Articles in this issue:




A Note from Sandra


Applications for School Nutrition Programs are approved. If you make changes during the year and it is not approved in a few days, do reach out to the office. It is possible the person responsible is on travel and someone else can look at it.

Applications for Child & Adult Care Food Program are now open in iCAN and will be in the approval process through the month of October or until they are complete – whichever comes first. Please be patient as this is a busy and time-consuming process.

The iMATCH program for directly certifying students for free meals based on SNAP or TANF eligibility is working well. Please contact our office if you report problems to Primero Edge that are not resolved. Response time seems to be good these days.

CANS and the Office of Finance & Management/Grants Management welcome Jacquelynn (Jackie) Mattheis to the accounting program specialist position. Jackie replaces Dawn Boyle/Phyllis Tomkiewicz and can be reached at 773-3456 or jacquelynn.mattheis@state.sd.us. Contact her with questions regarding claims and other fiscal questions related to the child nutrition programs.

Reauthorization hearings are taking place for the child nutrition programs. We have not seen any proposals at this time. Check the websites, professional organizations, and news for updates. While we may be able to share items we receive, it is possible that you will receive them at the same time that we do.

This month brings the celebration for National School Lunch Week – enjoy! Spread the word about good nutrition and physical activity and the importance of that balance. The theme is School Lunch Snapshot. You can download activities and ideas from the School Nutrition Association at http://schoolnutrition.org/NSLW2015/LetsGetStarted/.

Final regulations for the CACFP meal pattern have not been issued yet. We will share information on that, too, when we receive news.

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Letter from USDA Deputy Under Secretary Katie Wilson


Deputy Under Secretary Katie Wilson sends along a greeting during National School Lunch Week thanking school food service personnel for efforts. She also references sodium consumption and efforts to reduce that. She also refers to the “What’s Shaking” infographic that has been in the Nutrition Bulletin resources area in August and September and has been retained for your reference in this Bulletin (Click Here).



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Professional Standards


Information on the professional standards requirements refer to the professional Standards requirements from USDA. Professional organization such as School Nutrition Association, the Association of School Business Officials, etc. likely have their own requirements and may have different requirements.

Remember to track your hours towards professional standards requirements! You can use something as complex the USDA tracker that utilizes Microsoft Access, a commercial system, a moderate system such as an Excel spreadsheet, or something as simple as a notebook or file to track progress towards meeting training requirements.

A recent question related to counting hours if you accumulate more in one year than you need. According to the Q&A memo 39-2015 at http://www.fns.usda.gov/sites/default/files/cn/SP39-2015os.pdf:

#36 - May excess training hours be applied over multiple school years?
Yes. As stated in the regulation (§210.30(e)), at the discretion of the State agency, excess annual training hours may be carried over to an immediately previous or an immediately subsequent school year. This is intended to help provide flexibility while ensuring that SFA employees receive a reasonable amount of training each school year. Documentation to show completion of training must be available to the State agency for review.


As a special reminder, in some cases it will be the responsibility of more than one person to meet the training requirements for school nutrition director.

24. Who has to meet the training standards for program director when the school nutrition program manager carries out the duties of the program director but another individual holds the title of program director?
Job duties and job titles may differ from district to district. If the school nutrition program director duties are performed by the program manager, then both the director and the manager would be responsible for meeting the training standards for the program directors. SFAs should discuss unique situations with the State agency to determine the appropriate course of action.


Please contact the CANS office if you have questions about requirements for food service employees in South Dakota.



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Education Opportunities


There are three excellent education opportunities for school staff involved with the child nutrition programs in a variety of aspects. Please share this with appropriate staff at your school/agency.

All of the classes will count towards professional standards requirements for School Nutrition Program personnel. Other professionals who are required to have continuing education will need to check the requirements for that particular organization/program.

1 – New Managers classes Oct 23-24 and Oct 26-27
2 – Healthy School Meals Summit Oct 20 in Pierre from Alliance for Healthier Generations
3 – Industry Conference Nov 16-17 in Chamberlain - School Nutrition Association of South Dakota

New Managers of School Nutrition Programs
Oct 23-24 and 26-27
Pierre


Please contact our office if you have not registered and would like to attend to determine if space is available

Who should attend? School food service directors and administrators new the responsibility of managing School Nutrition Programs.

