Articles in this issue:




A Note from Sandra

Best wishes for a happy and health New Year. It has become a challenge to look for predictions for the New Year as news media winds up the old year. This information is from various websites, not any predictions from a crystal ball in my office.

What’s in your 2017?

What do we expect in the world of food and nutrition?

Neil Gaiman said it: “I hope that in this year to come, you make mistakes. Because if you are making mistakes, then you are making new things, trying new things, learning, living, pushing yourself, changing yourself, changing your world. You're doing things you've never done before, and more importantly, you're doing something”



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Check in With CANS Monthly Conference Calls Are Back!

– held over from previous month

We will be hosting our first Check in with CANS conference call in January. Check in with CANS is a monthly conference call scheduled for the second Thursday each month. January’s call is scheduled for Thursday, January 12, 2017 at 2:30 pm CT / 1:30 pm MT. This call is open to all agencies on the School Nutrition Programs. Each call will start with a report from CANS with hot topics, new guidance or program clarifications, and reminders of upcoming dates. There will also be time scheduled during each call for participants to ask questions.

Check in with CANS is scheduled on the second Thursday of each month starting at 2:30 pm CT / 1:30 pm MT. Calls are scheduled for:

To join the conference call, dial 1-866-410-8397 and enter code: 6507733610. If you have trouble joining the conference call, or have additional questions call the CANS office at 605-773-3413. Feel free to send in questions ahead of the call to DOE.SchoolLunch@state.sd.us please reference “Conference call question” in the subject line.

Shortly before the call an agenda will be posted to the CANS website main page, http://doe.sd.gov/cans/index.aspx, under Documents, Conference Calls. Shortly after the call is complete, the call minutes will replace the agenda with additional information. Please join us!





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Summer Food Programs – Newsletters, Expansion Ideas, Policy Memos and Comparing Child Nutrition Program Meal Pattern Requirements


The South Dakota Department of Education Summer Food Service Program website http://doe.sd.gov/cans/sfsp.aspx has monthly Summer Meals Newsletters for the sponsors from USDA that are a great resource. The August 2016 issue has fitness and nutrition activities that might be of interest to those working on next summer plans including the Summer Food Summer Moves released from Team Nutrition last summer. The September 2016 issue highlights Tips for Sponsor Success and the January 2017 newsletter will be added once it comes available.

The USDA summer feeding programs do not require activities, but statistics show the participation in the program stays consistent over the summer and is higher at locations that have them. Our neighboring state of Iowa shared an idea that might be of interest to you if you are looking for a way to enhance your food program during the summer. See the link https://www.youtube.com/watch?v=7sSbLeTcFkY&t=2s regarding SFSP and First Book Partnership. To learn more about the First Book see https://www.firstbook.org/about-first-book or at http://www.fbmarketplace.org/register/ select the type organization you are to see how you are eligible and information on First Book registration.

The new USDA Policy Memorandums for Summer Food Service Program that will be impacting this summer are posted at https://www.fns.usda.gov/sfsp/policy and you are welcome to review them. They will be incorporated into the 2017 Summer Food Service Program handbooks that will be released in early February 2017. This includes the USDA Policy Memorandum FD-104 Value of USDA Donated Foods for Audits (Revised) released December 2, 2016 that may be needed for the agency auditing official.

If you are exploring the option of participating in the summer food programs and are wondering how the meal patterns compare, the USDA just released the How Do They Compare? Child Nutrition Programs’ Meal Pattern Requirements in December 2016 found at http://www.azed.gov/health-nutrition/files/2016/12/compare_meal_patterns.pdf. If you have summer food program questions and have any questions including your eligibility please contact Julie McCord (605) 773-3110 or julie.mccord@state.sd.us.



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Fresh Fruit and Vegetable Program (FFVP) -- Application Request

If an elementary school from your district is interested in participating in the FFVP, please click the below link, and fill out school name and contact information. The contact person will be notified of when applications become available. Selection for the program is based on free/reduced eligibility percentage from the October Survey (October 2016 data) and FFVP application responses.

2017-18 Fresh Fruit and Vegetable Program - Application Request

The Fresh Fruit and Vegetable Program provides allocated funds to elementary schools for purchase of a fresh fruits and vegetable snack. Preference of site selection is given to high free/reduced eligibility from the most recent October Survey. The service of the FFVP must be provided during the school day, and not served in conjunction with other federal programs (cannot be served at the same time as breakfast, or lunch). Also, the service of fresh fruits and vegetables cannot be served with accompaniments (fruits and vegetables cannot be served with juice, milk, bread, etc.). FFVP dollars cannot be used to cover the cost of fruits and vegetable served at lunch or breakfast service. Additionally, the FFVP must be scheduled to be provided at least twice per week.

NOTE: All current participants will be automatically invited, once applications are available.

Please feel free to contact Rob Ingalls (rob.ingalls@state.sd.us) with any questions.



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Procurement: the Buy American Provision

Fall procurement training is completed but we are not done talking about procurement.

When using School Nutrition Program dollars, food purchases must comply with the “Buy American” rule (7 CFR Part 210.21(d)). This rule requires all School Food Authorities (SFAs) to purchase food that is grown and processed in the United States of America. “Processed” in the USA means that at least 51% of the final processed product comes from USA grown food. The purpose of this requirement is to ensure that the highest quality foods are available to our students and to support farmers and manufacturers in the USA. The Buy American rule also applies to entities that purchase on behalf of a SFA, through vended or Food Service Management Company contracts, and Hutterite colony contracts.

There are a number of ways an SFA can comply with this provision. Be sure to include a “Buy American” clause in all product specifications, bid solicitations, requests for proposals, purchase orders, and any other type of procurement documents issued. The following is an example of the language you can include: “Buy American requirement - Schools participating in the National School Lunch Program are required to purchase domestic commodities and products for school meals to the maximum extent practicable. Domestic products are those that are produced in the United States and those that are processed in the United States substantially (at least 51 percent) using agricultural commodities produced in the United States.” More examples of this language is included in many of the procurement templates posted on the CANS website in the Procurement section.

There are times when you cannot find specific products grown in the USA. Allowable exceptions to the Buy American rule are: if there is not enough quantity available in the USA, if the quality available in USA grown or processed product is not acceptable, or if the cost of USA grown and processed product is significantly higher. We encourage you to limit products that are grown and processed outside of the USA. If your SFA needs to use an allowable exception, your SFA must retain documentation on file to justify the exception each year. Some common examples of documentation for an exception: a brief note of the results your search for USA grown/processed products from your distributor website, a note from your distributor with a price comparison of USA grown versus grown outside the USA. Be sure to include any important information on this documentation like your name, the date, and who/where you searched for USA grown/processed product. Keep this documentation on file with your other school foodservice procurement documentation for three years past the current year.

This Buy American rule has a positive effect on the US economy and for small and local businesses. You can find more information about the Buy American requirements in USDA FNS memo SP24-2016 on the USDA FNS website.




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Target 2 Sodium Requirement Flexibility

On January 6, USDA released a memo discussing a new flexibility for the target 2 sodium requirements. USDA has recognized that there are some challenges in meeting the new requirement that goes into effect July 2017. One major requirement for the use of this flexibility is that the SFA MUST be meeting the Target 1 requirement during school year 2017-2018 or fiscal action may be taken during an administrative review. If your school is already on track to meet the target 2 requirement as of July 2017, keep up the good work! There are many resources available to help meet the sodium requirements such as USDA’s What’s Shaking and Let’s Move!.



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CACFP logo

Building for the Future with the CACFP

National CACFP Sponsors Association Conference

For 31 years, the National CACFP Sponsors Association has offered unparalleled training, education, and networking opportunities to the child nutrition community at their annual conference.

This year, with a grant from the National CACFP Sponsors Association, the National Child Nutrition Foundation will award thirteen (13) scholarships for community members to attend the conference. This $1,500 scholarship includes conference registration, four (4) nights lodging at the conference hotel, and up to $300.00 toward transportation costs.

Each applicant must submit an application and explain their need and desire to attend the conference. Winners are asked to visit with NCA staff and provide a summary of their experience and the value it has had at their organization and in their community.

Conference Scholarship applications for the 2017 National Conference to be held April 18-20, 2017 in San Diego, CA will be accepted through Wednesday, February 1, 2017.

