Articles in this issue:

A Note from Sandra

“Spring won't let me stay in this house any longer! I must get out and breathe the air deeply again.” ~ Gustav Mahler

The final phase moving to internet-based applications and claims occurs this spring with the opening of the Summer Food Service Program. Applications for School Nutrition Programs will also open in April. Initial applications for Fresh Fruit and Vegetable Program will be through Google Docs as we are looking at making some changes to that application. The second phase and claims will be on the iCAN system. Applications for Child & Adult Care Food Program will open in late summer.

The iMATCH system continues to be upgraded. The most recent changes will allow us to add counties for district matches and adds the probability factor. The addition of counties will be accomplished over the summer.

A couple items that program operators and administrators should pay close attention to are the new regulations/policy regarding FDA requirements for vending machines and the proposed regulation Child Nutrition Program Integrity.

As a reminder for schools, the professional standards apply to new hires for directors and managers, and for training for all. Staff will need to track their training hours and that will need to be kept on file. If staff member accrue too many hours in one year, they will carry over into the next year. The office is developing a policy on training requirements for volunteers. It will be effective July 1.

Announcements for workshops, conferences, and training sessions will come from the various programs and will be posted on the CANS website.

Our office was approved for an extended review schedule so we could close out the old reviews. We are very nearly complete with that process and have a system to close those in a more timely fashion in the future. Thank you for your patience on this process.

No word on the Child and Adult Care Food Program meal pattern changes as this is written.

Best wishes for a happy and healthy spring.

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Proposed Regulation

USDA has issued a proposed regulation regarding integrity to codify several provisions of the Healthy, Hunger-Free Kids Act of 2010 affecting the integrity of the child nutrition programs. Comments are due May 31, 2016.

To read the proposed regulation and submit comments, go to

As noted in the preamble to the regulation,

The Department is proposing to establish criteria for assessments against State agencies and program operators who jeopardize the integrity of any Child Nutrition Program; establish procedures for termination and disqualification of entities in the SFSP; modify State agency site review requirements in the CACFP; establish State liability for reimbursements incurred as a result of a State's failure to conduct timely hearings in the CACFP; establish criteria for increased State audit funding for CACFP; establish procedures to prohibit the participation of entities or individuals terminated from any of the Child Nutrition Programs; establish serious deficiency and termination procedures for unaffiliated sponsored centers in the CACFP; eliminate cost-reimbursement food service management company contracts in the NSLP; and establish procurement training requirements for State agency and school food authority staff in the NSLP. In addition, this rulemaking would make several operational changes to improve oversight of an institution's financial management and would also include several technical corrections to the regulations. The proposed rule is intended to improve the integrity of all Child Nutrition Programs.

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Is your district One in a Melon?

Now through April 15, USDA is running a contest for school districts to win a “One in a Melon” award. Parents, teachers, community stakeholders and even students can visit the Census website and nominate their favorite farm to school program to receive this award. One school district from each state with the most nominations will win. “One in a Melon” award winners will be announced before school lets out this year.

Click here to vote!

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Check-In With CANS

Check in with CANS is a monthly conference call open to all agencies on NSLP and SBP. The check in call will contain a brief discussion of hot topics, then the call will be opened up so you can ask questions. The call is scheduled for Thursday, May 5, 2016 at 2:30 pm CT / 1:30 pm MT. To join the conference call, dial 1-866-410-8397 and enter code: 8454202081.

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SY16-17 Fresh Fruit and Vegetable Program Application

The Fresh Fruit and Vegetable Program application is now available! Please complete the FFVP application by April 20, 2016.

Due to current system limitations, application questions for the Fresh Fruit and Vegetable Program will be handled outside of the iCAN system.

The Fresh Fruit and Vegetable Program is an optional program which provides allocated funds to elementary schools for purchase of a fresh fruits and vegetable snack.

Site selection is based on high free/reduced eligibility from the most recent October claim information, and other application responses.
• The service of the FFVP must be provided during the school day, and not served in conjunction with other federal programs (cannot be served at the same time as breakfast, lunch, or any other meals).
• Fresh fruits and vegetables cannot be served with accompaniments (fruits and vegetables cannot be served with juice, milk, bread, etc.).
• FFVP dollars cannot be used to cover the cost of fruits and vegetable served at lunch or breakfast service.
• Additionally, the FFVP must be scheduled to be provided at least two days per week. Schools may serve multiple times per day if the school’s budget allows.

