS-NSLP page under Documents along the right hand side, labeled October Survey. Please read instruction prior to filling out the form.

Remember, information must be broken out by elementary grades, middle school grades, and high school grades, and should match the attendance centers listed in Part 1, (F), Site Summary, of your annual agreement. Be sure to read the instruction pages if the SFA has serving sites which serve a combination of grades.

All SFAs must complete the October Data Survey.

The October Data Survey can be submitted to the CANS office by mail, fax (605-773-6846), or email ( or

Please contact the CANS office at, or call at 605-773-3413 with any questions.

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Verification Due Date – November 15

As a reminder, verification activities are to be completed by November 15th. Verification reporting is due to the CANS office by December 15th.

CANS recently held webinars regarding how to complete the verification process, and how to report verification results. Please follow the corresponding links below to view webinar slides.

Verification Process Slides and Notes

Verification Reporting Slides and Notes

Please contact the CANS office at, or call at 605-773-3413 with any questions.

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Verification Activities – Reminders

Verification for Cause

Verification results of applications that are verified for cause are to be reported on the Verification Collection Report, in Section 5-8, along with the rest of the verification results.

Additionally, identify the number of applications selected for verification for cause in VC-1.

Sample Size

If your SFA has elected to use Standard or Alternate 1 (Random) as the method of verification, remember to take the number of approved applications on file as of October 1, and multiply by .03 to determine 3% of approved applications.

If this calculation has an outcome of 1.2, this means that 1.2 applications must be selected for verification. If faced with a fraction of an application to be selected, always identify the next whole number, for selecting applications. In this example, 2 applications must be selected for verification.

For more information contact the NSLP team at, or call at 605-773-3413.

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On-Site Monitoring Requirement

Every school year, each school food authority with more than one serving site must perform no less than one on-site review of the lunch counting and claiming system employed by each serving site. The on-site review must take place prior to February 1st of each school year. Further, if the review discloses problems with a school’s meal counting or claiming procedures, the school food authority must ensure the school implements corrective action, and complete a follow-up review within 45 days of the initial review.

Please observe CANS-NSLP Memo 52.1 for further details, and the on-site monitoring worksheets.

Please contact the CANS office at, or call at 605-773-3413 with any questions.

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Civil Rights Training – Annual Requirement

Civil Rights Training is posted on the CANS webpage.

Please visit the CANS homepage to view the training, or follow the appropriate links below:
- Civil Rights Training Presentation Slides
- Civil Rights Training Notes

Also, a Civil Rights Training can be found along the right side of the CANS webpage.

To complete your annual training, be sure to have nutrition staff observe the training, and print the certificate at the end of the presentation. Names of nutrition staff that have observed the training should be included on the certificate.

Please contact the CANS office with any questions regarding the Civil Rights Training at, or call at 605-773-3413.

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Food Safety Plan Review/Update – Annual Requirement

Remember to provide refresher training on food safety with kitchen staff, and review your Food Safety Plan and Standard Operating Procedures (SOP’s).

The Food Safety Plan and instruction on how to update the Food Safety Plan/SOPs can be found by following the corresponding links below.

Food Safety Plan
How to Update the Food Safety Plan/SOPs

Please contact the CANS office with any questions regarding the Food Safety at, or call at 605-773-3413.

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USDA Foods
Over, shortage and damage reporting:

When you complete your OS&D report:
• Reporting closes the Wednesday following delivery
• Complete the comment section with detail
• Make sure the person you are writing to understands exactly what happened when the truck was unloaded (they need to recreate the issue to know the next procedure). This will also be helpful to you when you are reviewing your activity at the end of the year.
• Only accept what you ordered
• Return non-requested items with the truck driver (If you did order and return the item you will be charged storage and delivery fees.)
• You will need to make the corrections on your OS&D report even if the manifest has a correction

Invoice Payments:
As you are preparing to make payment for processed items make sure you are paying the oldest invoice.

Balances over 120 days:
If your account is over 120 days, from the invoice date, future orders will not be delivered.

Information sheets for USDA Foods:
A link to the information sheets for SD Processors and USDA Foods is on the Food Distribution website: in the LINKS section.

For those items that we have left in the warehouse you will also find a link on the iCAN website under the order called “Facts”.

We are working with the software company to implement the second phase of the programming. With this will come some changes. Please continue to email with your questions on iCAN.