CACFP Conference Scholarship Applications

Mealtime Memos for Child Care The December 2016 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

Training, Training, We all Need Training!

Regulations on staff training and professional development in child care programs vary widely from state to state. However, several national programs, including the U.S. Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP) and the Head Start Performance Standards, require ongoing training in nutrition. Therefore, this memo will feature some key sources for meeting your training needs.



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TEFAP: Updated Policy Memorandums

FD-093 - Questions and Answers about Disaster Policies and Procedures: This memorandum consolidates and clarifies select disaster/emergency policies and procedures, mainly applicable to TEFAP, CSFP and FDPIR. It replaces Policy Memorandum FD-063, Household Eligibility Determinations for Disaster Emergency Evacuees Residing with a Host Family (dated December 4, 2006), and FD-072, FDPIR Households Displaced During a Disaster (dated February 19, 2008). The policies and procedures are conveyed in a question-and-answer format. Additional information regarding Food Distribution Division disaster/emergency policies and procedures may be found on-line at http://www.fns.usda.gov/fd-disaster/food-distribution-disaster-assistance.

FD-104 – Value of USDA Foods for Audits (Revised): The purpose of this policy memorandum is to clarify the options available to State distributing agencies or recipient agencies in assigning value to USDA donated foods for audit purposes. This revision brings the memo up to date with current program regulations. The policy memorandum will be available in a searchable PDF format on the FDD website http://www.fns.usda.gov/fdd/policy in the coming days.

REMINDER: Due December 31, 2016: Procure insurance coverage on USDA Foods received and stored for defined threshold in 7 CFR Part 250.12(d). Currently defined threshold is one month average of prior fiscal year (contact Darcy Beougher for your agency monthly average).



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Lovin’ from the Oven: Serving Success by the Slice

Woonsocket recently shared a wonderful story about the positive benefits to their program after receiving an equipment grant last school year to purchase a double convection oven. Because they received the equipment grant, they were able to replace their old oven that could only cook 2 sheet pans at a time. Now they can cook up to 6 pans in the new oven!

They said they can now stagger cooking pizza and serve lunch hot from the oven. This is a huge improvement over cooking and holding using their old stove. Cooking early and holding foods in a warmer really dried some foods out. Using their new double convection oven, the quality of immediate service foods like pizza have improved so much that students that used to buy food at the local convenience store are now eating lunch and breakfast at school! The safety of the food is also positively impacted since the food is cooked and served HOT, and doesn’t sit in a hot box slowing losing temperature.

Because the ovens cook faster, they report that they can spend more time on scratch cooked foods. They have tried fresh tater wedges instead of purchasing frozen ones…they’ve even tried parsnips!

Participation for meals has also increased. In the first five months of school, Woonsocket saw almost a 7% increase of student participation at lunch and almost 10% increase at breakfast! That means more Woonsocket students are eating a healthy school meal and the school is receiving more federal reimbursement. Yahoo!

Thank you to Julie Bebout, Food Service Manager at Woonsocket School District, for sharing this amazing story with the CANS office!



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iMATCH – System Update Summary

We will soon be receiving a system update to iMATCH. The biggest changes include:

Renaming DC Matching tabs

Potential Matches tab will be streamlined and provide information in more user-friendly manner ‘Compare’ link forces user to compare the ‘criteria scorecard’ prior to manually matching a student

Matched Tab will check all 4 match methods (System, Sibling, Manual, Transfers) as the preset setting when first visiting page

For more information, and a visual of the system changes, please view the iMATCH System Update Summary.

Information provided on this update summary is fictitious, and does not reflect actual student date.



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2017 “Show Us Your Tray” Photo Contest!

– held over from previous month

USDA is having their 2nd annual “Show Us Your Tray” photo contest and South Dakota surely has some of the best! This is a chance to share the delicious and wonderful meals you serve our students using USDA foods.

Photos must contain direct delivered (brown box) USDA Foods. Photos may contain processed items or DoD Fresh items, but photos containing only processed items or DoD Fresh products will not be judged. To review which items are direct delivered, please visit the Foods Available List for School Year (SY) 16-17.

