Articles in this issue:

A Note from Sandra

Best wishes for a Merry Christmas and a Happy New Year from all of us in Child & Adult Nutrition Services. Know that the work you do providing nutrition to the elderly, those in need, in school and childcare, and in the summer is appreciated. Santa will look kindly on you!

It seems that we continually say: “The next couple of months will prove interesting…” for one reason or another. The new Administration is saying they will make changes and likely reauthorization will come up again. Right now we are running on continuing resolutions.

Can you believe it? It is time to think about summer meals! Hard to believe when your wind chill is hovering around -25 or lower! Announcements and webinars from national groups have started. It does take time to plan if you have not done this in the past. If yours is a community in need that does not have a summer meal program, please assess if you can help fill that need. We have staff in the office and access to resources that can help.

If you are thinking about afterschool suppers at schools or child care, breakfast in the classroom, or afterschool snacks, it might be good to pilot that in the coming months. There is no requirement to start a program at the beginning of the school year. If you decide in February that you are ready to add an option or make a change, let a CANS staff member know and we’ll walk you through what needs to be done. Another option is the second-chance breakfast – where they can pick up breakfast at a kiosk and take it to the classroom during first period. Getting students at their desk, having nourishment to think and grow, and challenging work will help them succeed.

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Check in With CANS Monthly Conference Calls Are Back!

We will be hosting our first Check in with CANS conference call in January. Check in with CANS is a monthly conference call scheduled for the second Thursday each month. January’s call is scheduled for Thursday, January 12, 2017 at 2:30 pm CT / 1:30 pm MT. This call is open to all agencies on the School Nutrition Programs. Each call will start with a report from CANS with hot topics, new guidance or program clarifications, and reminders of upcoming dates. There will also be time scheduled during each call for participants to ask questions.

Check in with CANS is scheduled on the second Thursday of each month starting at 2:30 pm CT / 1:30 pm MT. Calls are scheduled for:

To join the conference call, dial 1-866-410-8397 and enter code: 6507733610. If you have trouble joining the conference call, or have additional questions call the CANS office at 605-773-3413. Feel free to send in questions ahead of the call to please reference “Conference call question” in the subject line.

Shortly before the call an agenda will be posted to the CANS website main page,, under Documents, Conference Calls. Shortly after the call is complete, the call minutes will replace the agenda with additional information. Please join us!

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Fall Policy Memos Released for Summer Food Service Program and Save the Dates

The Summer Food Service Program new policy memorandums from USDA are being posted to the public website for your review. The 2017 Summer Food Service Program Guidance and Handbooks will have these new policies included when they are released in January or February.

High level timeline for Sponsors/State Agency – SAVE THE DATES for 2017 SFSP in South Dakota:

South Dakota Partners Against Hunger membership meeting – connecting those combating hunger issues will be held January 13, 2017 in Pierre, SD at 10:00 am at the South Dakota Housing Development Authority, 300 E Elizabeth Street, Pierre, SD. Anyone interested is welcome to attend and more information can be found at

Feel free to contact if you have Summer Food Service Program questions.

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Professional Standards – Training and Hiring Requirements

held over from previous month

Many changes and updates have occurred within the CANS (Child and Adult Nutrition Service) office and the National School Lunch Program. Most recently, implemented by USDA, is the Professional Standards Rule; minimum standards for hiring new school nutrition directors and annual training requirements for all school nutrition staff. School lunch isn’t just about cooking skills anymore. Personnel involved with NSLP and School Breakfast need the knowledge and skills to successfully manage the programs.

TRAINING REQUIREMENTS, for current SY 16-17 are: Directors – 12 hours, Managers – 10 hours, Other staff – 6 hours and PT staff - 4 hours. Under the Professional Standards, Job Titles do not always match Position Descriptions. Here are USDA definitions:

Sometimes, Roles in the SFA are shared between several people. The person that plans, administers, monitors and evaluates the School Nutrition Program is considered the school nutrition program DIRECTOR. Duties are food and employee safety, menu planning, food production, procurement/purchasing, financial management and recordkeeping, program accountability and sanitation, plus more. Only the person who does the majority of the SNP duties must meet the 12 hour training requirement for directors.

Contracted with a Food Service Management Company?

