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- Know your NCLB reporting requirements
- School District Educational Structures




Know your NCLB reporting requirements

No Child Left Behind requires school districts to publicly report accountability and assessment results for the district and each of its schools. It also requires schools to provide individual student results to parents. These are three separate reporting requirements.

To help facilitate the distribution of these reports, the South Dakota Department of Education has created a template that may be used to report most of the required data for both the Accountability and Assessment Reports. This Excel template will be found (early August) at http://doe.sd.gov/oess/TitleI.asp#sec1111, under the document section titled NCLB Reporting Template and as a link under the Section 1111 supporting documents. It will also be located on the Accountability/AYP link on the main DOE page. If the link doesn’t work, contact your program representative for more information.

Distributing this template to parents will allow districts to meet all reporting requirements EXCEPT the display of the entire report district report card and each school’s report card where they are accessible to the public and the distribution of the individual student reports.

Report #1: Accountability Report
The Accountability Report provides the public with information about student achievement on the Dakota STEP or Dakota STEP-A. It is based on the scores of students who were continuously enrolled in a single district from Oct. 1 to the last day of the testing window. This information is provided via the state’s online 2011 Report Card (FAY Math/Reading Scores tab). Adequate yearly progress, or AYP, determinations are based on the scores of only those students who make full academic year (FAY).

Each Accountability Report must include:
(1) A comparison of student achievement at the district level and each school level with the state’s annual measurable objectives (or AMOs) in reading and math for the following student subgroups:
• all students
• ethnic groups
• students with disabilities
• students who are limited English proficient
• economically disadvantaged
• gender
• migrant students
(2) Participation rate for each of the subgroups listed above.

(3) Information about the academic indicators the district uses for AYP determinations. The indicator for high school is graduation rate, and the indicator for elementary and middle schools is attendance. Academic indicator information must be reported for each of the student subgroups listed above.

(4) AYP information, including the number and name of each school district and school identified for improvement, corrective action, or restructuring under NCLB

(5) Percentage of classes not taught by “highly qualified teachers” and disaggregated information including:
• Highest quartile of poverty schools not having classes taught by highly qualified teachers; and
• Lowest quartile of poverty schools not having classes taught by highly qualified teachers.

(6) Beginning with the 2009 Report Card, there is a new federal requirement to report the state’s National Assessment of Educational Progress, or NAEP, results. The most recently available NAEP results in grades four and eight on reading and math must be reported on district and state annual Report Cards.

Important to note: The information needed to report accountability will be available online via the State Report Card. (The link is not available at this time and will be published as soon as it is available.)

Report #2: Assessment Report
The Assessment Report reflects the achievement of all students in a district or school – not just those who completed the full academic year. The Assessment Report must include Dakota STEP and STEP-A results in reading and math. Districts are required to report their science assessment data as well.

Important to note: The information you need to complete your district Assessment Report for 2011 is now available. You can access it via the link on the state website; however, you must click on the “State Assessment Report” link rather than going into the 2011 Report Card link, which is strictly for accountability purposes.

The Assessment Report must include the percentage of students tested and student achievement at each achievement level (advanced, proficient, basic, and below basic) for the following student subgroups:
• all students
• ethnic groups
• students with disabilities
• students who are limited English proficient
• economically disadvantaged
• gender
• migrant students
Districts must also report the most recent two-year trend data in student achievement for each subject and grade.

Distribution of Accountability and Assessment Reports
Districts must distribute both Accountability and Assessment Reports via several means to ensure that the broadest number of stakeholders receive the information. This distribution must be completed at the beginning of the school year.
Districts must report all of the required data. If a subgroup is less than 10 students, the report should indicate that the subgroup is not reported.
The following forms of distribution are required for both Assessment and Accountability Reports:
• Each report must be distributed to each parent in the district. NOTE: A district that sends a district newsletter to each postal box holder fulfills this requirement by providing all the required information in the newsletter.
• Each report must be distributed to the school board.
• Each report, including the colored bar graphs showing student proficiency from the department’s Web site, must be posted at the district office, each school office, and community locations such as the post office, library or community center.
In addition, the reports may be posted on the district’s Web site, along with links to the Department of Education’s accountability and assessment Web sites. The reports may be covered in the local newspaper – either completely or in a synopsis that directs stakeholders to Web sites for further information.

Helpful hint: The South Dakota Department of Education has created a template that may be used to report most of the required data for both the Accountability and Assessment Reports. This template will be found at: http://doe.sd.gov/oess/TitleI.asp#sec1111, under the document section titled NCLB Reporting Template and as a link under the Section 1111 supporting documents. It will also be located on the Accountability/AYP link on the main DOE page.

Report #3: Individual Student Reports
Districts are required to provide individual student results on the Dakota STEP or STEP-A to parents, principals and teachers. School districts must deliver this information to these individuals within 30 calendar days of the beginning of the school term. This information is currently available through the student information system (via Infinite Campus) and also through the eMetric Web site at https://solutions1.emetric.net/sdstep/. If this link does not work, please contact the DOE for more information (For eMetric log-in information, contact Gay Pickner at the department.)

The department has a parent information piece that schools can use to help parents understand what their child’s test scores mean. You can find it at http://www.doe.sd.gov/oats/documents/DSprfctst.pdf.

Questions regarding NCLB reporting requirements can be directed to Dr. Kris Harms or your Title I program representative at the South Dakota Department of Education. Main number: (605) 773-6400





School District Educational Structures
When working with Title I, the Educational Structure (Ed Structure) of a school district is very important. With many schools in South Dakota being housed in one building, it is important for districts to remember that they still have separate school designations and, as such, each school must meet Title I requirements. This includes Schoolwide plans, Parent Involvement Policies/Compacts, and Assessment & Accountability Reporting.

For example, a district’s Ed Structure may be PreK-5, 6-8 and 9-12. In this case, even though they are housed in one building, there are still three schools as far as programs go. If the PreK-5 Elementary operates a Title I program and the 6-8 Middle School operates a Title I program, they both need their own schoolwide plans, parent involvement policies and school compacts. The District would also need a separate district parent involvement policy, distinct from the individual school’s policy.

When reporting Assessment & Accountability information to parents, districts must report each school’s information, not just the district information. Even if all schools are in one building, districts must print out the individual school report card and, if the district uses the available reporting template, a separate template for each school.

The issue of Ed Structure also affects staffing. If your district has a K-8, 9-12 Ed Structure, the teachers of the K-8 students need an elementary certification and the 9-12 teachers need their core area certification. However, if you have (or change to) a structure such as K-6, 7-8 and 9-12 or K-4, 5-8 and 9-12, your teachers will need the middle school endorsements to teach the students at the middle school/junior high levels.
Summer 2011
RULES & REGULATIONS: