Safe, Drug and Gun Free Schools Web Application
Data Submission Instructions
STEP 1: Logging into the application
PC Users – Login Instructions
-
Enter
the Login Name assigned to your district:
-
Enter the
password you chose to complete the submission last year. The
password is case sensitive, so be sure to note whether using
upper/lower case. NOTE: If you can not remember the password
you set up last year, contact Jennifer Rattling Leaf at
jennifer.rattlingleaf@state.sd.us
-
Click on
“Submit”.
-
You have
now completed the login process and are at the application main
menu. (Picture of a rocket and says Launchpad 2005 up in the
top, left hand corner.)
MAC Users – Login Instructions
-
Check
the box next to K12 Applications, click on “Submit”.
-
Enter
the Username assigned to your district.
-
Enter
the password you chose during last year’s data submission.
The password is case sensitive, so be sure to note whether
using upper/lower case. NOTE: If you can not remember the
password you set up last year, contact Jennifer Rattling
Leaf at
jennifer.rattlingleaf@state.sd.us.
-
Click on
“Login”.
-
The
Application Sets window will come up. Click on “DECA
Applications”.
You have now
completed the login process and are at the application main menu.
(Picture of a rocket and says Launchpad 2005 up in the top, left
hand corner.)
STEP 2: Instructions for printing blank worksheet forms prior to
completing the data submission
-
Choose Reports from the Launchpad
Application main menu and click on: Reports for
DE105 Safe/Drug/Gun Free
Reporting System
-
This will
bring up the Report Main Menu. At the top is a Report Group Box
with a dropdown list of report options. Click on the drop down
arrow and select DE105-Worksheet. There are 4 report
options in this report group.
-
If you need
to provide the Current Terms and Definitions to additional staff
for reporting purposes, click on Current Terms and Definitions.
Click on “Next” and the glossary of terms will be displayed.
Choose File, then Print to print out as many copies as needed.
Click on the box with the X in the upper right corner of the
screen to close the report when printing is completed.
-
To print
the next report, click on the report named District Summary
Data and click “Next”. Make sure the school year shows
“2008” in the criteria dialog box, then click “OK”. Once the
report is displayed, click on the Printer icon in the upper left
portion of the screen to print out a copy of the report. Close
the report by clicking on the X in the box at the upper right
corner of the report.
-
Click on
School Report – Incident Data and click “Next” to display
and print this report.
-
NOTE:
This report must be printed on LEGAL SIZE paper. You
will need to complete one copy of this report for EACH
of the attendance centers in your district, so be sure to
print off enough copies to complete one for each attendance
center.
-
Click on
School Report – Services to Students and click “Next” to
display and print this report. Again you will need to complete
one report for EACH of the attendance centers in your district.
Close the report by clicking on the X in the upper right corner
of the report window.
-
Close the
Report Menu by clicking on the X in the upper right corner.
This will return you to the application main menu. (Picture of
the State Capitol)
STEP 3: Instructions for encoding data into the application
-
General
Data Entry Instructions:
-
There
are 2 parts to completing this data submission (School Data
and District Data). You must complete the School Data
before you are able to access and complete the District Data
portion of the submission.
-
Click
on the “Save” button at the bottom of each screen to
save your data and move onto the next screen.
-
An
online dictionary of definitions is available, by moving
your mouse over the word you want defined.
Choose Applications from the
Launchpad Application main menu and click on:
DE105 Safe/Drug/Gun Free Reporting
System
SCHOOL DATA
-
Click on
Contact Information from the menu on the left side of the
screen. Complete the information for the point of contact
person responsible for the information submitted. Click on
“Save” at the bottom of the screen.
-
From the
menu on the left side of the screen, click on Actions, click on
School Data and finally, click on Choose School.
-
The
School Data must be completed for each attendance center
listed. Click on the attendance center button that you want
to complete.
-
School
data consists of 2 sections--Criminal/Violent Incidents and
Services to Students. Click on the attendance center name
for which you want to complete the school data.
-
Incident Data:
-
Check the box next to each type of incident that
occurred during the reporting period.
-
Enter on next screen the total number of incidents
per category. NOTE: Data should be entered
PER INCIDENT NOT PER STUDENT.
-
Enter the total number of disciplinary actions by
type per incident category.
-
Enter the total number of offenders (unduplicated
count) by type for each category.
-
Enter the total number of victims (unduplicated
count) by type for each category.
-
Services to Students:
-
Identify, if any, the types of Services/Activities
offered by the school during the reporting period.
Choose all that apply.
-
Enter the number of students (unduplicated count)
that were impacted by these services.
-
Enter the number of students (unduplicated count)
for which a truancy complaint was filed.
-
Click on “Save” at the bottom of the screen.
-
Follow the above steps to complete the data
submission for each attendance center.
-
Before checking the box to mark the attendance
center data complete, it is recommended that you
print and review each report for accuracy before
marking the attendance center complete.
-
After all
attendance center data has been completed and reviewed for
accuracy, click on the box next to the name of each attendance
center to mark it complete. You may now access the District
Data to complete that portion of the submission.
District Data
-
Click on
Actions, from the menu on the left side of the screen.
-
Click on
District Data
-
Complete
the District Summary Data and click on “Save”.
-
After
all data for the district has been completed, again, print and
review the reports for accuracy. The final step is to check
the box to mark the district complete.
You have now
completed the required reporting for the Safe, Drug and Gun Free
Schools data submission.
STEP 4: Instructions for printing completed reports
-
Choose
Reports from the Launchpad Application main menu and click on:
Reports for DE105Safe/Drug/Gun Free Reporting System.
-
This will bring up the Report
Main Menu. At the top is a Report Group Box with a dropdown
list of report options. Click on the drop down arrow and select
DE105-Report (District)
-
There are 4
report options in this report group.
-
Click on
the report you would like to view/print and click “Next”.
-
A Report
Criteria box will display, make sure the School Year shows 2006,
then click “OK”.
-
Once the
report is displayed, print the report using the printer icon at
the top of the screen. Close the report by clicking on the X in
the upper right corner of the report.
-
Follow the
same steps above to print all of the report options listed.
-
NOTE:
The incident data report must be printed on Legal
Size Paper.
To close the
application, click on the box with the X in the upper right hand
corner of the application.. |
