Articles in this issue:
A Note from Sandra
I hope you have a healthy and happy 2015. According to the Steps Challenge that School Nutrition Association is holding, a lot of South Dakota food service personnel are taking and meeting or exceeding the challenge. Good for you!
The Spending Bill included a couple of changes to the programs as well as additional funding for equipment Grants. As noted in the December Bulletin, you should continue operating as you have until you get word from our office that rules have changed. With Congress back in session, we will all be watching for any further revisions.
Child & Adult Care Food Program meal patterns were released January 2015. We will provide additional information as we have time to review and absorb them. Remember, these are proposed
– be sure to review and comment on them. Anyone can comment on regulations – the comments are not just restricted to the participating in CACFP. There will be a time to submit comments that will be reviewed and considered. The next step would likely be final or interim final regulations. The changes to CACFP are not effective yet, but we will want to watch them carefully and study them. School foodservice personnel may have comments to offer, also, given the experience with changes to the lunch and breakfast programs. The proposed regulations can be found at http://www.fns.usda.gov/cacfp/federal-register-documents
The computer systems (iCAN and iMATCH) continue to roll out.
iMATCH should have a patch released in January to resolve some of the issues.
iCAN for NSLP/SBP will be putting applications on line in January provided the latest bugs are resolved. School Food Authorities will be contacted in groups to add their applications to the system. Summer food programs (SSO and SFSP) will complete their application process through iCAN.
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New Look DOE Webpage
As you may have already noticed, SD Department of Education has revamped and updated the webpage. This not only goes for Child & Adult Nutrition Services, but also includes all offices within SD DOE. If you have previously bookmarked pages, these links should continue to work, even with the new layout.
For ease of access, consider using the A-Z Index, an alphabetical list based on topical information. You will be able to find links to key topic areas, for all thing SD DOE.
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Check in With CANS
Conference Call with CANS is a scheduled monthly conference open to all agencies on the National School Lunch Program and School Breakfast Program. These calls have an open forum where participants can ask any program related questions. At the beginning of each call, a Program Specialist will plan a brief discussion of hot topics.
The scheduled call is set for Thursday, January 22, 2014 at 2:30 pm CT / 1:30 pm MT.
To join the conference call, dial 1-866-410-8397 and enter code: 7532909724. If you have trouble joining the conference call, or have additional questions call the CANS office at 605-773-3413. Feel free to send in questions ahead of the call to DOE.SchoolLunch@state.sd.us
please reference “Conference call question” in the subject line.
Transcripts of the topics or questions discussed will be posted sometime after the call to the CANS website main page, http://doe.sd.gov/cans/index.aspx
, under Documents, Conference Calls.
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Administrative Review: Smart Snacks
During the Administrative Review the State Agency will be checking for compliance with the Smart Snacks regulations.
Compliance with Smart Snacks will be evaluated by:
• Checking to make sure that all foods and beverages sold on the school campus during the school day meet regulatory requirements including:
- A la carte items sold during meals
- Foods/beverages sold in vending machines, school stores, and any other venue
- SD Policy on exempt fundraising documentation
• Interviewing school district staff and school food service staff to understand how, when and where food and beverage sales are happening including:
- exempt fundraisers
- school stores
- snack bars
- coffee bars
- vending machines
- any other food or beverage points of sale available to students during the school day
• Reviewing nutrition documentation for all foods and beverages items sold in schools to ensure that Smart Snacks requirements are met.
- Nutrition documentation from each point of sale, including entities outside the school food service. Please refer to the article on Smart Snacks Recordkeeping in the September 2014 Nutrition Bulletin
for documentation that you should have on file.