HIRING (EDUCATION) REQUIREMENTS are broken down based on student enrollment.
10,000 students or more – 3 options:
1) Bachelor’s with academic major in specific areas* of concentration
2) Bachelor’s in any academic major and state recognized SNA SNS** Certificate
3) Bachelor’s in any academic major and at least 5 years experience SNP*** management

2500 – 9999 students – 4 options:
1) Bachelor’s with academic major in specific areas* of concentration
2) Associate’s with academic major in specific areas* and at least 2 years SNP*** experience
3) Bachelor’s in any academic major and at least 2 years SNP*** experience
4) Bachelor’s in any academic major and state recognized SNA SNS** Certificate

2499 or less – 4 options:
1) Bachelor’s with academic major in specific areas*
2) Bachelor’s in any academic major and state recognized SNA SNS** Certificate
3) Associate’s with academic major in specific areas* and 1 year of SNP** experience
4) High School diploma or GED and at least 3 years of SNP** experience

Less than 500:
1) Any of the above
2) State Agency may approve hire of diploma/GED and less than 3 years’ experience
State Agency must be contacted as soon as possible if this situation occurs

*Specific area – food & nutrition, food service management, dietetics, family & consumer sciences, nutrition education, culinary arts, business, or related field.
**SNA SNS - School Nutrition Association, School Nutrition Standards
***SNP – School Nutrition Program


Please go to for a more in depth view of the Professional Standards USDA memo and webinar. The webinar also lists many helpful resources.

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Procurement: First Steps for Purchasing Food for SY17-18

Fall procurement training is completed but we are not done talking about procurement.

We continue to add and revise the information posted on the CANS website ( under the Procurement section. The power point used at SNA SD Industry Conference was posted and contains a few new pieces of information about the Buy American clause. Please check this section often to use the best templates and information available about procurement.

Right now through the end of December is a great time for your school to be finalizing cycle menu changes for next year, so you can figure out what products that you need to purchase. After you figure out your menus you can forecast the quantities of each food you will need to purchase.

Writing specifications for the foods you plan to purchase is the next step in all procurement methods. This is sitting down and thinking what specific criteria do you require of your food. For example, when you are looking for a whole grain breaded chicken patty a good specification includes the following information:

“Chicken. Fully Cooked. Whole Grain Chicken Patty made with white & dark meat chicken, 1 patty, approximately 3.5 oz. serving (by weight) =2 to 2.5 oz. m/ma and 1 to 1.5 oz WGR. Calories per serving not to exceed 300, sodium per serving not to exceed 520 mg.”

You can include product brand name and code as long as you also note that “brand name or equal to” will be accepted so a competitors product can be submitted as long as it meets your requirements. Remember specifications cannot overly restrict competition!

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Proven Strategies for Promoting Healthy Eating in Schools

Schools play a crucial part in developing life-long healthy eating habits and helping students find nutritious foods they enjoy. During a student’s time in school they eat thousands of meals and each one is an opportunity to expose the student to tasty, nutritious food. The increase in nutritional quality benefits schools by supporting the child’s health, learning capacity and classroom behavior.

A joint initiative between Pew Charitable Trusts and the Robert Wood Johnson Foundation, called the Kids’ Safe and Healthful Foods Project, decided to research how school meal programs have encouraged good decisions among students. Their research shows that multiple strategies, especially ones including student’s input and engaging their creativity, help install healthy eating behaviors in schools across the county.

Increasing Produce Consumption:
Directors Report that greater use of salad bars was the most effective strategy for getting students to eat more produce.

School Food Service Directors used at least one, but many times up to four different strategies to increase fruit and vegetable consumption. Increasing the use of salad bars was a common theme. Going further, serving pre-cut fresh fruit and a greater variety had major impact as well. Another favorable approach is adjusting recipes to improve flavor.

Increasing Participation Rates:
Greater Access to and input on meals tend to attract more students to school programs.

For schools that are eligible, participating in Community Eligibility Provision (CEP) of the Healthy, Hunger-Free Kids Act of 2010 is a great way to provide more students access to healthy meals. With CEP schools with a high percentage of low-income households can offer free breakfasts and lunches at no charge to all students.

An alternate breakfast, such as breakfast in the classroom, on buses or at alternate times of the day, helped improve participation as well. Inviting students, parents or chefs from the local community to help develop recipes and menus was another creative way to increase their participation rates.

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Local School Wellness Policy Outreach Tool

The United States Department of Agriculture (USDA) developed a ready-to-go communication toolkit designed to engage school staff and parents in school wellness. The toolkit includes flyers, presentations, newsletter articles and social media posts for sharing news about a local school wellness policy. The materials can be personalized to make them specific to local school wellness policy activities.

Each local educational agency that participates in the National School Lunch Program or other federal Child Nutrition programs is required by federal law to establish a local school wellness policy for all schools under its jurisdiction. Click here for an overview of the requirements for a local wellness policy.

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Procurement: Group Purchasing Organizations

The feds recently released a new memo on Group Purchasing Organizations (SP 05-2017, dated October 19, 2016). This memo contains questions and answers on purchasing good and services using cooperative agreements with other SFA’s, agents, and third-party services. We are currently putting together a checklist to help schools make a good decision when looking into group purchasing organizations. Just remember that using a group purchasing organization does not remove the responsibility of proper procurement from the SFA, the SFA must properly procure the foods purchased through the GPO. Please review the memo for more information.