The SY16-17 Fresh Fruit and Vegetable Program application can be accessed by clicking the following link:
• Please submit a unique entry for each applying elementary site.

If you have any questions about the FFVP, please contact Rob Ingalls ( ; 605-773-2977).

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Save the Date! Healthy School Meals Workshop – June 2016

Team Nutrition will be offering eight (two-day) Healthy School Meals workshops repeated throughout the month of June at the following SDSU Extension Regional Center locations:

• May 31-June 1 (Aberdeen)
• June 2-3 (Watertown)
• June 6-7 (Rapid City)
• June 8-9 (Lemmon)
• June 13-14 (Winner)
• June 15-16 (Pierre)
• June 20-21 (Sioux Falls)
• June 22-23 (Mitchell)

The workshop will take place from 8:30am to 3:30pm each day, and be interactive with participants engaging in menu planning, identifying ways to lower salt by using spices and herbs, following guidance materials developed by USDA & other approved resources, and creating smarter lunchrooms with quick and easy ways to increase participation and reduce food waste.

Who should attend?
Food service personnel and others, such as Registered Dietitians, who want to work with school food service personnel. Activities throughout the two days will enhance understanding of the child nutrition regulations. Funding to support travel and registration costs to attend the workshop is available for food service personnel. Workshop attendees will meet the professional standard requirements for school nutrition professionals. CEU’s will also be offered to attendees. Stay tuned for the final workshop agenda and details on how to register! Click here for the Team Nutrition website.

As a reminder, these trainings DO count toward the Professional Standards Requirement.

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Building for the Future with the CACFP

Upcoming CACFP Training Events:

The following workshop dates and locations have been set for the spring 2016 CACFP workshops.

The CACFP Basic workshops are designed for new staff that need to be trained in the basics of the CACFP. The basics class is limited to 25 participants per class. Preference will be given to new staff and new agencies if more than 25 individuals register for any one class.

The dates and locations of the CACFP Basic training are as follows:

    May 10     Rapid City     Community Bank (new location)
    June 1       Pierre             MacKay Building (formerly SD State Library)
    June 29     Sioux Falls     Sioux Falls School District

The CACFP Plus! workshops are designed for veteran staff that have a solid understanding of Program requirements. The Plus! class is limited by the size of the training rooms in each location. Please notice that we are offering two sessions of the CACFP Plus! workshops in both Rapid City and Sioux Falls. Each session will cover the same information.

The dates and locations of the CACFP Plus! training are as follows:

    May 11     Rapid City     Youth & Family Services
    May 12     Rapid City     Youth & Family Services
    May 18     Mitchell         Mitchell Technical Institute
    June 2       Pierre            MacKay Building (formerly SD State Library)
    June 15     Aberdeen      Aberdeen Catholic Schools
    June 16     Watertown     Lake Area Technical Institute
    June 27     Sioux Falls     Augustana College
    June 28     Sioux Falls     Augustana College

Pre-registration is required for all workshops. There is no charge to attend. For more information please contact Melissa Halling at (605) 280-2696 or by email at

Mealtime Memos for Child Care
The March 2016 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

Beverages That Count

The beverage aisle at the grocery store is filled with bright colors and enticing products. Unfortunately, many beverages, such as sports drinks and soda, are high in added sugars, which add unnecessary calories to the diet. Serving more nutritious beverages can provide essential nutrients to a child’s diet, as well as promote good eating habits. Therefore, this memo will provide some basic tips for selecting nutritious beverages.