Examples of Documentation:
• Alliance for a Healthier Generation Smart Snacks Calculator print outs
• product specifications
• purchase orders
• other documentation
While on-site during the Administrative Review the Program Specialist must observe all locations where students are able to purchase foods and beverages to ensure that:
• The nutrition documentation provided for review is consistent with the foods and beverages offered to students for sale, including foods sold a la carte during meal services;
• School food service staff and school administrators are familiar with requirements; and
• Leftover NSLP/SBP entrees (exempt from standards) are only sold to students the same day, or the day after, initially offered in the NSLP/SBP.
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Administrative Review Help
Need a little more guidance on your Administrative Review?
Check out our NLSP website at http://doe.sd.gov/cans/nslp.aspx
for the Summary and Self Evaluation Checklist
. This document can be found on the bottom right hand side under Administrative Review items. The checklist provides further explanation of item descriptions and helps you organize and prepare for the Administrative Review.
Following the checklist step by step will help reassure that all the items needed to complete the review are available and accurate.
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On-Site Monitoring Requirement
Every school year, each school food authority with more than one serving site must perform no less than one on-site review of the lunch counting and claiming system employed by each serving site. The on-site review must take place prior to February 1st of each school year. Further, if the review discloses problems with a school’s meal counting or claiming procedures, the school food authority must ensure the school implements corrective action, and complete a follow-up review within 45 days of the initial review.
Please review CANS-NSLP Memo 52.1 for further details, and the on-site monitoring worksheets.
Please contact the CANS office at DOE.SchoolLunch@state.sd.us
, or call at 605-773-3413 with any questions.
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What’s Cooking? USDA Mixing Bowl
Are you looking for a recipe that has already been standardized? Look no further! The What’s Cooking? USDA Mixing Bowl is your one stop shop for over 400 standardized recipes!
Go to: http://www.whatscooking.fns.usda.gov/
Click on: Recipes
Select: Large Quantities
Refine your Search: Yes, this recipe has been standardized by USDA
On the main page you can create and print your own cookbook. Every recipe that you find and want to try simply click + add it to your cookbook to save it for future use.
Also, remember that as long as you follow the standardized recipe the component crediting is located under the serving information. Don’t forget to write the recipe number on your production records!
More regarding the USDA Mixing Bowl Resource, as it pertains to CACFP can be found below!
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Building for the Future with the CACFP
Mealtime Memos for Child Care
The December 2014 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.
Time Saving Tips for the Child Care Kitchen
Time management is important in all aspects of food preparation. Whether serving 10, 45, or 225 young children, learning how to manage your time wisely will help you prepare healthy meals and serve them in a timely fashion. Use the tips in this month's Mealtime Memo to help manage and save time when preparing meals in child care settings.
In this issue:
• Tip #1: Start with a clean and organized kitchen.
• Tip #2: Use your menu to determine which recipes are being prepared.
• Tip #3: Prepare fruits and vegetables ahead of time while controlling for food quality and safety.
• Tip #4: Prepare recipes in large batches.
• Nutrition Tip: Healthy holiday substitutions
• Vegetable of the Month: Brussels sprouts
• Nutrition Fact: Whole grains
Resource Available from USDA
What’s Cooking? USDA Mixing Bowl!
This new interactive tool is designed to help consumers, school nutrition professionals, child care centers, and community leaders find nutritious and budget-friendly recipes. The website includes household recipes scaled for families as well as quantity recipes for schools and child care centers. More than 400 of the large quantity recipes have been standardized by USDA and include information on how the recipe contributes toward the updated meal pattern requirements for school food service.
What’s Cooking? USDA Mixing Bowl was developed in collaboration with the Center for Nutrition Policy and Promotion
(CNPP) and the Food and Nutrition Service
(FNS) program areas and was initiated to create user-friendly and streamlined access to USDA recipes; and to meet the specific needs of nutrition assistance program participants and educators. This site fills a unique niche in the marketplace, featuring comprehensive search and sort capabilities; and is available in both English and Spanish.
