Articles in this issue:

A Note from Sandra

This month brings the celebration for National School Lunch Week – enjoy! Spread the word about good nutrition and physical activity, and the importance of that balance.

The final addition to the staff in Child & Adult Nutrition Services – Beth Henrichsen, will be joining our group as a program specialist. You will hear more about her soon.

You have likely read in other Nutrition Bulletins that the computer systems are coming – and now they are here! By the end of December, all CACFP & NSLP agreements will be on iCAN system, and beginning with January, we plan that all claims will be entered online.

• iCAN – phase 3 for Child & Adult Care Food Program is rolling out as I write. The first few training sessions have been held for agencies to enter their agreements. Their claims will go on the iCAN system starting in October. Their agreement year continues to follow the October through September fiscal year.
• iCAN phase 2 for National School Lunch Program is also rolling out. The first schools have started their agreements and more will be added in the next few weeks. You will receive information about when to log on for training. School Nutrition Programs will enter their claims on the new system in January for the December claim. Note that the fiscal year for School Program agreements changes to match the school year – July through June. Schools will use documents prepared for the initial paper agreement to upload into the system for use in iCAN.
• iCAN phase 3 for Seamless Summer and Summer Food Service Program will roll out in late winter/early spring, as the agreements will be entered into the new system. Their agreement year also does not change.
• iMATCH continues to be a work in progress. One patch has gone through that has improved some items but we still await additional patches.

This is a change in process for all of us – reducing the amount of paper and making the system more efficient. You will know immediately if your claims pass edit checks so you can submit them. Agreements must have all pieces in place in order to be submitted for approval. It is hard to believe this is finally happening!

Questions continue to come in about Title 1 and the Community Eligibility Provision. Title 1 allocations to the School Districts are not affected by Community Eligibility Provision. That allocation uses census data. School districts will neither gain nor lose the Title funds.

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Check in With CANS

Conference Call with CANS is a scheduled monthly conference open to all agencies on the National School Lunch Program and School Breakfast Program. These calls have an open forum where participants can ask any program related questions. At the beginning of each call, a Program Specialist will plan a brief discussion of hot topics.

The next scheduled call is set for Thursday, October 23, 2014 at 2:30 pm CT / 1:30 pm MT.

To join the conference call, dial 1-866-410-8397 and enter code: 6507733610. If you have trouble joining the conference call, or have additional questions call the CANS office at 605-773-3413. Feel free to send in questions ahead of the call to please reference “Conference call question” in the subject line.

Transcripts of the topics or questions discussed will be posted sometime after the call to the CANS website main page,, under Documents, Conference Calls.

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Kitchen Equipment Grant

A prime opportunity for schools to obtain or replace equipment is provided by the Fiscal Year (FY) 2014 Agriculture Appropriations Act. If you are in need of funding to purchase equipment to serve healthier meals that meet the updated meal patterns, with emphasis on more fruits and vegetables in school meals, improve food safety, and expand access. Priority must be given to schools with 50% or more eligible free/reduced price meals.

In addition, SFAs must give priority to schools that did not receive a previous NSLP Equipment Assistance Grant award under the American Recovery and Reinvestment Act of 2009 and the FY 2010 and FY 2013 Agriculture Appropriations Acts.

Applications for this grant will be availible on Oct. 15, 2014 on the CANS website in the documents area. Contact the office at 605-773-3413 if you cannot access it and we will mail, fax, or email it to you directly.

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Verification Tip: Directly Certified versus Categorically Eligible – Did you know…

An application that includes a case number is to be considered as categorically eligible, and is subject to verification activities, until the student, or member of the household, appears on a direct certification list or is directly certified using appropriate documentation. Once the student or other member of the household appears on the direct certification list or is directly certified using appropriate documentation, all students within the household are to be considered as directly certified, and are not subject to verification.

For more information contact the NSLP team at, or call at 605-773-3413.

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Clarification of Terms

Direct Certification is not subject to verification activities. Children that are directly certified are determined eligible based on documentation received from an Assistance Program (i.e. SNAP, TANF, FDPIR) (pg. 65) or a benefit source state/local agency (e.g. homeless coordinator). Direct certification cannot be granted based on a household submitting an application.

Categorically Eligible status begins with a household application that has SNAP, TANF, FDPIR case numbers listed (pg. 29). LEAs should validate the case number listed on the application by reviewing direct certification data or contacting local assistance program officials. By completing this validation process you should move those students to directly certified for free. As noted above, directly certified students are not subject to verification activities. If you choose not to validate case numbers, categorically eligible applications are subject to verification.