Check out previous announcements and the article in the September Nutrition Bulletin at http://www.doe.sd.gov/cans/nbulletin/2015/Sept/#art_1. Attendance is strongly recommended for new managers. CANS will cover the cost of the instructor, materials, and facility. Your expense will be travel, meals, and lodging if needed.

The “New Managers” class schedule:
Sessions:
• Friday, Oct. 23: Core Class. Registration begins at 7:30am. Class will go from 8:00 a.m. – 5:00 p.m. CDT with a one-hour lunch break, on your own
• Saturday, Oct. 24: Intermediate Class. 8:00 a.m. to 5:00 p.m. CDT with a one-hour lunch break, on your own.
• Monday, Oct 26: Core Class. Registration begins at 7:30am. Class will go from 8:00 a.m. – 5:00 p.m. CDT with a one-hour lunch break, on your own
• Tuesday, Oct. 27: Intermediate Class. 8:00 a.m. to 5:00 p.m. CDT with a one-hour lunch break, on your own.

Click Here to register for New Managers, or call the CANS office to request a fax-back registration form at (605) 773-3413.

Healthy Schools Summit: Activating a Healthier Generation
October 20 – Pierre


Who should attend? Advocates for healthy schools, school board members, superintendents, principals, food service/nutrition staff, health educators, physical education teachers, teachers of any content area and/or grade level, nurses, counselors, community members, student leaders and anyone interested in creating a healthier environment. Schools will not want to miss this opportunity to learn about the latest strategies and resources for enhancing the learning environment by improving nutrition and physical activity. Through demonstration and participation, participants will learn how to take wellness to the next level and activate children’s healthy behaviors where they live, learn and play.

Participants will be energized by Carol Chong, MA/RDN/LDN, National Nutrition Advisor; and Reagan Spomer, Youth Ambassador with the Alliance for a Healthier Generation; along with other great presenters, including National Healthy School Award winners from South Dakota.

Participants attending the summit will be able to:

• Create healthier school environments that impact learning
• Build partnerships for student success through classroom and cafeteria connections
• Implement strategies to focus on kids as customers
• Discuss wellness policy and health promotion success stories from South Dakota schools
• Move from health education to health activation with new tools and resources
• Identify key factors for a successful Healthy Schools program

Learn more with this sharable flyer about the event. Click here to register!

Who should attend? Advocates for healthy schools, school board members, superintendents, principals, food service/nutrition staff, health educators, physical education teachers, teachers of any content area and/or grade level, nurses, counselors, community members, student leaders and anyone interested in creating a healthier environment. Schools won’t want to miss this opportunity to learn about the latest strategies and resources for enhancing the learning environment by improving nutrition and physical activity. Through demonstration and participation, participants will learn how to take wellness to the next level and activate children’s healthy behaviors where they live, learn and play.

Contact: Kari Senger, Healthy Schools Program Manager, Alliance for a Healthier Generation - Kari.senger@healthiergeneration.org or (605) 280-7671. Karen Keyser, Department of Education - karen.keyser@state.sd.us.

Industry Conference - School Nutrition Association of SD November 16-17 – Chamberlain

Who should attend? Food Service Directors, Business Managers, Superintendents

The School Nutrition Association of South Dakota is pleased to announce dates, details, along with registration information for an Industry Conference. "What is an Industry Conference", you ask. It is a great opportunity for schools of all sizes to gain information on how to buy food, equipment, & supplies for your USDA child nutrition programs.

There are purchasing practices that every school or school food authority must use when purchasing food equipment and supplies. This conference will be of interest to not only school food personnel, but business managers and superintendents as well. Discussion about bid specifications, how to spend your USDA donated food dollars wisely, and understanding & securing the necessary documentation needed to make sure foods served meet component requirements are all topics that will be covered.

See the "SNASD Industry Save the Date” file to learn more about topics that will be covered at this conference. For your convenience, a registration blank (SNASD Industry Registration” is also attached. Please complete a separate registration blank for each person who chooses to attend. Click here for conference registration.