What’s Cooking? USDA Mixing Bowl includes:
• Advanced search filter options by specific USDA programs, course, cooking equipment and cuisine
• “Themed” nutrition focus searching in areas specific to food groups and nutrients
• Nutrition information for many recipes, including detailed nutrient and MyPlate food group amounts
• Access to the USDA Foods Fact Sheets
and corresponding recipes
• Quantity recipes
for USDA programs or to feed larger crowds
• The ability to share recipes on social media (Facebook, Twitter, etc.) and provide star ratings, comments, or tips for other users
• Option to select recipes to create a personal cookbook to print or download
Visit the site today at http://www.whatscooking.fns.usda.gov/
! Get started with the helpful Holiday Harvest of Recipes
featured on the homepage.
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Twice Annual Health Inspections
Are all of your food preparation and feeding sites receiving two health inspections per year?
Schools/agencies that serve meals under the National School Lunch Program (NSLP) and School Breakfast Program (SBP) are required to maintain proper sanitation and health standards in conformance with all applicable State and local laws and regulations. In addition, schools are required to obtain two school food safety inspections per school year, which are to be conducted by a State or local governmental agency responsible for food safety inspections (7 CFR 210.13 and 7 CFR 220.7). This also requires schools to post the latest inspection report in a visible location and to make it available to the public upon request.
CANS works with all state and local health inspectors annually to request health inspections for our program schools and agencies, however, we are not aware if those health inspections occur unless a copy of the health inspection is sent to the CANS office. Specifically for Indian Health Services, IHS will send a breakdown of when inspections occur, however, it is the school’s responsibility to forward a copy of the inspection on to the CANS office. This can be in the form of email, fax, or postal mail.
If your school does not receive two inspections, it is the school’s responsibility to make a written request to your state or local health inspection agency to request a health inspection be completed. Keep that written request on file with your old health inspection reports. During an Administrative Review, this documentation will be checked and documented. If you have not made a written request (and kept that documentation) and do not have two health inspections completed each school year, your school is in violation of this program rule. Written requests can be sent by mail, email, or fax.
If you have questions about this requirement or any other NSLP or SBP requirement please send an email to firstname.lastname@example.org
or call the CANS office at (605) 773-3413.
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USDA Foods for Schools Webinar Series
Looking for new ideas when using USDA foods? Struggling to incorporate healthy foods in your menus? USDA shared a webinar series entitled USDA Foods for Schools. The series was aimed at providing information for schools related to healthy and versatile menus and successful standardized recipes using USDA foods. Specific topics included: Creating Healthy Menus Using USDA Foods, Versatility and Value: Making Sense (and Cents) of Your USDA Foods, Anatomy of a Standardized Recipe: Finding and Creating School Recipes for Success with USDA Foods and K-12 Cooking with USDA Foods. You can view the webinars on the USDA Food and Nutrition Service YouTube channel
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Summer Food 2015
The South Dakota Department of Education, Child and Adult Nutrition Services Summer Feeding website is still being updated with the 2015 Training registration form; a new application process on iCAN and will not be complete until February 1, 2015. Please do not download outdated forms. These dates are subject to change, but are set as follows right now:
- Watch for mailing from Child and Adult Nutrition Services reminder to check summer website http://doe.sd.gov/cans/sfsp.aspx
for training registrations and instructions.
February 20, 2015
– Deadline to register for all returning and new or potential sponsor for Summer Food Service Program and NSLP Seamless Summer trainings.
Monday, March 2, 2015
- iCAN SFSP Training webinar (2-5 CT/1-4 MT) is for any new or returning sponsor learning about the new online iCAN application process.
Wednesday, March 4, 2015
- Prior Successful Sponsor of SFSP Administrative webinar is for the authorized representative, monitor, and the people completing the application (2-5 CT/1-4 MT).
Tuesday, March 10, 2015
- New or Potential Sponsor - Administrative Training workshop and online iCAN application assistance all day Pierre, SD with snow date of March 24, 2015.
Thursday, March 19, 2015
- NSLP Seamless Summer Option Training webinar (2-5 CT/1-4 MT) including the new online application process using iCAN.