Other Source Categorically Eligible status (except for foster) begins with a household application, which must be confirmed prior to certification for free or reduced price meals (pg. 55). Once that documentation is obtained you should move those students to directly certified for free. As noted above, directly certified students are not subject to verification activities.

A foster child is eligible for free meals. The child’s status for free meals is taken at face value on a household application (pg. 29). These applications are subject to verification activities.

  SNAP TANF FDPIR Homeless Migrant Runaway HeadStart Foster
Household Application CAT* CAT* CAT* CAT** CAT** CAT** CAT** CAT
Info From Agency/State DC DC DC DC DC DC DC DC

CAT= Categorical Eligibility. Subject to Verification.
CAT* = Categorical Eligibility, but should validate case numbers listed on application. If confirmed, they should be turned into directly certified. If no validation performed, subject to Verification.
CAT** = Categorical Eligibility, but must obtain supporting documentation before granting free meal benefits. Roll into directly certified once complete.
DC = Direct Certification. Not subject to Verification.

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Verification Reporting Webinar

On October 22, from 2:30 – 4:30 p.m., CANS will be hosting a webinar specific to how to report results of verification activities. We will work through the Verification Collection Report, also known as the 742 form.

Enter the webinar on October 22 by clicking on the Join Lync Meeting link below, then dial in by phone.
Join Lync Meeting
After joining the meeting, please call in for audio.
• The number to dial in is 866-410-8397
. • You will then be prompted to enter a Conference Code. The Conference Code is 5928755239.

Additionally, please keep your eyes on your email for similar notification and instructions.

Please contact the CANS office at, or call at 605-773-3413 with any questions.

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Verification Process Webinar

CANS held a webinar regarding the verification process on October 9. The link below provides access to slides and notes.

Verification Process Slides and Notes

Please contact the CANS office at, or call at 605-773-3413 with any questions.

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Updated Menu Certification Tool

USDA is in the process of updating the menu certification tools to include sodium estimates on the Simplified Nutrient Assessment tab, and will be posted in the menu certification section of the USDA FNS page shortly.

Please contact the CANS office at, or call at 605-773-3413 with any questions.

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USDA Webinar Opportunity:
(a link to the letter is on the FD website:

Save the Date for the next USDA Foods Webinar!
Creating Healthy Menus with USDA Foods
Thursday, October 16, 2-3 p.m. EST, 1-2 CST, 12-1 MST

Celebrate National School Lunch Week by learning about remarkable recipe resources!
This webinar will feature the speakers from this popular panel at the SNA Annual National Conference in Boston this summer:

Christina Riley, MS, RD
Nutritionist, USDA Food and Nutrition Service

Scott Richardson, MBA
Director of Strategic Initiatives, Project Bread

Ed Herrera, MPA, SNS
Coordinator, Child Nutrition Programs
Idaho State Department of Education

The webinar will be available via Microsoft Office LiveMeeting and is free for all participants.

You will need access to a phone line and a computer with internet access.
A recording of the webinar will later be available on the USDA Food and Nutrition Service YouTube channel.

USDA will send out registration information soon, but go ahead and mark your calendars!

USDA Notice: Beef for processing – you may have heard that there is a potential shortage on beef. View the Domestic Beef Market USDA memo SP 66-2014 for more information: At this point USDA is telling us that the shortage may only include the beef used in further processed items.

Our supply for processing is adequate for purchases comparable to last year. Our brown box ground beef has been coming in as ordered. Be mindful that the main difference is the price has taken a 30% increase according to USDA. Our system is a weighted average so as each order is recorded into the system the average price will increase.

Over, shortage and damage reporting:
As a reminder, when you complete your OS&D report, remember:
• Reporting closes the Wednesday following delivery
• Complete the comment section with detail
• Make sure the reader understands exactly what happened when the truck was unloaded (they need to recreate the issue to know the next procedure).
• Only accept what you ordered
• Return non-requested items with the truck driver
• You will need to make the corrections on your OS&D report even if the manifest has a correction

Information sheets for USDA Foods:
A link to the information sheets for SD Processors and USDA Foods is on the Food Distribution website in the LINKS section.

For those items that we have left in the warehouse you will also find a link on the iCAN website under the order called “Facts”.

We are working with the software company to implement the second phase of the programming. With this will come some changes. Please continue to email with your questions on iCAN.

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Team Nutrition

With funding from a USDA Team Nutrition grant, the SD Department of Education, Division of Child and Adult Nutrition Services (CANS) and South Dakota State University Extension have created a partnership to provide training and technical assistance to build school and community support for creating healthy school environments that are conducive to healthy eating and physical activity.

The SD Team Nutrition grant will be focusing on developing an online training tool, creating a social media presence with Facebook, providing tools for smarter lunchrooms and creating a toolkit for day camp settings using MyPlate and farm to table concepts.

Help us to update your school or organization on SD Team Nutrition activities and funding opportunities by completing the contact information in this survey!

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Fresh Fruit and Vegetable Program Claim for Reimbursement Reminders

As a reminder, when filling out claims, remember to include all four pages of the claim when submitting for reimbursement. Claim forms can be downloaded from the FFVP page under the documents section. The claim will automatically calculate when you start on the itemized fruit and vegetable pages.

Remember to only include items to be reimbursed under FFVP for the given month. Always claim an item in the same month as the corresponding invoice. For instance, if a case of apples was invoiced on 9/29, but the case of apples were provided on the program on 9/30, 10/1, and 10/2, the apples must go on the September claim.

Also, please remember, only use fresh fruits and vegetables for the program.

A training webinar is featured on the FFVP page in the Documents section. This is a great opportunity to get a refresher course on the program.

As always, please contact Rob Ingalls at (605) 773-2977 or with any program related questions.

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Smart Snacks Questions and Answers

Below is a CANS-developed Q&A section in regard to frequently asked Smart Snacks questions. Please take a moment to observe the questions below.

Q: What do Smart Snacks Rules and Regulations apply to in schools?
The Smart Snack Rules and Regulations apply to “All Foods Sold in Schools” on the school campus during the school day. This includes foods and beverages.

Q: What are the general standards for the Smart Snacks Rules and Regulations?
Entrees, snacks, and sides must meet one of the following:
• Be a whole grain-rich product
•Have a fruit, vegetable, dairy product, or protein food (meat, beans, poultry, etc.) as the first ingredient
•Be a combination food with at least ¼ cup fruit and/or vegetable
• Contain 10% of the Daily Value of calcium, potassium, vitamin D, or dietary fiber (only allowable through June 30, 2016)

Q: Where can I find more information about Nutrient Standards?
USDA Healthier School Day Website has links and multiple helpful tools including:
Fact Sheet for USDA’s “All Foods Sold in Schools” Standards
Summary Chart for Nutrition Standards for “All Foods Sold in School”
Interim Final Rule
Questions & Answers Related to the “Smart Snacks” Interim Final Rule – SP 64-2014
Smart Snacks Standards for Exempt Foods when Paired Together - SP 63-2014
Grain Entrees Related to the Smart Snacks in School Standards – SP 35-2014

Q: Who needs to follow the Smart Snack Rules and Regulations?
Every SFA, School Food Authority, must follow the Smart Snack Rule and Regulations.

Q: Who should help implement the Smart Snacks Rules and Regulations in School?
This should be a combined effort with everyone working to instill healthy habits in students. Support should come from:
• school food service staff
• school administrators
• teachers
• parents
• school community

Q: Where does the Smart Snack Rules and Regulation apply?
The Rule applies to foods sold:
• on the School campus
    - all areas of the property under the jurisdiction of the school that are accessible to students during the school day
• during the School day
    - the period from the midnight before, to 30 minutes after the end of the official school day
• a la carte
• school store/concession stands
• vending machines

Q: What beverages can be available during the school day?
USDA Healthier School Day has a tip sheet for Beverage Options.
Alliance for a Healthier Generation has a chart broken down by grade level for Beverage Guidelines.

Q: Is there a list of foods and beverages that are Smart Snack compliant?
Check out the Alliance for a Healthier Generation Product Navigator.
• Downloadable list of Smart Snacks
    - This list is always changing; currently it is about 200 pages.
• Search for Smart Snacks by category
    - Snacks
    - Side Items
    - Entrees
    - Beverages

Q: I have a product that I currently use, how can I check if it is Smart Snack compliant?
Check out the Alliance for a Healthier Generation Product Calculator.
• Easy step by step process to check compliance of a product.
• Have your nutrition facts label ready to help guide you through the process.

