Articles in this issue:
A Note from Sandra
If you saw a heat wave, would you wave back?
~ Steven Wright
The wheels of technology will soon be rolling quickly in the Child & Adult Nutrition Services. We have entered into two contracts to implement the next phases of iCAN and direct certification. The two phases of iCAN are to bring school nutrition programs, child care, and summer food onto the system. Agency agreements and claims for reimbursement will be done online. It should reduce the amount of paper that is passed back and forth, increase accuracy, and speed up the annual approval process. The direct certification process will increase the frequency of matches and will eventually include more programs that directly certify students in addition to the required SNAP match. We are pleased to be moving into this process. The result will be less time on paperwork, and more time available for technical assistance and training.
In the meantime, the changes because of the Healthy Hunger-Free Kids continue. As noted previously, comments on the interim rule for Smart Snacks (competitive foods) are due in early October. Wellness policies are to be updated, and breakfast changes have been implemented. No further word has been received to date on the CACFP meal pattern changes or the training requirements for food service directors and employees.
National School Lunch Week is in October! Enjoy the celebration and promote your programs. There are some great things happening in the lunchroom – keep up the good work and let folks know what you are doing!
We were pleased to visit various sites in western SD with Deputy Under Secretary for Food and Nutrition Services Janey Thornton the week of September 23. She visited the Child & Adult Care Food Program at Youth & Family Services in Rapid City where we observed meal service and talked with program staff about CACFP, funding opportunities, and changes in the program. Ms. Thornton also had a conversation with Rapid City food service directors from the public and parochial school and a good discussion about how changes are going. Site visits were made to Cheyenne River BIE School in Eagle Butte and the Little Wound School in Kyle. In addition to Ms. Thornton, other visitors included Ms. Leslie Wheelock, Office of Tribal Relations Director, and Mountain Plains Regional Office staff including Regional Administrator Darlene Barnes, Special Nutrition Programs Division Director Darlene Sanchez, and Public Information Specialist Devin Koontz.
L to R: Julie McCord SD Dept. of Education; Sharon Oney, Youth & Family Services; Janey Thornton, USDA Deputy Under Secretary – Washington, DC; Sandra Kangas, SD Dept. of Education, Director Child & Adult Nutrition Services; Darlene Barnes, USDA Mountain Plains Regional Administrator - Denver; Leslie Wheelock, USDA Director Office of Tribal Relations – Washington, DC; Darcie Decker, Youth & Family Services; Darlene Sanchez, USDA Mountain Plains Region Special Nutrition Programs Division Director; Patty Cresalia,Youth & Family Services; and Melissa Byars, Youth & Family Services
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NSLP Food Distribution (FD)
Notices will be sent to schools via iCAN email address:
The manual you received at the iCAN training is your reference book for using iCAN. Refer to page three for your index of how to.
We will be making a change on iCAN policies
- If you have a change in Program Contact, Billing Contact or Ordering Contact for your district the change will need to be done through the CANS office staff.
- The new contact will need to have a valid email address.
- Starting September 23, 2013, these changes will need to go through either Pam or Mark.
- Email email@example.com, firstname.lastname@example.org, or email@example.com.
The webinar training for the iCAN website is available to access on the FD webpage.
- After completing the training the new person will need to complete the test also on the FD website and submit the test.
- CANS staff will review the test and verify with the district listed on the test if the applicant is a member of that district and if they should have access to food distribution information.
- CANS staff will then notify the applicant of their user name and password.
110346 – Beef Patty 90/10 2.8 oz. raw patty equals 2.0 mm/a 40 pound case.
- This was a highly requested item (1713 cases) on the survey. Enough to warrant ordering two truckloads (1900 cases) of the product.
- Schools have only been ordering an average of 100 cases per month. So far only 300 cases have been ordered.
- If schools choose to not utilize this item I will be looking to another State to move this product to, prior to expiration.
- This will result in a decrease in SD school entitlement available and an increase in the recipient State’s entitlement available.
Shipping notice: You may have noticed that your order status is showing shipped for September and October. The orders will still ship as planned. The status reporting is just showing incorrectly at this time.
Over, shortage and damaged report: The OS&D report is showing they are due November 7th. This is also incorrect they will be due within 5 days of receiving your actual delivery.