Thursday, April 9, 2015
– iCAN application submitted for summer program.
Wednesday, April 29, 2015
- SFSP Operational Training workshop is all day in Pierre for foodservice workers.
Please contact Julie McCord 773-3110 with any summer program questions.
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USDA Helps Schools Make Lunchrooms "Smarter"
The United States Department of Agriculture (USDA) recently awarded Team Nutrition grants
to state agencies administering the National School Lunch and Child and Adult Care Food Programs. Child and Adult Nutrition Services in the South Dakota Department of Education is one of the 14 recipients.
The grants are designed to help states expand and enhance training programs that help schools encourage kids to make healthy choices. Several states will use the grants to increase the number of schools implementing Smarter Lunchroom
strategies, which are methods for encouraging kids to choose healthy foods that were developed by child nutrition experts.
In addition, USDA is re-launching the HealthierUS School Challenge: Smarter Lunchrooms
(HUSSC: SL), a voluntary program which provides financial awards to schools that choose to take steps to encourage kids to make healthy choices and be more physically active. Schools earning HUSSC: SL designation receives a financial award, ranging from $500 to $2,000, based on the level of achievement. See South Dakota award winners
for HealthierUS School Challenge: Smarter Lunchroom application materials.
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Growing Roots in Farm to School Webinar Series
Starting in January 2015 the USDA is hosting a Webinar series “Growing Roots in Farm to School”. The USDA Farm to School staff and guest speakers will be walking through and answering questions on how to start or expand your farm to school program. They will help build your skills and develop strategies for bringing in more local foods to your lunchroom.
Topics and Dates/Times in Central.
1. Farm to School Planning and Building a Team, January 15, 1:00 p.m.
2. Setting Goals and Establishing an Evaluation Baseline, January 28, 1:00 p.m.
3. Finding and Buying Local Foods, February 5, 1:00 p.m.
4. Farm to School Menu Planning, February 19, 1:00 p.m.
5. Food Safety, March 5, 1:00 p.m.
6. Promoting Your Farm to School Program, March 19, 1:00 p.m.
7. School Gardening, April 2, 1:00 p.m.
8. Curriculum Integration, April 16, 1:00 p.m.
9. Program Sustainability, April 30, 1:00 p.m.
10. Evaluating Your Program, May 13, 1:00 p.m.
11. Tying it All Together and Digging In, May 28, 1:00 p.m.
You also can earn SNA Continuing Education Units for each webinar attended.
To sign up for the USDA Webinar Series visit: http://www.fns.usda.gov/farmtoschool/videos-and-webinars
To download the Farm to School toolkit visit: http://www.fns.usda.gov/farmtoschool/census#/toolkit
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“Make the Grade with School Breakfast”
Are you creative? Are you competitive? Do you like winning?
National School Breakfast Week is March 2-6, 2015. Make it a memorable one.
The School Nutrition Association (SNA) has provided tools and resources for you to have a celebration week to promote your school breakfast program.
They have done all the work, all you have to do is visit their website and click on the resources available.
• More than 10 pages of ideas and resources
• Artwork and logos
• Certificate of Appreciation for staff participation
• Sample menus that meet the meal pattern requirements
• Activity sheets for students to wake up their brains
• Downloadable brochures just a click away
• Marketing and PR tools to promote your program
Your students have a chance to enter an art contest. Three national winners will receive special prize packs and their drawings will be published on the SNA website! Entries are due March 31, 2015.
Share your plans for National School Breakfast Week and you will be entered in to a Sweepstakes where you have a chance to win “Make the Grade with School Breakfast” stickers for your school.
At the end of January and February, SNA will randomly pick 15 winners (30 total) to receive stickers for your school. Deadline for feedback is Friday, February 28, 2015.
for everything you need to have a fantastic and fun School Breakfast Week!