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Verification

The National School Lunch Program (NSLP) Verification Process is fast-approaching. Here are some dates to be aware of and some very important updates and reminders about the NSLP Verification:

1. NSLP Verification webinars are scheduled for October 8 and 15 at 10:00am CST each day.
a. October 8 will discuss the verification of applications process.
b. October 15 will discuss the verification data collection process in iCAN (completing the 742 form)
i. To attend the webinar click on this hyperlink (see attachment with instructions): Click Join Skype Meeting or copy and paste the following information into your website browser bar: https://meet.lync.com/southdakotastateof/beth.henrichsen/KLDGD7GL
ii. Phone number: 866-410-8397. Conference Code: 7587919653.
iii. Both webinars will use the same web link and conference call number

2. NSLP Verification Process can begin any time after October 1 and must be completed by November 15.

3. Summary of Verification (Verification Report in iCAN) is required for all SFAs on school lunch and is due December 15.

a. See memo NSLP 51.7 on CANS website.
b. Verification will be reported in iCAN – paper forms will not be accepted.

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Kitchen Equipment Grant – Available

A prime opportunity for schools to obtain or replace equipment is provided by the Fiscal Year (FY) 2015 Agriculture Appropriations Act. If you need funding to purchase equipment to serve healthier meals that meet the updated meal patterns, with emphasis on more fruits and vegetables in school meals, improve food safety, and expand access. There is $58,858 available in South Dakota.

Priority must be given to schools with 50% or more eligible free/reduced price meals. In addition, SFAs must give priority to schools that did not receive a previous NSLP Equipment Assistance Grant award under the American Recovery and Reinvestment Act of 2009 and the FY 2010 and Agriculture Appropriations Acts FY 2013 and FY2014.

Applications are due by midnight central time November 20, 2015.
Grants to qualifying SFAs will be announced no later than December 4, 2015.

The equipment assistance grant application will be posted to the SD CANS website http://doe.sd.gov/cans/nslp.aspx by October 15, 2015. The grant application is on the CANS-NSLP website http://doe.sd.gov/cans/nslp.aspx, or contact the office at 605-773-3413 if you have questions or cannot access the application, we will mail, fax, or email it to you directly.

2015 Grant Announcement

Equipment Grant Application


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SNA South Dakota Industry Conference

Information sheets for USDA Foods:

The SNA South Dakota Industry Conference will bring together Industry and School Food Service to discuss “Hot Topics” and network to build relationships. This conference will help Industry understand the challenges of School Foodservice today and help School Foodservice make the very best decisions for your program. This conference will be very educational for Business Managers, School Nutrition Directors, Managers, Distributors, Brokers, Manufacturers and anyone that is interested in partnering for quality products and lowering their bottom line. Schools with less than 1,000 student enrollment, this Industry conference is for you!

The Industry Conference will be held at the Cedar Shores Hotel & Conference Center in Chamberlain, SD on November 16 & 17. Special conference lodging rate of $82.95 is available if you book your room by October 15. Conference registration is: $40.00 for SNA members or $75.00 for non-members. For more information or to register: http://www.snasd.org/tp42/Default.asp?ID=322771

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Building for the Future
with the CACFP


iCAN System Ready for the Child and Adult Care Food Program Application Renewal

If you have not done so already, please log into the iCAN system to complete your application renewal for the Child and Adult Care Food Program. Applications are due by October 23, 2015. Extensions can be granted to agencies that have not completed the process. Contact our office if you need to request additional time to complete the application process or if you have any questions or issues with the renewal.

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iMATCH Tips – Exporting a file for Point of Service Upload



When exporting your direct certification list from iMATCH for a point of service system upload, please consider the steps and information below. If a student’s ID number has a zero as the 1st digit, this zero will most likely not be displayed in an Excel export.

After exporting your student list to Excel, follow the steps below to add the front zero to all IDs.
1. Highlight the column which contains the student ID
2. Right click, select Format Cells
3. Select Custom from the Number tab
4. Type ‘0########’ (lead zero, followed by eight #’s), and click OK



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TEFAP – Manual, Annual reminders and Audits/Reviews


The Emergency Food Assistance Program (TEFAP) USDA foods have been shipped in September and will continue monthly through the May delivery. The manuals for TEFAP agencies are in a white 3 ring binder titled The Emergency Food Assistance Program TEFAP Eligible Recipient Agency ERA/Local Agency Guidance and your authorized representative should review them and spend time training any new staff with the materials.

Each month, included with the order letter, any program changes were also sent that should have been added to this manual since it was created in 2012. Please share the resource with all that need it. The annual Civil Rights training needs to be completed starting any time after October 1, 2015. I hope you complete it by December 2015, to satisfy the requirement prior a potential review. Please see the website http://doe.sd.gov/cans/tefap.aspx to locate training materials. If you don’t have internet access for training, please contact the office for a copy. Other annual requirements to complete are the pest control plan and the self-evaluation of your facility.

The TEFAP Eligible Recipient Agency Binder has a section listing the audit or review schedule which begins each October and is completed by March each year. The new list will be sent in the October order blank mailing please place it in Section 6, review if your agency is listed and the year your agency is currently scheduled for review. It is always in the agency’s best interest to review the forms and the requirements and make any adjustments in advance if they need to make any and not to wait until the South Dakota Department of Public Safety inspector arrives. Inspectors will start their review process in mid-October or early November.

For questions relating to food pantries and soup kitchens on TEFAP, contact Julie McCord, (605) 773-3110.

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2015 Successes in South Dakota Summer Feeding


South Dakota had another successful summer program and increased the meals served in the Summer Food Service Program according to preliminary data. The official numbers will be released at a later time.

Summer Food Service Program NSLP Seamless Summer Option Sponsors 45 Sites 87 Sponsors 19 Sites 28

This equals 64 Sponsors and 115 Sites in South Dakota feeding during the summer months.

Percentage of returning sponsors from 2014 to 2015:
89.1% on SFSP and 90.0% on SSO

High level timeline for Sponsors/State Agency – SAVE THE DATES for 2016 SFSP:
July – October 2015 SFSP Reviews (On-sites are complete)

September 15, 2015 SFSP Wrap-up Call

October – December (Sponsors set their own community planning sessions for upcoming summer 2016 partnerships, expansion planning, i.e.)

November 11-14, Share Our Strength – National Summer Food Service Program Conference for State Agency staff

South Dakota Partners Against Hunger workshops – Connecting those combating hunger issues will be held on both sides of the river to lower travel time. Dates are tentatively set for December 1 or 3rd (Mitchell – date and site yet to be determined) and December 8, 2015 (Rapid City – Western South Dakota Community Action Program) more information found at http://www.partnersagainsthunger.org/.

January 2016 – Sponsors desiring to utilize new or renewing Food Service Management Company contracts in the next year – contact CANS for policies, guidance, and prototype requests. New requirements for your program may impact the contracts.

February 1, 2016 – Media effort seeking summer sponsors and training registration opens

February 20, 2016 – Summer program training registration deadline

March 2016 – SFSP USDA Foods/Commodities order due

March 8 – SFSP prior successful sponsor ADMINISTRATITIVE Training

March 14 – SFSP iCAN Training

March 15 – SFSP Face to Face Sponsor ADMINISTRATIVE Training (Pierre – all day & snow date or second session of March 29)

March 29 – SFSP Face to Face ADMINISTRATITIVE Training snow date or possible second session

April 8 – Tentative date - SFSP iCAN application submitted online

April 26 – SFSP Operational Training for Menu planning, production records, i.e. generally site supervisors and foodservice workers (May be additional if registrations sent in February merit them.)

April 28 – SFSP Operational Training snow date

May 2016 – Preapproval visits from State Agency (CANS) to new sponsors.

May 2016 – Start sending into CANS Off-site meal requests for Preapproval for your groups doing field trips during the summer feeding program. This should be new process in the iCAN software.

May 2016 – Sponsors conduct pre-operational visits of their own feeding locations, conduct staff trainings and prepare to advertise and operate their programs as they have been approved by the State Agency.

May/June 2016 – Sponsors conduct their own REQUIRED monitoring including the first through 4th week Review of their own program and completing the REQUIRED Civil Rights observation at each feeding location during the operation.

June to August 2016 – South Dakota Department of Public Safety Inspectors and Federal USDA staff will be completing Administrative Reviews of summer programs unannounced at any feeding location and Health Inspections can be done at various times throughout the summer feeding sessions.

