Articles in this issue:




A Note from Sandra

Applications for School Nutrition Programs and Child & Adult Care Food Program are in process and nearing final approval. If you make changes during the year and it is not approved in a few days, do reach out to the office. It is possible the person responsible is on travel and someone else can look at it. Please be patient as this is a busy and time-consuming process.

This month was a celebration for National School Lunch Week. Thank you for all you do to provide healthy meals for children in the schools.

Many folks have taken advantage of the Procurement classes and the Financial Management class. These classes are also available on the Institute of Child Nutrition website at no charge. It is important for procurement that you assess where you are at and begin to make changes if needed. It will not happen overnight, but at least start! You will recall the quote by Lao Tzu: “The journey of a thousand miles begins with a single step.” I think some folks have not given themselves credit for things they are already doing, so do document those pieces, too! Additional information on procurement will also be available at the School Nutrition Association of South Dakota (SNA SD) Industry Conference.

Classes for new managers are coming up Oct 21-22 and 24-25 as noted in the Bulletin last month and this month.

Child & Adult Care Food Program folks have the new meal patterns and are planning modifications to their menus, as needed. The changes are more manageable this time around, though again, it takes that first step to look at what you are doing and what you need to do to come into compliance.

Having a DUNS number and registering it in SAM on an annual basis is also a new step for many agencies. It applies across the board to all entities receiving federal funds, not just to the child nutrition and food distribution programs from USDA.

We appreciate all you are doing to make sure what you do meets requirements and document all the steps taken for that in all areas.



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Save the Date: Procurement: Preparing Specifications - November 9, 2016

Two Sessions: 8:00 am – noon and 1:00 pm – 5:00 pm CT
Pierre Senior Center, 401 West Pleasant Drive, Pierre SD

You know about the procurement rules and are wondering where to start. This workshop will help attendees practice writing effective specifications. Well-developed product specifications are needed for all forms of proper procurement, even in informal procurement.

Who should attend: Any school staff responsible for the procurement process should plan on attending this workshop. Space is limited due to training venue limitations and, if needed, preference will be given to individuals who attended prior procurement training. There is no registration fee for this workshop. Participants should bring along a copy of their velocity report/list of inventory purchased.

Two workshop sessions available. The same material will be covered in both sessions. Session 1: 8:00 am – noon CT
Session 2: 1:00 pm – 5:00 pm CT

Workshop agenda:

Click Here to register by October 20, 2016. Please email Courtney Martin at courtney.martin@state.sd.us if you cannot register using Survey Monkey and will send a paper registration form. All registered participants will receive a registration confirmation.





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New Manager Training


Available Dates and Locations: Oct 21-22 – Pierre OR Oct 24-25 – Pierre

Target Audience: New food service directors, managers, employees seeking refresher course on program requirements

Training Topics: Meal pattern requirements, food crediting, standardizing recipes, whole grain resources, vegetable subgroups, general program training

Registration: Please call the CANS office at (605) 773-3413.
CANS will send a confirmation of class registration and additional information about class details once registration closes.

Please contact CANS at 605-773-3413 with any registration issues.



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Verification Reporting Webinar – October 25, 9:30 AM Central

CANS is preparing to host webinars specific to how to conduct and report results of verification activities. We will work through the Verification process and the Verification Collection Report, also known as the 742 form in two separate webinars.

The Verification Process webinar is scheduled for September 28 at 9:30am Central. The Verification Reporting webinar is scheduled for October 25 at 9:30am Central.

The Verification Report is open in iCAN and the deadline to complete the Verification Repot is November 15, 2016.

Remember-you can begin verification activities once the application approval process for the current school year begins and there are approved applications on file. Please refer to the SY16-17 Eligibility Manual for more information or contact the CANS office. The sooner the process starts, the easier it is to meet the November 15 deadline!

Please contact the CANS office at DOE.SchoolLunch@state.sd.us, or call at 605-773-3413 with any questions.



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iMATCH Tips – Exporting a file for Point of Service Upload

When exporting your direct certification list from iMATCH for a point of service system upload, please consider the steps and information below. If a student’s ID number has a zero as the 1st digit, this zero will most likely not be displayed in an Excel export.