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$1 Million Available through the Champions for Healthy Kids Grants!
The Academy of Nutrition and Dietetics Foundation and the General Mills Foundation promotes healthy eating and active lifestyles targeting children and families. This year, the General Mills Foundation is offering $1 million in grants, awarding fifty, $20,000 grants. “The goal of the Champions grants program is to encourage communities in the United States to partner with Registered Dietitian Nutritionists to improve the eating and physical activity patterns of youth, ages 2-18.”
to access the grant application and learn more about previously funded programs. Applications are due Friday, January 23, 2015 at 5pm CST. Please email questions to KidsEatRight@eatright.org
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Grants available to fund after-school programs
Applications for the next round of 21st Century Community Learning Center, or 21st CCLC, grants are now available
. The centers provide students with academic enrichment opportunities and activities designed to complement regular school instruction.
These are five-year grants awarded in amounts of $50,000 to $150,000 per year. Funds are often awarded to schools, but other organizations may also apply. The grants must specifically support programs offered outside of regular school hours.
The learning centers are intended to assist students from high-poverty areas and low-performing schools. Funding comes from the federal government in the form of formula grants to states. Because it is authorized under the No Child Left Behind law, programming must include an academic component and content-specific enrichment activities.
“Learning shouldn’t stop just because the school day is over. These grants help make possible high-quality, enriching programming for students in high-need areas. Families and communities benefit when students have a safe and fun place to go after school,” said Sue Burgard, who oversees the 21st CCLC grant program for the South Dakota Department of Education.
Grant applications must be submitted to the South Dakota Department of Education by Feb. 27.
The 21st CCLC team has set up two webinars for potential applicants. Webinars are scheduled for Jan. 21 and 23 and will provide guidance and the opportunity for applicants to ask questions. Webinar participants must pre-register by Jan. 16. The webinars are not required, but applicants are strongly encouraged to participate in one. The webinar schedule and registration are available online
For more information, contact Sue Burgard, South Dakota Department of Education, at (605) 773-5238 or email@example.com
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Guidance for Accepting Processed Product Documentation for Meal Pattern Requirements – Reminder
CN Labels, factsheets, and product labels provide a way for food manufacturers to communicate with school program operators about how their products may contribute to the meal pattern requirements for meals served under the Department of Agriculture’s (USDA) Child Nutrition (CN) programs.
CN Labeled Products
• Schools and other program operators are not required to offer processed products with CN Labels, but CN Labeled products provide an assurance that stated food contributions credit accurately toward CN meal pattern requirements
• Only available for items that credit toward meat/meat alternate component of meal pattern
• Program operators must keep records of original CN label from product carton
Product Formulation Statements/Other Documentation
• When purchasing a product without a CN Label, a program operator may request a signed Product Formulation Statement on manufacturers’ letterhead that demonstrates how the processed food item contributes to the meal pattern requirements
• Program operators must maintain files on nutrient information to meet requirements of program regulations
• Program operators are responsible if a menu does not fulfil meal pattern requirements; must keep records of supporting documentation
• It is the program operator’s responsibility to request and verify that the supporting documentation is accurate
Reviewing Product Formulation Statements
• Appropriate Product Formulation Statements will provide specific information about the product and demonstrate how the food credits toward the meal pattern
• When reviewing Product Formulation Statements prior to purchasing processed products, refer to: A Reviewer’s Checklist for Evaluating a Manufacturer Product Formulation Statement for Meat/Meat Alternate Products on the FNS website at http://www.fns.usda.gov/sites/default/files/reviewer_checklist.pdf
• Product Formulation Statement templates for documenting the meat/meat alternates (M/MA), grains, and fruits/vegetables components are available on the FNS website at http://www.fns.usda.gov/cnlabeling/food-manufacturersindustry
• The manufacturer must clearly identify crediting information on how each component contributes to meal pattern requirements
Food Buying Guide
• The Food Buying Guide and the Grain Bread Chart
is to be used to validate information from a Product Formulation Statement, as well as for calculating the contribution toward meal pattern requirements for food items not covered by a CN label or Product Formulation Statement
• The Food Buying Guide can be accessible here: http://www.fns.usda.gov/tn/food-buying-guide-school-meal-programs
For more information, please view USDA Memo TA 07-2010 (v.3).