Q: Are there any foods that are exempt from the general and nutrient standards?
The following items are exempt from all of the general nutrient standards:
• Entrees the day of and the day after they are served as part of reimbursable meals
• Fresh, canned, and frozen fruits with no added ingredients except water, or packed in 100 percent juice, extra light, or light syrup
• Fresh, canned, and frozen vegetables with no added ingredients except water or a small amount of sugar for processing purposes

Q: What is an exempt fundraiser?
As outlined in the South Dakota’s Policy on Exempt Fundraisers
1. School-sponsored groups can each have one exempt fundraiser per year during the school day on the school campus. Non school-sponsored groups cannot have fundraisers involving unallowable foods during the school day.
2. Each exempt fundraiser can only last for one day.
3. Exempt fundraisers cannot be given to another group. If an organized group chooses not to have an exempt fundraiser, another group cannot use that day.

Q: Is there a limit to the number of Smart Snack compliant fundraisers?
There is no limit to fundraisers that fit the Smart Snack Rules and Regulations. We encourage you to find fundraisers that meet the Smart Snacks or fundraisers that do not involve food.

Q: Where can I find more information about Smart Snacks?
To find out more information about the Smart Snacks Rules and Regulations please check out:
USDA Healthier School Day
SD CANS National School Lunch/Breakfast Programs
• SD CANS Nutrition Bulletin

   - August 2014
     Smart Snacks effective July 1, 2014
     Exempt Fundraisers – Smart Snacks
   - September 2014
     Smart Snack Recordkeeping
     SD Policy on Exempt Fundraisers Recordkeeping

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Smart Snack Training - Save the Date

Training about Smart Snacks and increasing Physical Activity in the school day will be held on Nov. 17 in Pierre, SD. The training is brought to you by Alliance for a Healthier Generation, South Dakota Departments of Education and Health. More information Coming Soon! Back to Top


Building for the Future with the CACFP

Mealtime Memos for Child Care

The September 2014 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

It's Time to Grocery Shop: Shopping the Safe Way

Cross contamination is the source for spreading illness-causing bacteria to various types of food. Not only can cross contamination occur in the child care facility, but it can also take place as you shop for groceries. When shopping for groceries, it is important to make food safety your top priority from the beginning to the end of your shopping trip.

In this issue:
• It's Time to Grocery Shop: Shopping the Safe Way
• Nutrition Tip: Buying organic foods
• Vegetable of the Month: Broccoli
• Nutrition Fact: PLU stickers on produce in the grocery store Back to Top

CANS Welcomes Beth Henrichsen

Hi! My name is Beth Henrichsen. My husband (Chris) and I are both Pierre natives. I graduated from Riggs in 1994 and completed my Bachelor of Science in Human Services Management degree through University of Phoenix in 2011-graduating with honors. I’m quite proud of that! I have a son, Cody, who is in his first year at SD School of Mines & Technology. I also have daughter, Marlee, who is a freshman at Riggs. Our family is passionate about bowling-our motto is “It’s what we do!” Besides bowling, I enjoy camping, quilting, reading, walking, and spending time with friends and family. I also work part-time at the YMCA and have my own Jamberry Nails business.

I come from the SD WIC Program as the Vendor Manager, working with the grocery store side of the program. Before that, I worked at Human Services in the Developmental Disabilities division. I must say that my job in DD really opened my eyes to the challenges many people face that we “normal people” are clueless about! I truly believe we are all special and bring individual talents to this word, which keeps it interesting and fun! Back to Top

Farm To School – Available Resource

From beef and bison in Montana to apples in Michigan and radishes in Rhode Island, school districts across the nation bring school meals to life with creative sourcing strategies. The resources on the USDA Farm to School resource page will help guide you through the supply chain of fact sheets, policy memos & regulations, and how to buy locally, and correctly!

Farm To School Resource Page Back to Top

Let’s Move Blog

The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.

Recent articles include:
• Call To Action: Commit To Inclusion!
• Let’s Move! Cities, Towns and Counties has gone Nationwide!
• Farm to School Programs Create New Opportunities for Farmers

Visit the ‘Let’s Move Blog’ here to view recent stories, and more: Back to Top

Useful Links

Check out the useful links below to keep updated on healthy practices in your child nutrition programs.

Child & Adult Nutrition Services
Nutrition Bulletin

USDA – check this site out for the most up-to-date information on program requirements

School Nutrition Association of SD (SNASD)
Keep abreast of what is happening in the State Association by visiting the SNASD website and newsletter

Fuel Up to Play 60 – Check out this website for resources on healthy eating and physical activity ideas promoting school wellness along with opportunities for obtaining monies for your program. Several contests starting now.
E-Newsletter - check out this website for information on living healthy
Working on Wellness Newsletter

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