You should have received an email from Karen Kenton our DoD contact for Fresh Fruits And Vegetables Order Receipt System (FFAVORS WEB). There is also a word document with the FFAVORS Ordering and receipting guidelines.

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Interest Earned on Food Service Fund Accounts

Any interest transfers from the food service fund are prohibited by federal regulation 7 CFR Part 210.2 which defines it:

Revenue, when applied to nonprofit school food service, means all monies received by or accruing to the nonprofit school food service in accordance with the State agency’s established accounting system including, but not limited to, children’s payments, earnings on investments, other local revenues, State revenues, and Federal cash reimbursements.

This applies to all School Food Authorities. SFAs should check and amend your interest policy if it includes the transfer of interest from food service fund. If your district transferred interest from food service in 2014, the SD DOE has or will amend your report to keep the interest in fund 51 for public schools. Nonpublic schools should contact Phyllis Tomkiewicz if any amendments need to be made.

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Team Nutrition

With funding from a USDA Team Nutrition grant, the SD Department of Education, Division of Child and Adult Nutrition Services (CANS) and South Dakota State University Extension have created a partnership to provide training and technical assistance to build school and community support for creating healthy school environments that are conducive to healthy eating and physical activity.

The SD Team Nutrition grant will be focusing on developing an online training tool, creating a social media presence with Facebook, providing tools for smarter lunchrooms and creating a toolkit for day camp settings using MyPlate and farm to table concepts.

Help us to update your school or organization on SD Team Nutrition activities and funding opportunities by completing the contact information in this survey!

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Fresh Fruit and Vegetable Program – Overspending

Normally if a school spent more than their 1st allocation amount, the school includes the over budget expenditure on the claim they submit. DOE – Finance may reimburse the over budget amount of the claim. The over budget amount paid will be deducted from the school’s 2nd allocation.

The school should strive to stay within the 1st and 2nd allocation amounts. If the school over spent the allocation, that amount should be submitted with their claim.

If the 2nd allocation is overspent, the school may receive reimbursement for the over budget 2nd allocation amount if at the end of the period there are unspent funds from other schools in the FFVP.

Keep in mind that the yearly maximum reimbursement a school may receive is $75 per student in the program. If a school over spent the allocation and it equates to greater than $75 per student in the program, the school must absorb any expense greater than the $75 maximum. The excess expense that is absorbed by the school CANNOT be from the School Food Service Account.

As always, please contact Rob Ingalls at (605) 773-2977 or with any program related questions.

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Harvest of the Month (HOM) Mini-Grants

Applications are now being accepted for the 2014-2016 Harvest of the Month Mini-Grants. The purpose of this mini-grant is to actively engage children in learning about and exposing them to sample fruits and vegetables. The mini-grant should be used in schools, after school programs, preschools, and summer programs. A team approach including the school, parents and community grocers is recommended.

In an effort to involve grocers or farmers' markets in promoting fruits and vegetables, the grant will also provide free print resources for HOM/Pick it! Try it! Like it! materials for the grocers or vendors who agree to provide these complimentary materials to shoppers in their stores.

Grant funding will be based on the total enrollment of the class(es) who will experience HOM: 0 to 100 children = $125, 101 to 200 children =$250, 201 to 400 children =$500. It is acceptable to request smaller amounts.

Funding for the mini-grants is provided through the USDA Team Nutrition State Training Grant. For additional information or assistance, contact Karlys Wells at 605-688-4039 or

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Tips for Teachers - Promoting healthy eating and physical activity in the classroom

Simple changes in the classroom can make a big impact on preventing childhood obesity. CDC’s new resource, Tips for Teachers: Promoting Healthy Eating and Physical Activity in the Classroom, is full of easy ways teachers can promote a healthy classroom.

Tips for Teachers was developed from science-based recommendations from CDC’s School Health Guidelines to Promote Healthy Eating and Physical Activity.

The CDC (Center for Disease Control) has developed a program for teachers to help promote healthy eating and physical activity. The website will provide you with activity ideas for inside and outside the classroom incorporating learning activities with exercise.

Simple daily changes can promote good health habits such as access to drinking water, whether from a personal water bottle or water fountain. Make sure your students are taking their bottles home regularly to be washed in warm soapy water to prevent mold and germ growth. It is wise not to have students sharing water bottles. Instead of giving food items as a reward for a job well done or a wonderful display of behavior, give something more productive such as an interesting book, a unique pencil/pen or a special privilege such as extra recess time. Get creative with simple yet fun rewards.