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Colony Eligibility Reminder

Some school districts in South Dakota recognize a Hutterite Colony as a site within the district. It is important to remember that program participants at the colony must apply for meal benefits in order to receive meal benefits. USDA Memo SP 95-04 summarizes needed information:

• The total net income of the colony must be divided by the number of all people within the colony as a whole, to determine a per capita share of the community’s net proceeds
• Please note – if income is a loss, they could then be considered as zero income

Determining officials would most likely need to work with the financial person associated with the colony in order to determine their total income. The total number of people within the colony would need to be known – this would include anyone within the colony – not just those that are connected to school meals.

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School Nutrition Programs Move to Site Based Claiming

School Nutrition Programs have made the shift to site level claiming in the iCAN system. This change will benefit sponsor and state agency program integrity, allow for more flexibility in using free and reduced price eligibility data where allowed, and streamline data reporting. Some of the benefits for site level claiming include:

• Sponsor agencies (SFA’s) are no longer required to complete and submit an annual October Survey Data report
• Allowing the iCAN system to automatically determine if your sites are eligible for:
- Severe Need Breakfast reimbursement rate
- Afterschool Snack participation
- Summer Food Service Program
- Seamless Summer Option
- Fresh Fruit and Vegetable Program
• Allowing for programs operating under a special provision option (2, 3, or Community Eligibility) to properly apply claiming percentages without maintaining and submitting extra paperwork
• Built in edit checks to aid sponsor agencies (SFA) submit and State Agency reimburse accurate claims
• Allow for detailed reporting of free and reduced price participation data for local, national, and media data requests and reporting

Though many sponsor agencies will eventually see this as a change for the positive, an impact may be felt by some districts that have one building that contains multiple attendance centers eating meals at one site. With site level claiming all sponsor agencies need to separate meal counts by site (attendance center) each month. Most sponsor agencies already complete this step in their point of sale software or their manual meal count method. One challenge that we foresee is at breakfast sites where many grades congregate together instead of being separated by grade. A worksheet to aid sponsors in breaking apart breakfast meal counts to site level meal counts will be posted soon on the CANS website under the iCAN section.

Please check out a new Site Base Claim Info Sheet posted on our CANS NSLP website at http://doe.sd.gov/cans/documents/iC-claimS.pdf for more information. And be sure to share this information with the person at your school that is responsible for submitting your monthly claims.

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iMATCH Training Tools

Primero Edge has created a training video, and posted it on the iMATCH dashboard. Click on ‘Dashboard’ in the top right corner of the screen. In the ‘Announcements’ box, click ‘Link to South Dakota PrimeroEdge Training Video’.



A pop-up will be displayed. Click the ‘Click Here’ link in the pop-up. In order to view the entire video, you must download the video. Click ‘Download’ in the top right corner of the screen.



Additionally, please feel free to visit our CANS-NSLP iMATCH page (http://doe.sd.gov/cans/nslp.aspx) to view iMATCH Q&A, and other resources like Starting the School Year, and Making iMATCH work for YOU. Back to Top



SD Policy on Exempt Fundraisers Recordkeeping & Survey Results


• Results of survey showed that most who responded were satisfied with the allowance of one exempt fundraiser per year per group.

• 36% of reporting SFA’s stated that there was no change to their fundraising procedures do to the policy because they were already not allowing food fundraisers.

• Two thirds of the reporting SFA’s stated that changes that were made to fundraising had a positive outcome.

• Recordkeeping of Exempt Fundraisers:
Documentation must be kept on Who and When for each exempt fundraiser. This documentation must be available for review at State Agency discretion.
Below is an example of recordkeeping for exempt fundrasiers:

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Tips to Develop a Zero Meal Balance or Negative Meal Account Policy

When a child’s meal account is at zero or has a negative balance, does your school allow the student to be served a regular meal? Do you withhold the regular meal and offer the child an “alternative meal”; like a cheese or peanut butter and jelly sandwich with milk? Does your district and food service program want to avoid media attention like the recent story in Colorado? If so, your district should establish a policy on zero or negative meal account balances.