Invoicing: Your invoice will be processed the Thursday following your delivery week. Example: Delivery week Sept. 23 - 27, 2013, invoice will be posted Oct. 3, 2013. The billing contact will receive an email notice stating they can view the invoice. Please send your payment as soon as possible following your email notification.
Central Valley Meat Recall: Central Valley Meat (CVM) of Hanford, California, has had a recall of NSLP USDA Food School lunch ground beef. This does not affect South Dakota ground beef. The CVM recall was only for Arkansas, California, Montana and Texas. You will receive an email notification if this recall is expanded. Once again South Dakota does not have product from CVM.
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Electronic Claim Forms Available
Electronic claim forms for NSLP, SBP, SMP, CACFP, SFSP are all available on the CANS webpage
When you are on the site, click on the program for which you want the claim form. Scroll down to the section box which is Claim Forms for 2013-14. Click on the form, download and save to your file. The claim forms are in Excel Format and will automatically calculate.
If you need assistance feel free to contact Phyllis Tomkiewicz
at (605) 773-3456.
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October Data Survey Information
The October Data Survey instruction and report forms can be downloaded at the Child and Adult Nutrition Services National School Lunch and School Breakfast Program webpage
. Look under Documents along the right hand side for October Survey 2014. Be sure to read the instructions as there are a few changes for the 2013-14 school year. Forms will not be mailed unless a school or agency notifies CANS that they are not able to download the information.
The survey must be returned to CANS by November 8, 2013 to assure your October claim for reimbursement will be processed without any delays. Remember information MUST be broken out by elementary grades, middle school grades, and high school grades and should match the attendance centers you listed in Part 1, (F), Site Summary of your annual agreement. Be sure to read the instruction pages if you have serving sites which serve a combination of grades. No one is exempt from completing the October Data Survey.
CANS collects data each October which is a compilation of numbers for the month of October only. The information from this survey is used for many purposes and is required by federal regulation. The information is used for selecting sites to be visited during the school food authority’s review, determines site eligibility for the School Breakfast Program severe need option, Summer Food Service Program, and Daycare Home tier level. It is also used for reporting prices paid by children in our state for breakfast and lunch in the annual report to the American School Food Service Association, for data in response to questions by Congress and USDA, and reporting site eligibility to the National Center for Education Statistics for the core summary data. Several programs use the data including determination of e-rate and need for various title programs and grants.
Submit the October Data Survey to the CANS office by mail, fax (605-773-6846) or email to firstname.lastname@example.org
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October Survey Important Information
November 10 – Deadline to submit October Data Survey to CANS office by mail, fax (605-773-6846) or email to email@example.com
Survey is found on the CANS NSLP webpage
, under the “Documents” tab “October Site Survey”
Deadlines for Verification are:
October 1 – Count applications approved for reduced price and free meals. Applications that are in “carry-over” status on October 1 are not included in this count.
October 31 – Count students approved for reduced price and free meals. Students that are in “carry-over” status on October 31 are not included in this count.
November 15 – Complete all verification activities.
December 15 – Deadline to complete reporting of Verification results and submit Verification Summary Report 742SD to the CANS office by mail, fax (605-773-6846) or email to firstname.lastname@example.org
The Verification guidance memo and reporting form are currently under revision will be posted soon on the CANS NSLP webpage
either under numbered memos or under the “Documents” tab Verification Guidance Memo & Summary Report.
Live webinars scheduled for Thursday, Oct. 24 from 9:30 a.m. to 10:30 a.m. (CST) for October survey and Friday, Oct. 25, 9:30 a.m. to 11 a.m. (CST) for Verification. Details of each webinar will be emailed.
If your have questions about the October Survey or Verification call the CANS office at (605)-773-3413 and ask for assistance.
New prerecorded webinars are now available
The following school breakfast and lunch webinar have been revised and posted for you to view at your own pace. These webinars include all the latest guidance from USDA FNS.
Breakfast Meal Pattern Requirements
Lunch Meal Pattern requirements
Production Records part 1 and 2
Breakfast Offer versus Serve
Lunch Offer versus Serve
Celebrate National School Lunch week October 14 -18, 2013. The theme is “School Lunch Across the USA” for ideas and tips to make it a great celebration in your school check out the SNA website
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FFVP – Equipment Justification Forms
If your school participates in the Fresh Fruit and Vegetable Program, check out the FFVP page for documents related to the program, including the Equipment Justification and Purchase Form. Of the total allocation amount awarded to the individual site for SY2013-14, no more than 10% of the total can be used toward administrative funds, and purchasing of equipment. Equipment Justification Forms, along with a printout description of the equipment to purchase, should be submitted before the actual purchase of the equipment.
After the site has been given notification that a piece of equipment can be purchased, the site can go ahead with the purchase. Once the equipment has been received, the purchase of the equipment is to be listed on the corresponding monthly claim of reimbursement, along with the submission of an invoice.
with any other questions regarding equipment purchases and the Fresh Fruit and Vegetable Program.
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Building for the Future with the CACFP
Child and Adult Care Food Program (CACFP) Meal Pattern Clarifications
Please note that some of the meal pattern changes for the National School Lunch Program (NSLP) and School Breakfast Program (SBP) do not apply to agencies that work specifically with the Child and Adult Care Food Program. The two most common issues are:
• New guidance in the NSLP and SBP allows dried whole fruits and dried whole fruit pieces to be credited for twice the volume served (e.g. 1/8 c dried fruit = ¼ cup fruit).
• New guidance in the NSLP and SBP only allow that leafy salad greens be credited for half the volume served (e.g. ¼ leafy greens = 1/8 cup vegetable).
These two pieces do not currently apply to the Child and Adult Care Food Program. When the proposed changes to the CACFP meal pattern requirements are published we may find that these are two proposed changes. At this time, we do not have the same requirements/allowances.
The National Child Care Information and Technical Assistance Center (NCCIC) Library
The NCCIC Library collection contains over 20,000 summaries and availability information for published documents of interest to policymakers, administrators, practitioners, researchers and other members of the child care community. Links to full-text publications about child care and school-age issues are provided when available. If you go to their library search page you can search their library resources whenever you would like. Click here to access the NCCIC Library
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Breakfast Meal Pattern Changes
This is just a brief overview of the main changes for the School Breakfast Program in SY2013-14. For more information, please follow below links, or contact the CANS Office.
Most of the changes to breakfast go into effect in 2013-14. These changes include:
- Half of the grains offered during the week must be whole grain-rich
- Daily and weekly grain minimum amounts are in effect. A reminder that weekly maximums on grains is lifted for SY2013-14 for both breakfast and lunch, however the calorie ranges and saturated fat limits still apply
- Zero grams of trans fat per portion is required
- Components for breakfast include: grain, fruit/vegetable, and milk – however, meat/meat alternate food items can count toward the grain component once the daily grain minimum has been met
For a complete breakdown of the changes to the breakfast meal pattern, read the Plan for SBP Changes
For a summary of both lunch and breakfast requirements, in accordance with varying week lengths. To learn more read the Short and Long Weeks Calculations and Summary
Please feel free to contact email@example.com
with any questions on the changes to the breakfast meal pattern.
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New Breakfast Menu Certification Tool
USDA recently released an updated 5-day menu certification tool for the breakfast meal pattern. There are no changes to the lunch menu certification tool. SFAs that have not yet submitted for menu certification still have the opportunity to submit early in the school year, however, the new breakfast menu certification tool must be used, in addition to the original lunch menu certification tool.
The tools can still be found in USDA’s list of memos, under USDA Memo 34. Feel free to follow the link, and scroll down to USDA Memo 34 to check out the new tools! USDA MEMO 34
Please feel free to contact firstname.lastname@example.org
with any questions on the new breakfast menu certification tool.
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Updated Policy Memos
The following memos regarding SFA responsibilities have been placed on the USDA policy memos website since the last Nutrition Bulletin. The USDA websites are undergoing changes. If you cannot find them on the site, try a search or contact CANS office for assistance. No new policy memos have been issued for NSLP that affect program administration and operation at the local level. School Meal policy memos can be found at www.fns.usda.gov/cnd/governance/policy.htm
No new policy memos or proposed regulations have been issued for Child & Adult Care Food Program. Memos can be found at www.fns.usda.gov/cnd/care/Regs-Policy/PolicyMemoranda.htm
No new policy memos have been issued for Summer Food Service Program or Food Distribution Program.
Summer Food Service
Comments on the proposed rule for Simplified Cost Accounting and Other Actions To Reduce Paperwork in the Summer Food Service Program and National School Lunch Notice Procedures are due on or before October 10, 2013.
This rule proposes to codify the nondiscretionary simplified cost accounting and reporting procedures established in the Consolidated Appropriations Act, 2008 (Pub. L. 110–161), and make discretionary changes to the SFSP regulations to improve management of the Program and reduce paperwork requirements. Some of the proposed changes include:
National School Lunch Program – Smart Snacks interim regulation can be found at http://www.fns.usda.gov/cnd/governance/legislation/allfoods.htm
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USDA Fruit and Vegetable Consumption Study
USDA recently released a report that uses 2005 data to determine which schools already met the 2012 weekly and daily standards for fruits and vegetables, and investigates whether students who attended those schools ate more fruits and vegetables than did other students.
The study found that students in schools that offered greater quantities of fruits and vegetables consumed more of these foods. However, many students did not eat any fruits and vegetables, implying that additional methods may need to be considered in order to achieve the goal of having students meet nutritional goals of the Dietary Guidelines for Americans.
Students who were offered fruit, dark green vegetables, red/orange vegetables, or “other” vegetables in amounts that would meet a daily standard for those foods ate more of those vegetables than students who were offered amounts that did not meet daily standards. In addition, students at schools that had no a la carte options, or only healthy a la carte options had a higher intake of dark green vegetables.
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Make your day a Rainbow Day
Hosting a Rainbow Day at your school is a great way to acclimate your students to a salad bar and introduce them to the concept of eating their colors. On Rainbow Day, students are challenged with the task of creating a “rainbow” on their tray out of the fruits and vegetables offered at the salad bar. When they have finished eating their rainbow, they receive a sticker or other small reward to encourage healthy eating habits.
Students can only receive the sticker after eating everything they chose – therefore preventing unnecessary waste. After Rainbow Days students feel more confident making choices at the salad bar, learn seasonal eating as they see the offerings change on a regular basis, and generally tend to eat more of the fresh fruits and vegetables offered to them.
For more information, download the PDF: Rainbow Day Information
. Information provided from thelunchbox.org.
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Let’s Move Blog
The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.
According to the CDC, approximately one fourth of children do not drink any water on a given day.
The Partnership for a Healthier America (PHA) announced a new effort – Drink Up – to encourage everyone to drink more water, an easy choice to improve health and well-being every day. This new effort will remind people that drinking more water helps you have more energy to do more, longer and with better focus. To learn more about Drink Up, visit www.youarewhatyoudrink.org
Other Recent articles include:
• Reach Your Goals: Start with a Healthy Breakfast
• Back to School with MyPlate Kids’ Place
• Looking Back at this Summer’s Let’s Read! Let’s Move!
Visit the ‘Let’s Move Blog’
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Three Teens Challenge Young Kids to Eat Healthy
Teens from Stevens High School in Rapid City, SD promote eating healthy to elementary school students by implementing Harvest of the Month. Click here
for the full story.
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Life’s a garden; Dig It!
A Team Nutrition mini-grant partly helped fund a garden at a camp. For more information, and to view the full story, click here
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YOUR MENUS HAVE BEEN CERTIFIED!
Congratulations to the following school districts/agencies that have achieved menu certification. You are commended for your work in meeting the new meal pattern requirements!