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Team Up for School Nutrition Success (Training Opportunity)

Team Up for School Nutrition Success training is tentatively scheduled for Wednesday and Thursday, July 19 & 20, 2016

Team Up for School Nutrition Success is a unique learning experience that serves to enhance schools’ food operations by providing tailored technical assistance to school nutrition programs that want to maintain a healthy environment and student meal program participation

• Pairs participants with a mentor so that effective peer-to-peer mentoring is provided in a variety of areas
• Includes panel discussions of creative solutions for implementing the regulations and possibly some specific training
• Includes representatives from allied organizations offering resources to districts at no cost

Please contact Beth Henrichsen if you are interested in participating as a participant or a mentor

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Summer Food Service Program Training Time is Here

Held Over From Previous Month:
2016 Handbooks - FNS has published updated policy guides for the Summer Meal Programs available now at and the state agency will be printing one copy of each and mailing them to your authorized representative this month.
The 2016 Administrative Guide for Sponsors
The 2016 Nutrition Guide for Sponsors
The 2016 Sponsor Monitor’s Guide
The 2016 Site Supervisor’s Guide

Remaining training dates:
April 8 – Tentative date - SFSP iCAN application underway online, incomplete items will delay approval process. Must be approved prior first day of feeding in order to claim meals.

April 26 – SFSP Operational Training for Menu planning, production records, i.e. generally site supervisors and foodservice workers (May be additional if registrations sent in February merit them.)

April 28 – SFSP Operational Training snow date

May 2016 – Preapproval visits from State Agency (CANS) to new sponsors.

May 2016 – Start sending into CANS Off-site meal requests for Preapproval for your groups doing field trips during the summer feeding program.

May 2016 – Sponsors conduct pre-operational visits of their own feeding locations, conduct staff trainings and prepare to advertise and operate their programs as they have been approved by the State Agency.

May/June 2016 – Sponsors conduct their own REQUIRED monitoring including the first through 4th week Review of their own program and completing the REQUIRED Civil Rights observation at each feeding location during the operation.

June to August 2016 – South Dakota Department of Public Safety Inspectors and Federal USDA staff will be completing Administrative Reviews of summer programs unannounced at any feeding location and Health Inspections can be done at various times throughout the summer feeding sessions.

Contact Julie McCord with any Summer Food Service Program questions by emailing or calling (605) 773-3110.

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South Dakota Hunger Summits and Workshops Save the Dates

South Dakota Partners Against Hunger works toward solving hunger issues in the state. If you would like to learn more about ways to address hunger, meet with community partners and grass root stakeholders you can plan to attend any of the events being planned for this fall.

Save the date for the Western SD Hunger Workshop – sponsored by South Dakota Partners Against Hunger being held on Thursday, October 13, 2016 in Rapid City, SD, and / or South Dakota Hunger Summit – sponsored by South Dakota Partners Against Hunger and the McGovern Center being held on Thursday, November 3, 2016 in Mitchell, SD.

The programs that the South Dakota Department of Education will have presentations or information available at includes: Summer Food Service Program, Seamless Summer Option, The Emergency Food Assistance Program and the Commodity Supplemental Food Program. Registrations for the events are asked for in advance and will be available soon on the website.

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Summer Food Service Program Resources

Team Nutrition is introducing its first materials for summer meal sites! These new materials are designed to help families learn more about the importance of healthy eating and physical activity over the summer months, to raise awareness of the summer meal programs, and to make it easier for summer meal sites to offer enrichment activities.

The Take a Healthy Summer Break infographic and the This Summer, Eat Smart to Play Hard parent handout are colorful, parent-tested materials featuring practical tips to help families make small shifts that can lead to a healthier summer for the whole family.

The Summer Food, Summer Moves kit is also available for summer meal site operators and includes fun activities with positive nutrition messages along with kid-tested recipes that can be used in a variety of summer meal settings. The kit also includes posters, family handouts, flyers, and a placemat activity sheet. Learn more at:

These materials are currently available online and may be printed and reproduced. Team Nutrition will make printed copies available this summer.

Team Nutrition is an initiative of the U.S. Department of Agriculture Food and Nutrition Service to support the Federal Child Nutrition programs through training and technical assistance for food service, nutrition education for children and their caregivers, and school and community support for healthy eating and physical activity. For more information, visit:

The Summer Food Service Program monthly newsletter for April is available on the South Dakota Department of Education Summer Food Service Program website under the SFSP Sponsor Newsletter title bar.