After exporting your student list to Excel, follow the steps below to add the front zero to all IDs.
1. Highlight the column which contains the student ID
2. Right click, select Format Cells
3. Select Custom from the Number tab
4. Type ‘0########’ (lead zero, followed by eight #’s), and click OK

exporting screen shot, same as above


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Colony Eligibility Reminder

Some school districts in South Dakota recognize a Hutterite Colony as a site within the district. It is important to remember that program participants at the colony must apply for meal benefits in order to receive meal benefits. USDA Memo SP 95-04 summarizes needed information:

The total net income of the colony must be divided by the number of all people within the colony as a whole, to determine a per capita share of the community’s net proceeds
Please note – if income is a loss, they could then be considered as zero income

Determining officials would most likely need to work with the financial person associated with the colony in order to determine their total income. The total number of people within the colony would need to be known – this would include anyone within the colony – not just those that are connected to school meals.



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Direct Certification – Extension of Benefits Reminder


Schools are required to extend benefits from students that are directly certified with SNAP, TANF, or FDPIR to other students that are part of the same household/economic unit.

Students with benefits from SNAP and TANF are found in the iMATCH system.

Schools cannot extend direct certification benefits of students that are considered as Other Source Categorically Eligible (homeless, migrant, runaway, Headstart, or foster).

Please feel free to contact the CANS office with additional questions.



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2016 Why Do Summer Feeding in South Dakota?


The Summer Wrap Up call and post session surveys have concluded. We have five summer contacts willing to mentor a new sponsor in 2017. The sponsors completing the surveys also shared highlights and I am not able to share all of them but appreciate the following success stories and ideas that enhance the summer feeding programs and why we do them:

Next month I hope to share any USDA policy memorandums for Summer Food Service Program SFSP that will impact the summer of 2017. The new census data for 2017 has recently been released and we can determine your eligibility. The procurement trainings being offered are highly encouraged since the compliance monitoring of all Child Nutrition Programs includes sections on the purchasing of services and supplies associated to any meal service.

Any school or agency interested in starting a summer food service program contact julie.mccord@state.sd.us.



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Administrative Review Training – Recordings Posted

Recording webinars have been posted to the CANS-NSLP page. These recordings will provide assistance when filling out the Offsite Tool for the School Nutrition Program Administrative Review.

Offsite 100 – Certification and Benefit Issuance
Offsite 200 – Verification
Offsite 300 – Meal Counting and Claiming
Offsite 700 – Resource Management
Offsite 800 – Civil Rights
Offsite 900 – Onsite Monitoring
Offsite 1000 – Wellness Policy
Offsite 1100 – Smart Snacks
Offsite 1200 – Professional Standards
Offsite 1600 – SBP SFSP Outreach
Offsite 2100 – Special Provision Options



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Local Wellness Policy – Webpage updates

The Local Wellness Policy section of the CANS-NSLP webpage has been updated to reflect changes and updates with the release of the Local Wellness Policy Final Rule.

Added and updated documents on the webpage include:

Use these resources to strength your Wellness Policy and maintain compliance.

Feel free to contact the CANS office with any questions – 605-773-3413; DOE.SchoolLunch@state.sd.us



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CACFP logo

Building for the Future with the CACFP

The 2016-2017 iCAN applications are now open!

All renewal applications should be submitted no later than October 21, 2016.

As most of you know, each agency must annually complete the online renewal application in the iCAN system. Please log into the iCAN site soon (if you haven’t already) to complete the renewal application. The claims for October 2016 (and forward) cannot be paid until the renewal application is approved.

Before you submit the packet, make sure to review each piece of the application (including each site application – link to those is at the bottom, just above the buttons)! Once you have reviewed each piece and the Submit for Approval button is red, you need to submit the packet for review/approval. After submitting the packet, the individual listed as the Authorized Representative needs to watch their email for notices of the packet being returned or being approved. When a packet is returned, it needs your attention!

The claims for 2016-17 will not show up until the application packet is approved. It is in your best interest to get the renewal application completed in a timely manner. If everyone waits until the last minute, we cannot guarantee that the packet will be approved before November 10 (when October claims are due). On that note, we have recorded a webinar that can be found at http://www.doe.sd.gov/cans/cacfp.aspx under the application section of the website. We hope that this webinar will be useful to those who are completing the packet as the webinar walks you through the process and we point out the most common errors that we find on the renewal applications.

On another note, remember to click “Year” in the upper right corner of the iCAN screen if you need to access the 2015-2016 applications and/or claims. You will need to do this in order to get to the September 2016 claim.

Mealtime Memos for Child Care

The September 2016 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

Please Help! Help-Desk Team at Your Call

Have you ever had a nutrition-related question about the Child and Adult Care Food Program (CACFP) but didn’t know who to ask? Maybe you had a question but were embarrassed to ask your colleagues or someone at the state agency office? Look no further, this memo will provide an overview of how the Institute of Child Nutrition (ICN)’s Help-Desk Team can help.