Contest Details:

Photos:

By submitting photos to this contest, you consent that they may be used by the U.S. Department of Agriculture, and/or others with the consent of USDA, for the purposes of illustration or publication in any legally authorized manner. You understand that these pictures and information will be used in educational materials, such as USDA brochures, newsletters, videos, or news releases, to help others understand how USDA programs help people. The pictures and information will not be used for any commercial, money-making purpose.

Judging Criteria:
USDA staff will determine a winner based on photo quality and creative use of USDA Foods, with an emphasis on direct delivered (brown box) USDA Foods.

Contest Timeline:
The USDA Foods school photo contest begins December 1, 2016, and ends February 15, 2017, at 11:59 p.m. EST. Please send all entries to the USDA Foods mailbox (USDAFoods@fns.usda.gov).

The winning submission(s) will be featured in the March 2017 "USDA Foods from Farm to Plate: Spotlight on Schools" e-letter!

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Action for Healthy Kids webinar series for School Year 2016-2017

One of our partner organizations in the Child Nutrition Programs, Action for Healthy Kids, recently released their fall and winter webinars schedule for the upcoming school year. These webinars will cover a wide range of topics to improve the health and wellness of your school: improving your local Wellness Policy, ideas for Smart Snacks in schools, breakfast in the classroom, messaging to parents, and more!

You can register for one or all of the following webinars by going to this website: http://www.actionforhealthykids.org/events/webinars and selecting the webinars you wish to attend. Please note, these webinars are not hosted by CANS.

Wellness Wednesday: Are you ready to take the SuperFit School Challenge?
Wednesday, January 11, 3:00 - 3:30 pm (CT)
Join Action For Healthy Kids to learn how our new SuperFit School Challenge fundraising program can help your school raise funds, energize your school community and simultaneously teach students healthy physical activities and nutrition education. Give your kids a healthy advantage with your next fundraiser.

Navigating the Action for Healthy Kids School Health Portal
Thursday, January 19, 3 - 4 pm (CT)
Designed using your feedback, you can apply for grants, form your school health team, complete a school health assessment, develop and track your action plan, plan volunteer events and much more. Let us show you around your portal.

Eat Better at School: Creating a Healthier School Food Culture
Wednesday, January 25, 12 - 1 pm (CT)
The school food culture goes way beyond the cafeteria. Children need to learn how to make healthy choices from the minute they walk in the school’s front door to the end of the day. Join this webinar to learn about policies and regulations related to the school food environment and leave with project ideas and resources for healthy fundraisers, celebrations and family events, healthy snack programs and non-food rewards.

Get Recognized as a Health Promoting School: It's Time to Apply
Tuesday, February 7, 2 - 3 pm (CT)
You've worked hard to promote health and wellness in your school or district. Now, it's time to get recognized for your efforts. Become recognized as a health promoting school by applying for the HealthierUS School Challenge: Smarter Lunchrooms initiative, a voluntary initiative run through the United States Department of Agriculture to congratulate schools excelling in school nutrition and physical activity. Join this webinar to learn more about the initiative and get tips and tricks for submitting a successful application.

Wellness Wednesday: Celebrating National Nutrition Month and School Breakfast Week
Wednesday, February 8, 3 - 3:30 pm (CT)
Get ready to celebrate National Nutrition Month and School Breakfast Week in March. Learn creative ways to celebrate National School Breakfast Week during March 6 - 10, 2017 and all through March. Hear examples from AFHK partner schools on ways to highlight healthy foods as part of your celebrations.

How to Plan the Best Every Kid Healthy Week Event
Thursday, February 16, 1 - 2 pm (CT)
Action for Healthy Kids is proud to work with schools nationwide to promote the 5th annual Every Kid Healthy Week™ – an annual focus on making schools healthier places. Every Kid Healthy Week brings attention to the childhood obesity epidemic and, more importantly, to its solutions including, sound nutrition, regular physical activity and health-promoting school programs. Action for Healthy Kids and our school partners across the country will celebrate Every Kid Healthy Week during the last week of April (April 24 - 28, 2017) and throughout the month with events that encourage students to eat better and be active every day. Join this webinar for additional information and resources to make your Every Kid Healthy Week event the best ever.