If you were not able to attend the iCAN SFSP webinar on March 14, 2016 a recording is available at under iCAN title bar.

Contact Julie McCord at 605 773-3110 or email for more information.

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Fuel Up to Play 60 – USDA Equipment Grant – June 30, 2016 Deadline

U.S. Department of Agriculture (USDA), National Dairy Council, National Football League and GENYOUth have partnered via Fuel Up to Play 60 to award $35 million in grants to improve food service equipment and upgrade infrastructure critical to building healthy schools and communities.

The grants will assist School Nutrition Directors in the purchase of equipment that will provide students access to healthier meals that meet the updated national nutrition standards, with more whole grains, fruits, vegetables, lean protein and low-fat dairy, and less sodium and fat.

For grants at more than $5,000, schools and districts can apply through their State Agency and get more information at the USDA's Equipment Grant page

For School Nutrition Equipment Grants less than $5,000, per school, apply at the Fuel Up to Play 60’s Grant page

For more information, view the Fuel Up to Play 60 USDA Grant flyers, found on the CANS-NSLP webpage.

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Whats’s New With iMATCH? – Unmatched List Probability

Go to the Unmatched list (Administration > DC Matching > Unmatched). This list displays students that may be in your district, but the system was unable to complete a 100% match. A common reason for why a student may not be matched is if there is a difference in the student’s record between the benefit information, and the enrollment information (name, DOB, address, etc.) We can see that a Probability column has now been added.

It is suggested to review the students with a High probability.

Click on the arrow next to the student name, expanding the student’s information.

After clicking the arrow (#1), look at the potential student pairs. If a student pair listed is the student that you are looking for, click the checkbox next to the student pair (#2), and then click the newly added ‘Match’ button (#3). Again, a reason why a particular student may not be matched is due to a potential inconsistent listing between the benefits system and the enrollment system (this can commonly be caused by an inconsistent name).

Additionally, the Student Lookup feature is still available, by clicking the three dots below the student pair list (identified by the purple arrow in my above snippet).

Please feel free to contact the CANS Office with any questions –, 605-773-3413

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Meal Pattern Crediting – Recipe Analysis Worksheet

Do you have a popular recipe, but do not know how it credits toward the school meal pattern? CANS has recently posted a recipe analysis worksheet, which can be used to determine crediting for food items and ingredients in recipes.

Enter the name of the ingredient, the number of purchase units, purchase unit type, and servings per purchase unit (from the food buying guide). Scroll down and enter the planned portions per recipe.

For more information, click the link below, and follow the instructions on the right-hand side of the Excel worksheet. Make sure to have your Food Buying Guide handy. Feel free to contact the CANS office with any questions.

Recipe Component Contribution Calculator

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School Nutrition Employee Appreciation Certificates

Certificates of appreciation are available from Child and Adult Nutrition Services for long-term employees to be honored or those that are retiring. Certificates can be requested at 10 years and at 5-year intervals after that (15 years, 20 years, etc.) Certificates for retirees can be requested at any time. You can request a certificate of appreciation for the employee by providing the name, years of service, and school/agency where they are employed. You can include years of food service at other schools or agencies, also. Be sure to note who the request should be sent back to and if you need it by a certain date such as for a retirement party.

Written requests should be submitted so we are sure the spelling is correct. Submit the request to CANS by email to, or contact the CANS office at 605-773-3413 with any questions.

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Smart Snacks Resources

Held over from previous month: Looking for some good resources to help you meet the Smart Snacks in School regulation requirements? Listed below are some links that will take you to ideas and scratch recipes that will help. These recipes have great instructions and the nutrient analysis is already done for you.

On the Iowa Department of Education website the link is

The Wyoming Farm to Plate website,, has 365 snacks listed! Please note on the right hand side the Smart Snacks in School logo indicating which recipes meet the programs regulations. They are working to get the others listed into compliance, so check back occasionally.

CANS-NSLP Webpage:
Scroll down to the Smart Snacks section for the Q&A section, Summary of Standards, and more!

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Paid Lunch Equity Tool for SY16-17 Available

Held over from previous month: The Paid Lunch Equity Tool for SY16-17 is available, and posted on the CANS-NSLP webpage. Please feel free to visit the Paid Lunch Equity section of the webpage to calculate lunch meal prices.

PLE Tool SY16-17
PLE Exempt Request SY16-17
PLE Memo 09-2016

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Adding Operating Sites to the SFA

Held over from previous month: As some may recall, all SFAs were required to have one week of menus reviewed by the State Agency, in order to be considered certified. This certification is considered ‘one-time only’, and was used to demonstrate that the SFA is able to plan menus which meet meal pattern requirements.

Please look at the two options below, to determine if the newly added site DOES or DOES NOT need to certify menus with the CANS Office:

1. If a menu certified SFA adds a site to their agency, and the newly added site is using a menu planner which is outside of the SFA (for example, a hutterite colony school or secondary menu planner outside the immediate scope of the certified district), the newly added site will need to certify menus with the CANS Office.

2. If the newly added site is following the same menu plan and direction as the previously certified SFA, the site does not need to go through the work of certifying menus.

Please feel free to contact the CANS Office with questions in the area of menu certification for newly added sites.


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Training Tracking Tool for Professional Standards

Held over from previous month: Child and Adult Nutrition Services recently released a simplified Professional Standards Training Tracking Tool. This tool is an Excel spreadsheet. It contains an example of how to complete the tool, the tracking worksheet, and the learning topics and objectives required for Professional Standards.

This tool is a great resource for sponsor agencies and schools that would like to keep an electronic file with your training information. If you are not fond of keeping an electronic file, this tool can be printed out and used as a worksheet that you complete and keep on file.

Please remember to retain training documentation on file to support the training events that you and your staff attend. This supporting documentation can include sign in sheets, handouts, agendas, certificates, or any other materials that indicate the training topic and dates. Also, don’t forget to write down who attended the training.

You can find this tool and other helpful Professional Standards information on our CANS NSLP website: under the section called “Professional Standards and Training Opportunities.”

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Professional Standards Power Point Slide Show

Held over from previous month: Child and Adult Nutrition Services recently compiled the Professional Standard rules and frequently asked questions into a Professional Standards power point that is posted on the CANS NSLP website: under the section called “Professional Standards and Training Opportunities.” If you or your staff have questions about the hiring or training requirements for the new Professional Standards rules please check out this informational power point.

Don’t forget, reviewing Power Point slides or webinars can count as training! Add the entry to your training tracking tool, print off the training credit slide, sign and date the print out, and keep it on file with your other training documentation. Back to Top

Purchasing Goods and Services Using Federal Funds

Held over from previous month: Procurement is a hot topic in the national office. The USDA Food and Nutrition Services (FNS) has a renewed focus on procurement in schools and agencies that currently participate in any of the Child Nutrition Programs, which include but are not limited to the National School Lunch Program, Special Milk Program, Child and Adult Care Food Program, and the Summer Food Service Program. Currently a new review module is being pilot tested this year and we expect next year it will become a part of the standard School Nutrition Administrative Review process.

Since the reimbursement your sponsor school or agency receives is generated from federal taxes, we all share in the responsibility to use those funds in a way that maximizes open and free competition, and ensures that only allowable costs are paid with your non-profit school food service account funds. Proper procurement practices are essential to ensure fairness and that the best products and services are obtained at the best price.

Public schools and agencies must use the most restrictive of state, local, or federal guidelines. There are procurement rules for small agencies that purchase very small quantities as well as procedures for large agencies that purchase in large quantities. Each school and agency must ensure that proper procurement procedures are followed.

To prepare for procurement, all sponsor schools and agencies should take the following actions:
1. Review your Procurement Plan. All Local Education Agencies (LEAs) on the USDA Child Nutrition Programs or any federal program are required to have a procurement plan in place.
2. Identify what will be purchased
3. Estimate the cost, understand allowable and unallowable costs
4. Develop or update a bidders list (if appropriate)
5. Identify the procurement method to be used

Informal Procurement versus Formal Procurement

The chart below contains a summary of the purchase or contract dollar amounts that require formal or informal procurement process.