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TEFAP – New State and Federal Requirements

The 2017 TEFAP agreement has new regulations and requirements. In summary new this year,

If you have decided not to renew or continue with TEFAP – complete page 12 of the agreement, TEFAP Information Sheet FY 2017 checking No and send to CANS giving 30 day notice. The notice will initiate the process and please send in the current inventory on hand of USDA Foods.

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iMATCH Certification Security Statement of Confidentiality

Prior to logging in, you will now be asked to observe a security statement. Due to the highly sensitive data available in the system, it is essential that all users understand the importance of limiting users to the system, and keeping information secure and confidential.

The iMATCH Security Statement can also be found on the CANS-NSLP iMATCH section of the website, by clicking here.

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Farm to School – Grants available

The USDA is now accepting applications for the USDA Farm to School Grant Program! Eligible schools (and other organizations) may apply for up to $100,000 to plan, implement or support farm to school projects.

For more information, visit: http://www.fns.usda.gov/fy17-farm-school-grant

The deadline for applications is December 8, 2017, but early submissions are encouraged! Questions? Contact Andrea Northup, our Farm to School Regional Lead at 303-884-4417 or andrea.northup@fns.usda.gov.

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October is National Farm to School month!!

If you’re interested in learning more about Farm to School and how you can enhance your school nutrition program with locally grown ingredients sign up for USDA’s E-letter called “The Dirt” at http://www.fns.usda.gov/farmtoschool/farm-school. This month features “My Plate, My State”. It’s a fun, interactive map showing locally grown items from every state, with great resources on incorporating local flavors and foods into your menu.

Take the #F2SCrunch Challenge and celebrate National Farm to School month! Upload your favorite picture of you and your friends munching on some apples and hashtag #F2SMonth or #F2SCrunch.

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Action for Healthy Kids webinar series for School Year 2016-2017

If you’re interested in learning more about Farm to School and how you can enhance your school nutrition program with locallyOne of our partner organizations in the Child Nutrition Programs, Action for Healthy Kids, recently released their fall and winter webinars schedule for the upcoming school year. These webinars will cover a wide range of topics to improve the health and wellness of your school: improving your local Wellness Policy, ideas for Smart Snacks in schools, breakfast in the classroom, messaging to parents, and more!

You can register for one or all of the following webinars by going to this website: http://www.actionforhealthykids.org/events/webinars and selecting the webinars you wish to attend. Please note, these webinars are not hosted by CANS.

School Breakfast: Breakfast in the Classroom, Beyond Elementary Schools
Tuesday, October 25, 3 - 4 p.m. (CT)
Join us to learn more on how to successfully incorporate breakfast in the classroom models in secondary schools. Hear the pros and cons of this successful model and strategies for success.

Getting Started on School Wellness: What Parents Need to Know
Thursday, October 27, 1 - 2 p.m. (CT)
What's the best approach for accomplishing your school wellness goals? Who's who at your school, and how can teamwork help you? How can wellness policies help you achieve your goals? To become a successful advocate for healthy schools, parents need to know how to build awareness, support and momentum to make wellness a priority at their schools. Learn how to make the case for a healthier school and engage your school community to support your efforts.

Going for the Gold in School Wellness: How to Apply for the HealthierUS School
Challenge: Smarter Lunchrooms Initiative
Thursday, November 3, 3 - 4 p.m. (CT)
Does your school promote health and wellness for your students? Get recognized and receive funding for your efforts by applying for the HealthierUS School Challenge: Smarter Lunchrooms (HUSSC:SL) initiative with help from AFHK!

Wellness Wednesday: Easy Nutrition Messages
Wednesday, November 9, 3 - 3:30 p.m. (CT)
Discover quick and easy ways to share nutrition education messaging and increase awareness of healthy eating among students and parents. Both messaging and methods of distribution will be discussed.

Get Your Community Involved: Engaging Volunteers for a Healthier School
Thursday, November 17, 1 - 2 p.m. (CT)
For your school wellness program to be successful, it is vital to engage key groups of volunteers to support your action plan and be partners in your efforts. These key groups include parents and other family members, school staff, school board members, community organizations and local business owners. This webinar features strategies and practical pointers to engage families and community members as volunteers in your healthy school initiatives.