Focus your fundraisers on selling items such as produce, wrapping paper, candles, crafting kits or student artwork. Organize events that engage students, families, and the community. Basketball or golf tournaments, bicycle rides, walk-a-thons, dance-a-thons, car washes, or auctions are healthy fundraising alternatives.

Along with promoting physical activity always be aware of student weight concerns and stigma. Watch for any and all types of bullying including weight discrimination and/or teasing about body shape or size.

If you feel a student displays signs of an eating disorder such as binge eating or other weight concerns refer them to the appropriate staff such as a school nurse, counselor, etc.

And don’t forget! As their leader and teacher you are the best example and they are watching you.

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Unpaid Meal Charges in School Meals Programs

US Department of Agriculture’s (USDA) Food and Nutrition Services (FNS) published a Request for Information in the October 16 Federal Register related to unpaid meal charges in school meals programs. FNS is seeking information from all affected parties on current State and local policies regarding extending credit to children by allowing them to “charge” the cost of school meals on the day of service. Specifically, FNS is interested in commenters providing details of policies and procedures in their State or schools and the advantages and challenges associated with those procedures. FNS intends to use the information it receives to prepare a report on the feasibility of establishing national standards for meal charges and alternate meals and to provide recommendations for implementing those standards. Information submitted to FNS will also help to develop “Best Practices” guidance for meal charge policies.

You can read more about the information requested and submit comments until January 14, 2015 at:

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Memo SP 02-2015: Online Fees in the School Meal Program

Children participating in the school meal programs (breakfast and lunch) must not be charged any additional fees for services with these programs. Charging fees in addition to the regular reduced price or paid meal charge limits access to the programs and imposes an additional barrier to participation. This memo addresses questions regarding how this policy applies to fees associated with online services in school meal programs.

Many school food authorities (SFAs) offer online services to parents, including providing online options for parents to add money to their children’s meal account. SFAs can charge a fee for these types of services but only if the SFA also offers a method for the household to add money to the account that does not add any additional fees for these services.

As an alternative to charging parents a fee for the online services, SFAs may use school food service account funds to cover the cost of providing online services to parents. If the school food service account does not have the funds to cover these costs, SFAs can seek outside sources to cover the costs associated with providing this service. Outside funding for these purposes may include monies donated from the general fund or outside organizations.

Please feel free to contact the CANS office at 605-773-3413 with any questions.

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Tip Sheets for Schools: Implementing Healthier Standards for Competitive Foods

Read the news release from Illinois Public Schools: New resources highlight success strategies for schools to sell healthier food and maintain revenues

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Updated Policies

School Nutrition Programs
New policies were issued regarding the National School Lunch Program, School Breakfast Program, and Special Milk Program since the last Bulletin. Read up on the policies that apply to school operation and administration at Some policies in between here relate to state agency operations.

10/21/2014 SP05-2015
    Revised Administrative Review Tool and Forms

10/08/2014 SP03-2015
    Paid Lunch Equity: School Year 2015-16 Calculations and Tool

10/08/2014 SP02-2015
    Online Fees in the School Meal Programs

No new policies have been issues for the other child nutrition and food distribution programs since the last bulletin. Policies can be found at:

Child & Adult Care Food Program

Summer Food Service Program

Food Distribution for School Programs

The Emergency Food Assistance Program

Commodity Supplemental Food Program

Let’s Move Blog

The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.

Recent articles include:
• President’s Council on Fitness
• Fuel Up to Play 60 Student Ambassadors Share How They #EatSmart with School Meals
• Happy and Healthy? Not If They’re Hungry

Visit the ‘Let’s Move Blog’ here to view recent stories, and more:

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Useful Links

Check out the useful links below to keep updated on healthy practices in your child nutrition programs.

Child & Adult Nutrition Services
Nutrition Bulletin

USDA – check this site out for the most up-to-date information on program requirements

School Nutrition Association of SD (SNASD)
Keep abreast of what is happening in the State Association by visiting the SNASD website and newsletter

Fuel Up to Play 60 – Check out this website for resources on healthy eating and physical activity ideas promoting school wellness along with opportunities for obtaining monies for your program. Several contests starting now.
E-Newsletter - check out this website for information on living healthy
Working on Wellness Newsletter

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