Purchase Type Informal Procurement Formal Procurement Ruling Authority
Services $25,00 or less $25,000 or more SDCL 5-18C-1
Supplies (not perishable) $25,00 or less $25,000 or more SDCL 5-18C-1
Food/Perishables $150,000 or less $150,000 or more 7 CFR 3016.36

Informal procurement can be: quotes obtained by phone, email, fax, or catalogs. Documentation must be retained on file, and at least three vendors/sources must be included in the solicitation.

Formal procurement uses: Solicitations for contracts using sealed bids or competitive proposals. This is more rigorous than informal and must be published publicly, provide specifications, requirements of bidder’s terms and conditions, and include procedures for evaluation and awards.

There are two types of formal procurement solicitations:
1. Request for Proposal (RFP) should be used when price alone is not the sole basis for award. However, price must be the primary consideration.
2. Invitation for Bid (IFB) results in a fixed price contract. The IFB should describe the minimum standards expected of a responsible bidder.

In all procurement, open and free competition must prevail and small purchase procedures do not change the requirements of comparability, documentation, and must avoid conflicts of interest. Remember to balance cost with what is to be purchased and what is available.

If you are new to the topic of procurement, now is the time to begin developing your plan to follow proper procurement requirements. In the coming months, CANS is planning to offer additional training opportunities to learn about proper procurement. One of the best suggestions shared at the recent SNA Industry Conference was to look at what your neighbor does and share best practices.

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Farm to School – Culinary Skills

Chop! Chop!

Want to learn some culinary skills for your fresh fruits and vegetables? These free videos have been produced through a joint project of CESA Nutrition Purchasing, the Center for Integrated Agricultural Systems and Team Nutrition of the Wisconsin Department of Public Instruction.

These videos are available to everyone at no charge. You can view the videos online and complete the short online evaluation form associated with each title. You can also screen the videos to a larger audience if you’d like to use them as a training.

Each video includes:
• An introduction to a Wisconsin-grown specialty crop or whole grain
• Basic culinary preparation techniques like knife skills and pureeing
• Creative menu ideas to incorporate Wisconsin-grown fruits and vegetables
• School nutrition requirements met by the featured fruit or vegetables
• Appropriate use of “cosmetically imperfect seconds”
• Interviews with farmers and nutrition directors who make farm to school happen!

Professional development credits do apply.

Go to to read more!

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Regulatory Updates

Proposed Regulation
USDA has issued a proposed regulation regarding integrity to codify several provisions of the Healthy, Hunger-Free Kids Act of 2010 affecting the integrity of the child nutrition programs. You can review it at and search for 2016-06801.

Policy Updates

Some policies have multiple numbers. That means those apply to multiple programs.

Child & Adult Care Food Program
Current policies can be found at No new policies appear on the website, however, one policy covers multiple programs:
03/02/2016 - SP28 CACFP09 SFSP11-2016
FDA Requirements for Vending Machines

02/10/2016 SP25-2016
FY2016 NSLP Equipment Assistance Grants for SFAs

School Nutrition Programs (SP memos) can be found at

These cover School Lunch, School Breakfast, Special Milk, Fresh Fruit and Vegetable Program, and Free & Reduced Price Meals. New policies affecting SFAs issued since the last Bulletin:

03/30/2016 - SP32-2016
Additional Yield Information for School Meals

03/10/2016 - SP30-2016
Extension of Deadline for LEAs to Elect the CEP for SY2016-17

03/02/2016 - SP28 CACFP09 SFSP11-2016
FDA Requirements for Vending Machines

Summer Food Service Program
Current policies can be found at No new policies appear on the website, however, one policy covers multiple programs:
03/02/2016 - SP28 CACFP09 SFSP11-2016
FDA Requirements for Vending Machines

Food Distribution
No new policies have been issues for food distribution programs since the last bulletin. Current policies can be found at
Food Distribution policies for school nutrition programs can be found at
The Emergency Food Assistance Program –
Commodity Supplemental Food Program –

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Let's Move Blog

The 'Let’s Move Blog' is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.
Recent articles include:
• Celebrating National Nutrition Month
• Parents Have the Power: First Lady Hosts Parenting Blogger Event

Visit the ‘Let’s Move Blog’ here to view recent stories, and more:

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