Nudge Kids to Eat Better at School: Smarter Lunchroom Strategies that Work
Wednesday, December 14, 3 - 3:30 p.m. (CT)
Do students at your school regularly select healthy options offered with school meals? If not, don't fret. We can nudge students to make healthy choices by making our lunchrooms smarter. Learn about the Smarter Lunchrooms movement and explore strategies to spruce up your school cafeteria in ways that will inspire kids to choose the healthiest options available.

Keep Moving: Comprehensive School Physical Activity
Wednesday, January 3, 2 - 3 p.m. (CT)
Join AFHK to learn about the latest trends and resources for your school Comprehensive School Physical Activity Plan (CSPAP) to keep your students moving throughout the school year. Experts recommend that kids get at least 60 minutes of moderate to vigorous physical activity every day. There are many opportunities for physical activity during the school day. Cold weather? Winter blues? Join this webinar to ensure your students have active bodies all year long.

Wellness Wednesday: Take the SuperFit School Challenge
Wednesday, January 11, 3 - 3:30 p.m. (CT)
Join Action for Healthy Kids to learn how our new SuperFit School Challenge can help your school raise funds, energize your school community and teach your students healthy physical activities and nutrition education. We'll take you through this new program that gives your kids, and your school's fundraising efforts, a healthy advantage.

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Updated Policies and Regulations

Some policies have multiple numbers. That means those apply to multiple programs. Child & Adult Care Food Program

08/05/2016 CACFP20-2016 Water Availability in the Child and Adult Care Food Program

07/29/2016 SP50 CACFP19 SFSP17-2016 2016 Edition of the Eligibility Manual for School Meals

07/20/2016 SP49 CACFP18-2016 Resources for Making Potable Water Available in Schools and Child Care Facilities

07/14/2016 CACFP17-2016 Nutrition Requirements for Fluid Milk and Fluid Milk Substitutions in the CACFP, Q&As

07/13/2016 SP48 CACFP16 SFSP16-2016 Using Federal Funds to Support FoodCorps Service Members

06/30/2016 CACFP 15-2016 Optional Best Practices to Further Improve Nutrition in the Child and Adult Care Food Program Meal Pattern

06/24/2016 SP42 CACFP14-2016 Early Implementation of the Updated CACFP Meal Pattern Requirements and the NSLP and SBP Infant and Preschool Meal Patterns

06/22/2016 SP41 CACFP13 SFSP15-2016 The Use of Share Tables in Child Nutrition Programs

06/02/2016 SP39_CACFP11_SFSP13_2016 State Agency Prior Approval Process for SFA Equipment Purchases

06/02/2016 SP40_CACFP12_SFSP14-2016 Updated Guidance: Contracting with Food Service Management

School Nutrition Programs (SP memos)

Policies that apply to school operation and administration can be found at be found at http://www.fns.usda.gov/school-meals/policy. Many new policies have been issued since the last bulletin.

09/09/2016 SP54-2016
Community Eligibility Provision: Guidance and Updated Q&As

08/10/2016 SP43-2016v2
Ensuring Access to Free and Reduced Price School Meals for Low-Income Students

08/08/2016 SP53_CACFP21_2016
Crediting Tofu and Soy Yogurt Products in the School Meal Programs and the CACFP

Summer Food Service Program
No new policies or regulations were issued for the Summer Food Service Program. Current policies can be found at http://www.fns.usda.gov/sfsp/policy.

Food Distribution
Food Distribution policies for school nutrition programs can be found at http://www.fns.usda.gov/fdd/policy, http://www.fns.usda.gov/tefap/policy, or http://www.fns.usda.gov/csfp/policy for the respective program.

Federal Notices regarding the Child Nutrition and Food Distribution Programs:

08/11/2016 Comment Request - Erroneous Payments in Child Care Centers Study (EPICCS)
Comments due by 09/12/2016

08/09/2016 Food Distribution Program: Value of Donated Foods (July 1, 2016 - June 30, 2017)

08/05/2016 CACFP: National Average Payment Rates, Day Care Home; Food Service Payment Rates, and Administrative Reimbursement Rates for Sponsoring Organizations of Day Care Homes (July 1, 2016 - June 30, 2017)

08/10/2016 Comment Request - Third Access Participation Eligibility and Certification Study Series (APEC III)
Comments due by 10/11/2016

08/05/2016 National School Lunch, Special Milk, and School Breakfast Programs, National Average Payments/Maximum Reimbursement Rates (July 1, 2016 - June 30, 2017)



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Let's Move Blog

The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.

Recent articles include:

Visit the ‘Let’s Move Blog’ here to view recent stories, and more: http://www.letsmove.gov/blog/all

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