If you are still reeling with all this new information don’t worry! There are lots of resources available, talk to schools in your area and see what they are doing, and as always call the CANS office with specific questions. We are planning more procurement training this spring and summer. The spring/summer training calendar will be announced in the New Year.

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Wellness Policy – Outreach Toolkit

USDA’s Food and Nutrition Service (FNS) has recently promoted the new Local Wellness Policy Outreach Toolkit. The toolkit provides communication tools to help share news about your Local School Wellness Policy with sample flyers, presentations, newsletter articles, and social media posts. The school can personalize them to make them specific to your Local School Wellness Policy activities.

Click Here to access the Outreach Toolkit!

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CACFP logo

Building for the Future with the CACFP

National CACFP Sponsors Association Conference

For 31 years, the National CACFP Sponsors Association has offered unparalleled training, education, and networking opportunities to the child nutrition community at their annual conference.

This year, with a grant from the National CACFP Sponsors Association, the National Child Nutrition Foundation will award thirteen (13) scholarships for community members to attend the conference. This $1,500 scholarship includes conference registration, four (4) nights lodging at the conference hotel, and up to $300.00 toward transportation costs.

Each applicant must submit an application and explain their need and desire to attend the conference. Winners are asked to visit with NCA staff and provide a summary of their experience and the value it has had at their organization and in their community.

Conference Scholarship applications for the 2017 National Conference to be held April 18-20, 2017 in San Diego, CA will be accepted through Wednesday, February 1, 2017.

CACFP Conference Scholarship Applications

Mealtime Memos for Child Care

The November 2016 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

Outdoor Playtime is the Best Time – Winter Play

Young children do best when they have many opportunities to participate in physical activities throughout the day. However, in the winter months participating in outdoor play may be less favorable than staying indoors where it is warm and cozy. Therefore, this memo will feature the importance for young children to participate in outdoor play throughout the year, even in the winter months.

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TEFAP/CSFP Policy Memorandums Related to 7 CFR Part 16

Policy Memorandum FD-141: Questions and Answers Related to the 7 CFR Part 16: Equal Opportunity for Religious Organizations Final Rule provides answers to frequently asked questions posed by organizations participating in The Emergency Food Assistance Program (TEFAP) and the Commodity Supplemental Food Program (CSFP) after the publication of the final rule Federal Agency Final Regulations Implementing Executive Order 13559 (final rule), which amended 7 CFR Part 16. Policy Memorandum FD-142: Further Clarification on the Prohibition Against Explicitly Religious Activities As Part of TEFAP and CSFP Activities provides clarification on “explicitly religious activities” per 7 CFR Part 16 and provides specific examples related to TEFAP and CSFP.

These two memoranda complement Policy Memorandum FD-138: Written Notice and Referral Requirements for Beneficiaries Receiving TEFAP and CSFP Benefits from Religious Organizations, issued by FDD on June 10, 2016, which clarifies the final rule’s written notice and referral requirements for religious organizations that receive USDA Foods or administrative funding as part of TEFAP or CSFP. They will be available in a searchable PDF format on the FDD website in the coming days.

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Keys to Success:

Based on information gathered through the Kids’ Safe and Healthful Foods Project – a joint initiative of the Pew Charitable Trusts and the Robert Wood Johnson Foundation – six common values for improving participation in your schools food service program were identified.

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iMATCH Update – Changes to System

The iMATCH Direct Certification System will soon receive a system update.

Updates to the system will include:

Click Here to observe the iMATCH System Update Summary for a sneak peek!

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USDA Publishes New Resources on Buying and Serving Local Meat in Child Nutrition Programs

School nutrition professionals are aware of a range of policies at the local, state and federal levels that apply to procurement, but navigating these rules correctly can be confusing and time consuming. Further sourcing local foods entails more than the procurement process and can require specialized knowledge about the local food marketplace that will inform a district’s purchasing decisions. In this guide, we present the information and resources that districts need to purchase local products for the school cafeteria.

This information includes menu planning basics, the fundamental principles of procurement, the many potential sources of local products, and the variety of mechanisms that can be used to procure these products.

This guide can be generally split into two sections: (1) what to do before a solicitation is issued and (2) how to craft a solicitation to target local products.

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2017 “Show Us Your Tray” Photo Contest!

USDA is having their 2nd annual “Show Us Your Tray” photo contest and South Dakota surely has some of the best! This is a chance to share the delicious and wonderful meals you serve our students using USDA foods.

Photos must contain direct delivered (brown box) USDA Foods. Photos may contain processed items or DoD Fresh items, but photos containing only processed items or DoD Fresh products will not be judged. To review which items are direct delivered, please visit the Foods Available List for School Year (SY) 16-17.