Alcester-Hudson School District
Belle Fourche School District
Castlewood School District
Centerville School District
Hot Springs School District
Huron School District
Irene-Wakonda School District
Madison Central School District
Marion School District
Vermillion School District
Winner School District
Aberdeen School District
Bennett County School District
Bethesda Lutheran School
Chamberlain School District
Christian Center Elementary School
Corsica School District
Custer School District
Dakota Valley School District
Dell Rapids School District
East Dakota Educational Cooperative
Flandreau School District
Gayville-Volin School District
Grant-Deuel School District
Hill City School District
Kadoka Area School District
McCook Central School District
McCrossan Boys Ranch
Pierre Indian Learning Center
Sanborn Central School District
Scotland School District
Sioux Falls School District
Sioux Valley School District
Smee School District
Spearfish School District
St. Agnes School
St. Thomas Aquinas School
Viborg-Hurley School District
White Lake School District
Arlington School District
Avon School District
Beresford School District
Black Hills Works
Bon Homme School District
Canton School District
Children's Care Hospital & School
Childrens Home Society of SD
DeSmet School District
Dupree School District
Elkton School District
Eureka School District
Freeman School District
Human Service Agency-ATCO
Immaculate Conception School
Ipswich Public School District
Lead-Deadwood School District
McLaughlin School District
Meade School District
Milbank School District
Minnehaha Co. Regional Detention Center
New Underwood School District
Northwestern Area School District
Platte -Geddes School District
Rapid City Area School District
Rapid City Catholic School System
Summit School District
Watertown School District
Wolsey-Wessington School District
Yankton School District
Agar-Blunt-Onida School District
Armour School District
Baltic School District
Brandon Valley School District
Brookings School District
Colman-Egan School District
Deubrook Area School District
Deuel School District
Douglas School District
Hoven School District
James Valley Christian School
Lake Preston School District
Lyman School District
Miller Area School District
Oelrichs School District
Oglala Lakota College
Oldam-Ramona School District
Red Cloud Indian School
SD Dept.of Human Services
South Central School District(Bonesteel-Fairfax)
Stanley County School District
Tea Area School District
Timber Lake School District
Wagner Community School District
Waubay School district
Webster Area School District
Woonsocket School District
Andes Central School District
Big Stone City School District
Bowdle School District
Britton- Hecla School District
Edgemont School District
Ethan School District
Groton Area School District
Hamlin School District
Herreid School District
Howard School District
Lemmon School District
Mobridge-Pollock School District
Mount Vernon School District
Our Home Inc.
Parker School District
Pierre Public School
Plankinton School District
Porcupine Contract School
Redfield School District
SD Achieve ( Sioux Vocational Services Inc)
SD Dept of Social Services
SD Dept.of Corrections
Shannon County School District
Sisseton School District
St. Joseph Catholic School
St. Joseph Indian School
Stickney School District
Todd County School District
Tripp-Delmont School District
Waverly School District
Wilmot School District
Cheyenne River BIA Schools
Crazy Horse Day School
Elk Point-Jefferson School District
Faulkton Area School District
Kimball School District
Little Wound School System
Parkston School District
Wessington Springs School District
Bridgewater-Emery School District
Canistota School District
Clark School District
Dakota Milestones (Chamberlain ATC)
Edmunds Central School District
Lennox School District
Colome Consolidated School District
Community Connections Inc.
Enemy Swim Day School
Flandreau Indian School
Frederick Area School District
Gregory School District
Hitchcock-Tulare School District
John Paul II Elementary School
Leola School District
Live Center Inc.
Loneman School Corporation
Menno School District
Rutland School District
Southeastern Behavorial Healthcare Center
Wall School District
White River School District
Gettysburg School District
Highmore-Harrold School District
Langford Area School District
Rosholt School District
Selby Area School District
Tiospa Zina Tribal School
Volunteers of America-Dakotas
West Central School District
Willow Lake School District
Chester Area School District
Estelline School District
Sioux Falls Catholic Schools
Black Hills Special Services Co-op
Doland School District
Harrisburg School District
Iroquois School District
Montrose School District
Sacred Heart School
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Check out the useful links below to keep updated on healthy practices in your child nutrition programs. Consider bookmarking them on your computer for easier access.
Child & Adult Nutrition Services
Team Nutrition Newsletter
– check this site out for the most up-to-date information on program requirements
Guidance & Resources
Coordinated School Health
– Working partnership between the SD Departments of Education and Health to coordinate programming to improve the health and educational outcomes of young people.
News Infused e-newsletter
School Nutrition Association of SD (SNASD)
Keep abreast of what is happening in the State Association by visiting the SNASD website and newsletter
Fuel Up to Play 60
– Check out this website for resources on healthy eating and physical activity ideas promoting school wellness along with opportunities for obtaining monies for your program. Several contests starting now.
- check out this website for information on living healthy
Working on Wellness Newsletter
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