Wellness Wednesday: Engaging Volunteers through Game On Activities
Wednesday, March 8, 3 - 3:30 pm (CT)
Game On activities can be a great way to get volunteers involved in your school’s wellness plan. Join us for this month’s Wellness Wednesday webinar for tips on how to recruit and engage parents and community members in one-time and ongoing activities and learn about our resources to help build your volunteer network.

School Breakfast: Making Breakfast Part of the School Day
Tuesday, March 14, 3 - 4 pm (CT)
Learn how teachers, principals, district administrators and states have found ways to make breakfast an integral part of the school day.

Making Your Life Easier with Technology: Creating Events and Managing Volunteers in the AFHK School Portal
Tuesday, March 21, 1 - 2 pm (CT)
As Every Kid Healthy Week approaches, join us to learn more about the resources AFHK provides to help schools manage volunteer recruitment, registration and engagement for events. AFHK experts will answer your questions and provide tips and ideas on how to ensure the resources work for your school.

Wellness Wednesday: Promoting Screen-free Activities at School
Wednesday, April 12, 3 - 3:30 pm (CT)
Our kids consume an average of seven hours of screen media per day. Reducing screen time can help children be more physically active, have a healthier diet and perform better in school. Join us for April’s Wellness Wednesday Webinar to learn how to organize Screen-Free Week and promote screen-free activities all year round for students and families in your school community.

Celebrating Your Volunteers: Wrapping Up the Year with a Big "Thank You"
Tuesday, May 9, 1 - 2 pm (CT)
Join us for tips and ideas on how to recognize and thank all your awesome volunteers for their hard work this year and empower them to become even more engaged in the future.

Wellness Wednesday: Offering Healthy Snacks at School
Wednesday, May 10, 3 - 3:30 pm (CT)
Snacks can make or break a healthy diet for both adults and kids. The right snacks can supply our bodies with nutrients we wouldn’t normally eat during meals and give students the energy need to learn and focus during class. Join this webinar to learn from schools across the country on ways to successfully serve healthy snacks to students during the school day.

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Updated Policies and Regulations

Some policies have multiple numbers. That means those apply to multiple programs.

Child & Adult Care Food Program

No new policies were issued for Child & Adult Care Food Program since the last bulletin. Current policies can be found at http://www.fns.usda.gov/cacfp/policy.

School Nutrition Programs (SP memos)

Policies that apply to school operation and administration can be found at http://www.fns.usda.gov/school-meals/policy. Two new policies have been issued since the last bulletin.

01/06/2017 SP 15-2017
Flexibility for the Target 2 Sodium Requirements for School Year 2017-2018

01/03/2017 SP14 SFSP07-2017
Demonstration Project for Non-Congregate Feeding for Outdoor Summer Meal Sites Experiencing Excessive Heat with Q & As

Recent Federal Register Rules and Proposed Rules include

01/09/2017 0584-AE25
Local School Wellness Policy Implementation Under the Healthy, Hunger-Free Kids Act of 2010; Approval of Information Collection Request

01/05/2017 0584-AE38
Proposed Rule: Revisions and Clarifications in Requirements for the Processing of Donated Foods
Comments due 03/06/2017



Summer Food Service Program
Current policies can be found at http://www.fns.usda.gov/sfsp/policy. One new policies were issued for the Summer Food Service Program.

01/03/2017 SP14 SFSP07-2017
Demonstration Project for Non-Congregate Feeding for Outdoor Summer Meal Sites Experiencing Excessive Heat with Q & As
There are no new notices or proposed regulations.



Food Distribution
No new policies have been issues for food distribution programs since the last bulletin. Current policies can be found at http://www.fns.usda.gov/fdd/policy.

There is one new proposed regulation:

101/05/2017 0584-AE38
Proposed Rule: Revisions and Clarifications in Requirements for the Processing of Donated Foods
Comments due 03/06/2017

There is one notice:

12/22/2016
Nominations Open for the Vacancies on the National Advisory Council on Maternal, Infant and Fetal Nutrition



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Let's Move Blog

The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.

Recent articles include:
Visit the ‘Let’s Move Blog’ here to view recent stories, and more: http://www.letsmove.gov/blog/all

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