Contest Details:


By submitting photos to this contest, you consent that they may be used by the U.S. Department of Agriculture, and/or others with the consent of USDA, for the purposes of illustration or publication in any legally authorized manner. You understand that these pictures and information will be used in educational materials, such as USDA brochures, newsletters, videos, or news releases, to help others understand how USDA programs help people. The pictures and information will not be used for any commercial, money-making purpose.

Judging Criteria:
USDA staff will determine a winner based on photo quality and creative use of USDA Foods, with an emphasis on direct delivered (brown box) USDA Foods.

Contest Timeline:
The USDA Foods school photo contest begins December 1, 2016, and ends February 15, 2017, at 11:59 p.m. EST. Please send all entries to the USDA Foods mailbox (

The winning submission(s) will be featured in the March 2017 "USDA Foods from Farm to Plate: Spotlight on Schools" e-letter!

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Action for Healthy Kids webinar series for School Year 2016-2017

One of our partner organizations in the Child Nutrition Programs, Action for Healthy Kids, recently released their fall and winter webinars schedule for the upcoming school year. These webinars will cover a wide range of topics to improve the health and wellness of your school: improving your local Wellness Policy, ideas for Smart Snacks in schools, breakfast in the classroom, messaging to parents, and more!

You can register for one or all of the following webinars by going to this website: and selecting the webinars you wish to attend. Please note, these webinars are not hosted by CANS.

Keep Moving: Comprehensive School Physical Activity
Wednesday, January 3, 2 - 3 p.m. (CT)
Join AFHK to learn about the latest trends and resources for your school Comprehensive School Physical Activity Plan (CSPAP) to keep your students moving throughout the school year. Experts recommend that kids get at least 60 minutes of moderate to vigorous physical activity every day. There are many opportunities for physical activity during the school day. Cold weather? Winter blues? Join this webinar to ensure your students have active bodies all year long.

Wellness Wednesday: Take the SuperFit School Challenge
Wednesday, January 11, 3 - 3:30 p.m. (CT)
Join Action for Healthy Kids to learn how our new SuperFit School Challenge can help your school raise funds, energize your school community and teach your students healthy physical activities and nutrition education. We'll take you through this new program that gives your kids, and your school's fundraising efforts, a healthy advantage.

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Updated Policies and Regulations

Some policies have multiple numbers. That means those apply to multiple programs.

Child & Adult Care Food Program

Current policies can be found at Three new policies have been issued since the last Bulletin.

12/09/2016 CACFP05-2017
Offer Versus Serve and Family Style Meals in the Child and Adult Care Food Program

12/02/2016 FD-104
Value of USDA Donated Foods for Audits

12/01/2016 SP08 CACFP04 SFSP03-2017
Area Eligibility in Child Nutrition Programs

School Nutrition Programs (SP memos)

Policies that apply to school operation and administration can be found at be found at Four new policies have been issued since the last bulletin.

12/05/2016 SP10 SFSP06-2017
Meal Service Requirements in the Summer Meal Programs, with Questions and Answers – Revised

12/01/2016 SP08 CACFP04 SFSP03-2017
Area Eligibility in Child Nutrition Programs

12/01/2016 SP09-2017
2017 Edition of Questions and Answers for the National School Lunch Program’s Seamless Summer Option

11/23/2016 SP07-2017
Completion of Fiscal Action in School Year 2016-2017 Administrative Reviews

Summer Food Service Program
Current policies can be found at Five new policies were issued for the Summer Food Service Program.

12/05/2016 SP10 SFSP06-2017
Meal Service Requirements in the Summer Meal Programs, with Questions and Answers – Revised

12/02/2016 FD-104
Value of USDA Donated Foods for Audits

12/01/2016 SFSP05-2017
Summer Food Service Program Questions and Answers

12/01/2016 SP08 CACFP04 SFSP03-2017
Area Eligibility in Child Nutrition Programs

12/01/2016 SFSP04-2017
Automatic Revocation of Tax-Exempt Status–Revised

Food Distribution
Four new policies have been issues for food distribution programs since the last bulletin. Food Distribution policies can be found at

12/02/2016 FD-104
Value of USDA Donated Foods for Audits

11/29/2016 FD-037
Office of Management and Budget Uniform Guidance Audit Requirements

11/28/2016 FD-141
Questions and Answers Related to the 7 CFR Part 16: Equal Opportunity for Religious Organizations Final Rule

11/28/2016 FD-142
Further Clarification on the Prohibition Against Explicitly Religious Activities As Part of TEFAP and CSFP Activities

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Let's Move Blog

The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.

Recent articles include:
Visit the ‘Let’s Move Blog’ here to view recent stories, and more:

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