The rules can be found in SD memo NSLP 57 at http://www.doe.sd.gov/cans/memos.aspx:
• School Food Authorities must serve lunches free or at a reduced price to all children who are determined to be eligible for such meals under 7 CFR part 245.
• If a child shows up with funds to pay for one meal, the SFA must allow that child to pay for and eat that one meal, even if there is a negative balance.
• Negative balances are not allowed to be paid from your non-profit school foodservice funds. At the end of the year any negative balances or unpaid meal charges are considered bad debt and must be recouped from somewhere outside of foodservice funds or written off as bad debt, according to your procedures. In many SFAs, this means dollars from the general fund. We’ve gathered a few best practices from school districts that manage their negative student balances well.

Make your policy official and uniformly enforced
Establish a written plan that is adopted by the school board and clearly communicated to all families in the district. Can your district add this policy to your student handbook? Should it be included in the beginning of year parent packet? Can you add the policy to your school website? What other options are available to your district that will ensure parents will review this policy?

Your school must follow the policy uniformly for all students. Sometimes a member of staff will cover for some students out of their own pocket or allow a meal to go to a student “off the books” – just this one time. If there are employees that do not consistently follow your policy or if some school personnel makes special exceptions, these situations could potentially open the district up to complaints. Make sure all staff, including your cashiers and kitchen staff understand the policy and are committed to following it.

Some school districts set up an “angel” fund for students who occasionally need a meal charge covered, but have not submitted a free or reduced price application. In some districts “angel” funds are funded by teachers, parent groups, or concerned community members or groups.

Establish the right kind of policy for your district
Some districts set zero negative balances where no student can go below a zero balance. Some districts allow a certain number of meals to go into the negative before they are cut off. And some school districts allow an indefinite number of alternate meals.

Many policies include some sort of alternative meal, like a cheese or peanut butter and jelly sandwich with milk. Other policies allow the child to take an alternate meal in the form of a milk and food from the fruit and vegetable bar. The school is not required to provide an alternative meal; however, children certainly do learn better when they are not hungry.

It is up to each district to find a system that works with your school board, funding source, and parents. Just remember that food that is not a part of a reimbursable meal is not an allowable cost from the foodservice fund, be sure that alternate meals are tracked and food costs are charged to another source of funding. Additionally, any non-reimbursable meals should not be included in that school’s monthly claim for reimbursement.

A fair warning system must be in place
Your school district does not want to hit the newspaper for throwing away a child’s meal and having the parents reporting to newspaper or television reporters about unfair practices at your school. All good policies have an advance warning system in place so both students and parents know that a cut off from meals or an alternative meal is coming well in advance of the meals being cut off. Your policy should include how, when, and how frequently you will warn students and parents of low, zero, or negative balances. Slips of paper given out at the cashier/meal counter, notes slipped into backpacks in homeroom or handed out as a part of other notes home, automatically dialed phone messages, emails, or text alerts are all common methods used by schools in SD. Bes sure to take care with your system of notification to ensure that it does not overtly identify student’s eligibility category.

Follow up on negative balances
Schools should plan to spend some time trying to collect outstanding funds. Sending letters, emails, calling parents, leaving voicemails, or sending text messages are all methods many schools use to try to get parents to pay for negative balances. Many districts have established a procedure to send negative balances to collections after a certain period of time.

It is also a best practice to document all communication attempts with the parent and over time you may find that one method works better than other methods.

Setting a low, zero, or negative policy is currently not a requirement of the school lunch program; however, it is a good strategy to develop a policy before your district faces large negative balances that go unpaid at the end of the school year. If you have questions about establishing a zero or negative meal balance policy, please email questions to DOE.SchoolLunch@state.sd.us with “zero or negative meal balance policy” in the email subject line.

Student, Parent, and Community Involvement
School food authorities (SFAs) on the National School Lunch Program and School Breakfast Program must promote activities to involve students and parents in the Program. Activities can include menu planning, enhancement of the eating environment, Program promotion, and related student-community support activities. School food authorities are encouraged to use the school food service program to teach students about good nutrition practices and to involve the school faculty and the general community in activities to enhance the Program.

Families should be informed about the availability of breakfasts at least twice per school year. Information about the School Breakfast Program must be distributed just prior to or at the beginning of the school year. In addition, schools are encouraged to send reminders regarding the availability of the School Breakfast Program multiple times throughout the school year. Sending them home in newsletters, posting promotional articles on the school website, or sending a healthy breakfast alert by email to parents are all great ideas to share the availability of your healthy school breakfast program.