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Civil Rights Training – Annual Requirement – Reminder
Civil Rights Training is posted on the CANS webpage.
Please visit the CANS homepage to view the training, or follow the appropriate links below:
- Civil Rights Training Presentation Slides
- Civil Rights Training Notes
Also, a Civil Rights Training can be found along the right side of the CANS webpage
To complete your annual training, be sure to have nutrition staff observe the training, and print the certificate at the end of the presentation. Names of nutrition staff that have observed the training should be included on the certificate.
Please contact the CANS office with any questions regarding the Civil Rights Training at DOE.SchoolLunch@state.sd.us
, or call at 605-773-3413.
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Policies that have multiple numbers means those apply to multiple programs.
Child & Adult Care Food Program
No new policies have been issued for Child & Adult Care Food Program. Current policies can be found at http://www.fns.usda.gov/cacfp/policy
The proposed meal pattern regulations have been released and can be found at http://www.fns.usda.gov/cacfp/federal-register-documents
School Nutrition Programs (SP memos)
Policies that apply to school operation and administration can be found at http://www.fns.usda.gov/school-meals/policy
Paid Lunch Equity: School Year 2015-16 Calculations and Tool
Summer Food Service Program
No new policies have been issued for Summer Food Service Program. Current policies can be found at– http://www.fns.usda.gov/sfsp/policy
Food Distribution for School Programs
No new policies have been issues for the other child nutrition and food distribution programs since the last bulletin. Policies can be found at
Food Distribution for School Programs - http://www.fns.usda.gov/fdd/Policy/schcnp_policies.htm
As a reminder, comments on the food distribution program are due January 20. The proposed regulations can be found at http://www.fns.usda.gov/fdd/federal-register-documents
. They no longer appear at the time of this article.
11/21/2014 7 CFR Part 250
Distribution and Control of Donated Foods Proposed Rule - Side-by-Side of Current and Proposed Provisions
A link that provides a side-by-side comparison of the proposal and current regulations is http://www.fns.usda.gov/sites/default/files/fdd/Side_by_Side_Donated_Foods_Proposed_Rule.pdf
Another request for comments deals with Agency Information Collection Activities: Proposed Collection; Comment Request-USDA Foods in Schools Cost Dynamics. Comments are due on or before March 2, 2015.
Agency Information Collection Activities: Proposed Collection; Comment Request-USDA Foods in Schools Cost Dynamics
Comments Due 03/02/2015
The Emergency Food Assistance Program – http://www.fns.usda.gov/fdd/Policy/tefap_policies.htm
Commodity Supplemental Food Program – http://www.fns.usda.gov/fdd/Policy/csfp_policies.htm
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Let’s Move Blog
The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.
Recent articles include:
• Five Tips for a Healthy Start to your New Year
• The Year In Review: Our 5 Favorite Let’s Move! Moments of 2014
• You’re Never Too Old to Play With Your Food
Visit the ‘Let’s Move Blog’ here to view recent stories, and more: http://www.letsmove.gov/blog/all
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Check out the useful links below to keep updated on healthy practices in your child nutrition programs.
Child & Adult Nutrition Services
– check this site out for the most up-to-date information on program requirements
School Nutrition Association of SD (SNASD)
Keep abreast of what is happening in the State Association by visiting the SNASD website and newsletter
Fuel Up to Play 60
– Check out this website for resources on healthy eating and physical activity ideas promoting school wellness along with opportunities for obtaining monies for your program. Several contests starting now.
- check out this website for information on living healthy
Working on Wellness Newsletter
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