And finally, SFAs should also cooperate with Summer Food Service Program sponsors to distribute materials to inform families of the availability and location of free Summer Food Service Program meals for students when school is not in session. When school lets out, millions of low-income children lose access to the school breakfasts, lunches and afterschool snacks they receive during the regular school year. The summer food programs are there to fill this gap. Together, we can work towards ensuring that no child goes hungry during the summer months.



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Upcoming USDA Webinars

USDA’s Team Nutrition and The Lunch Box is hosting three upcoming technical assistance webinars.
• The Numbers – Financial Management and Data Tracking
- Thursday, October 22, 3:00-4:00PM CT
- Click here to access the webinar

It would be suggested to access the webinar prior to the start time, in the event of potential registration. Back to Top



Professional Standards Rule

USDA recently released Memo SP 39-2015 – Questions & Answers on the Final Rule “Professional Standards and Local School Nutrition Programs Personnel as Required by the Healthy, Hunger-Free Kids Act of 2010”. This memo includes Q&As regarding the Professional Standards requirement, which may be a helpful resource for school food authorities.

Please follow the link to view:
http://www.fns.usda.gov/sites/default/files/cn/SP39-2015os.pdf

Released March 2nd brochure available at http://professionalstandards.nal.usda.gov/
• Starts July 1, 2015
• Hiring standards for Food Service Directors

Annual Training Requirements:
Who SY 15-16 SY 16-17 and beyond
SFA Directors 8 Hours 12 Hours
Managers 6 Hours 10 Hours
Staff 4 Hours 6 Hours
Part-Time/Volunteers 4 Hours 4 Hours


• For SY 15-16 any training completed in 3 months prior to July 1, 2015 will count.
• Everyone grandfathered in that is currently employed
• See above link for details

Please view the Professional Standards handout by clicking here.

Scroll down the CANS-NSLP page and check out the Professional Standards and Training Opportunities section. Information provided includes:
• Links to training opportunities
• USDA Professional Standard Regulation
• Q&A on Professional Standards Regulation
• USDA Professional Standards Learning Objectives and Learning Topics Back to Top



Updated USDA Eligibility Manual

The updated USDA Eligibility Manual has been released. You can view the manual from our CANS webpage by clicking here.

The USDA Eligibility Manual, along with the Income Eligibility Guidelines, are key resources used when determining student certification of benefits. Please save a copy of this resource, and use as needed.



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Fresh Fruit and Vegetable Program – Training Webinars

Fresh Fruit and Vegetable Program pre-recorded training webinars have been uploaded to the CANS-FFVP webpage.

Links to the webinars are below:
FFVP Program Requirements
FFVP Program Promotion
FFVP Claim Instructions – iCAN

If you have any questions, please contact Rob Ingalls at Rob.ingalls@state.sd.us or 605-773-2977

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Offer Versus Serve Guidance

Offer Versus Serve (OVS) can be tricky for some. At lunch, It is required for the 9-12 grade level, and optional for the K-8 level.

Each lunch menu must have all five components (Grain, Meat/Meat Alternate, Fruit, Vegetable, Milk) available for students to take. If younger students are not on OVS, all students must take all components. If the students are on OVS, students must still take a minimum of three of the components, two of which need to be in full quantity. The final component must be in the form of at least ½ cup fruit and/or vegetable.

Under Offer Versus Serve at Breakfast, a reimbursable meal must include at least three of the four items provided, with one of the items being in the form of at least ½ cup fruit.

The breakfast requirement for Offer Versus Serve is that the school food authority must make four items available. The four items must be in the form of at least 1 oz eq of grain, 1 cup of fruit (or vegetable), and 1 cup of milk. If a school chose to provide ½ cup juice and ½ cup traditional fruit, each of these would be considered as an item.

There is much more menu planner flexibility at breakfast. Please feel free to click the following link to view the USDA Offer Versus Serve resource: http://www.fns.usda.gov/sites/default/files/SP57-2014a.pdf

If you have any questions, please contact the CANS office (605-773-3413) (doe.schoollunch@state.sd.us), and ask to speak to a NSLP Program Specialist.

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Harvest of the Month – Grant Available

The South Dakota Department of Education, Child and Adult Nutrition Services (SD DOE CANS) in collaboration with South Dakota State University Extension (SDSU Extension) is pleased to announce the Smarter Lunchrooms sub-grant opportunity. The Smarter Lunchrooms Movement and techniques are based on the principles of utilizing environment cues to influence healthy eating behaviors. Budgets are tight and time is often in short supply and the Smarter Lunchrooms Movement recognizes these factors by providing research based and affordable solutions for lunchrooms!

The Grant Application can be accessed here.

Funds are available for Harvest of the Month mini-grants for 2015-16. Amounts vary from $125 to $500 depending on the size of your group. This past year we had 19 schools and agencies provide fruit and vegetable lessons throughout the year. Children experienced informative slide shows from the www.sdharvestofthemonth and taste testing of 8 different fruits and vegetables. Their community stores received quantities of informational consumer materials for the produce area to match their lessons. The application process is simple and we request only a brief pre- and post-survey to help gather impact. Contact karlys.wells@sdstate.edu for more information or to submit your application.

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Food Service Resources and Online Trainings

SD Team Nutrition has created an online database to help you!

All you need to do is register for the SDSU: Team Nutrition online course, just click on the following link: https://d2l.sdbor.edu/frame.asp?Pg=../d2l/tools/selfregistration/external/index.asp?ou=6605&urlLink=/.

Then follow the on-screen instructions and select SDSU Team Nutrition, to enroll into the course.

Don’t forget to save your username and password. Please only one person per User ID, do not share your user information.

Stay connected - LIKE US ON FACEBOOK: https://www.facebook.com/SouthDakotaTeamNutrition?fref=nf

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“What’s Shaking” Sodium Reduction Tools for Schools

90 percent of children in the United States consume too much sodium, which leads to heart problems later in life. That is why it is important for schools to cut down on the amount of sodium used in meals. The USDA has the new sodium requirements for National School Lunch and School Breakfast Programs posted on their website. View Healthier School Day – Tools for Schools: Reducing Sodium http://www.fns.usda.gov/healthierschoolday/tools-schools-sodium; along with other resource materials.

Stay ahead of sodium requirements, and observe helpful resources like the “What’s Shaking?” Sodium Reduction Tools from USDA by clicking the following link: http://healthymeals.nal.usda.gov/whatsshaking

The “What’s Shaking?” flyer (http://www.fns.usda.gov/sites/default/files/whatsshaking.pdf) features creative ways to boost flavor by using less sodium and other fast facts, along with a direct link to the “What’s Shaking?” USDA resource.

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Regulatory Updates

Policies that have multiple numbers mean those apply to multiple programs.

Child & Adult Care Food Program

No new policies were issued for Child & Adult Care Food Program. Current policies can be found at http://www.fns.usda.gov/cacfp/policy (CACFP memos). While CACFP09 refers to Administrative Review, which is part of National School Lunch Program, the majority of the memo regarding use of labels applies across all child nutrition programs.

School Nutrition Programs (SP memos)

Policies that apply to school operation and administration can be found at http://www.fns.usda.gov/school-meals/policy. Two new policies have been issued since the September Bulletin.

09/18/2015 SP46-2015
Review of Special Provision Options 2 and 3 Base Year

09/14/2015 SP45-2015
CEP Guidance and Updated Q&As



Summer Food Service Program

No new policies were issued for the Summer Food Service Program. Current policies can be found at– http://www.fns.usda.gov/sfsp/policy (SFSP memos)

Food Distribution

No new policies have been issues for food distribution programs since the last bulletin. Current policies can be found at:

Food Distribution policies for school nutrition programs can be found at http://www.fns.usda.gov/fdd/Policy/schcnp_policies.htm

The Emergency Food Assistance Program – http://www.fns.usda.gov/fdd/Policy/tefap_policies.htm

Commodity Supplemental Food Program – http://www.fns.usda.gov/fdd/Policy/csfp_policies.htm

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Let’s Move Blog



The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.

Recent articles include:
• 500 Communities and Counting, Impacting Nearly 80 Million Americans
• Kicking Off Athletes for Active Schools Week
• Hats Off for Active Schools!

Visit the ‘Let’s Move Blog’ here to view recent stories, and more: http://www.letsmove.gov/blog/all



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