Articles in this issue:

A Note from Sandra

Many folks have asked about the status of reauthorization of the child nutrition programs. The best guesses from various folks is that nothing will happen in this session, that it will happen sometime next session. In the meantime, continue as is.

Keep in mind that the next level of sodium restrictions for School Lunch go into place next year, so is best to be looking at menus, food items, and meal preparation methods that reduce the sodium and introduce new flavoring alternatives – herbs and spices.

Changes for the CACFP meal pattern are also coming soon. Are there changes you need to be making so the meals are in compliance? Start easing into those changes now so it is not a shock at the implementation date.

Meals for children in the summer will be on our minds very soon. Is your entity in an eligible site? Are meals provided for children in the summer? It not only helps them with physical growth but helps with retention of knowledge from the school year. Are there other activities in your area that you can partner with to get food and kids together? It doesn’t have to be breakfast and lunch. Most sites are eligible to serve up to two meals – breakfast, lunch, snack, supper. The restriction is that you can’t do both lunch and supper. Take a look – is there a need? Is there a location? Who would your partners be? One district started a few years ago hoping they would get 50. They now have over 150 average daily participation! Two entities were recognized recently by USDA for growth and innovation in SFSP. Rapid City School District and The Boys & Girls Club of Rosebud both received a plaque and letter of recognition from US Department of Agriculture. Congratulations to both!!

Procurement has been a source of much conversation and some stress. We can’t just put our heads in the sand and hope it will go away – do something! Many of the schools and some larger CACFP agencies already were bidding milk and maybe bread. Check over those processes to be sure they are correct, and then move on to the next item or groups of items. We are working on plans to do more procurement training session this summer. In the meantime, read up, listen to webinars, look at your processes, and start making decisions on what you should do and where you might put bids.

Best wishes for a happy and healthy Thanksgiving and safe travel whether it is across town or across multiple states.

W.T. Purkiser said it: “Not what we say about our blessings, but how we use them, is the true measure of our Thanksgiving.”

Back to Top

Food Safety Training Available – Produce Safety University

Produce Safety University is hosted by the USDA Food & Nutrition Services (FNS) Office of Food Safety. The 2017 dates and locations are listed below.

Choices: Dates - 2017 Locations

Qualifications for Attendees:
Participants will be expected to teach others about produce safety using the comprehensive training materials provided to all attendees. Individuals who previously have attended Produce Safety University should not be nominated.

If you are interested, clear it with your local administration and email Courtney Martin at by noon Central/11am Mountain time on Wednesday, November 23, 2016 with the following information:

Please respond to the following questions:

Nominees selected for the March and April training sessions will be notified of their acceptance by January 5, 2017. Participants for these two classes must confirm to FNS by January 15, 2017 that they are available and willing to attend during the week identified in the notification.

Nominees selected for the May, June, and July training sessions will be notified of their acceptance by February 5, 2017. Participants for these three classes must confirm to FNS by February 15, 2017 that they are available land willing to attend during the week identified.

FNS will send information regarding travel arrangements to attendees at the time they are notified of their acceptance.

Back to Top

Serving Up Science: The Path To Safe Foods In Schools

Serving Up Science is hosted by the Center of Excellence for Food Safety Research in Child Nutrition Programs at Kansas State University (KSU). The dates and locations of Serving up Science 2017 are listed below. Each state may select three (3) nominees.

Choices Dates - 2017 Locations

What “Serving up Science: The Path to Safe Food in Schools” is: This is a one-week, all expenses paid training program designed especially for USDA’s Food and Nutrition Service’s State agency and local school district partners. Each State agency is allowed to nominate up to three (3) individuals.

The purpose of this program is to provide food science knowledge to help State Agency staff and district Child Nutrition staff better understand the food system and the principles of food science that provide the basis for a strong food safety plan.

The program develops leaders who can establish a food safety culture within school districts across the U.S.

Qualifications for Attendees:
We will nominate participants who have a current role in training school food service staff at the school district and school levels. All nominees will receive an additional questionnaire from KSU that asks for professional and educational background as it pertains to child nutrition, food safety and foodservice.

Participants will be expected to teach others about food safety using the information obtained at the conference.

If you are interested, clear it with your local administration and email Courtney Martin at by noon Central/11am Mountain time on Wednesday, November 23, 2016 with the following information:

Please respond to the following questions.

Back to Top

2016 Equipment Grant

A prime opportunity for schools to obtain or replace equipment is provided by the Fiscal Year (FY) 2016 Agriculture Appropriations Act. These funds will allow SFAs to purchase equipment to serve healthier meals that meet the updated meal patterns, with emphasis on serving more fruits and vegetables in school meals, including items purchased locally, improving food safety, and expanding access. Priority must be given to schools with 50% or more eligible free/reduced price meals. In addition, the state must give priority to schools that did not receive a previous NSLP Equipment Assistance Grant award under the American Recovery and Reinvestment Act of 2009 and the FY 2010, FY 2013, FY 2014 and FY 2015 Agriculture Appropriations Acts.

$68,115 is available in South Dakota. The maximum amount to apply for is $15,000. The piece of equipment can cost more than that, but the SFA can only apply for up to $15,000 through this grant.

Click here for more information and to access the grant application.

Back to Top

Professional Standards – Training and Hiring Requirements

Many changes and updates have occurred within the CANS (Child and Adult Nutrition Service) office and the National School Lunch Program. Most recently, implemented by USDA, is the Professional Standards Rule; minimum standards for hiring new school nutrition directors and annual training requirements for all school nutrition staff. School lunch isn’t just about cooking skills anymore. Personnel involved with NSLP and School Breakfast need the knowledge and skills to successfully manage the programs.

TRAINING REQUIREMENTS, for current SY 16-17 are: Directors – 12 hours, Managers – 10 hours, Other staff – 6 hours and PT staff - 4 hours. Under the Professional Standards, Job Titles do not always match Position Descriptions. Here are USDA definitions:

Sometimes, Roles in the SFA are shared between several people. The person that plans, administers, monitors and evaluates the School Nutrition Program is considered the school nutrition program DIRECTOR. Duties are food and employee safety, menu planning, food production, procurement/purchasing, financial management and recordkeeping, program accountability and sanitation, plus more. Only the person who does the majority of the SNP duties must meet the 12 hour training requirement for directors.

Contracted with a Food Service Management Company?

HIRING (EDUCATION) REQUIREMENTS are broken down based on student enrollment.
10,000 students or more – 3 options:
1) Bachelor’s with academic major in specific areas* of concentration
2) Bachelor’s in any academic major and state recognized SNA SNS** Certificate
3) Bachelor’s in any academic major and at least 5 years experience SNP*** management

2500 – 9999 students – 4 options:
1) Bachelor’s with academic major in specific areas* of concentration
2) Associate’s with academic major in specific areas* and at least 2 years SNP*** experience
3) Bachelor’s in any academic major and at least 2 years SNP*** experience
4) Bachelor’s in any academic major and state recognized SNA SNS** Certificate

2499 or less – 4 options:
1) Bachelor’s with academic major in specific areas*
2) Bachelor’s in any academic major and state recognized SNA SNS** Certificate
3) Associate’s with academic major in specific areas* and 1 year of SNP** experience
4) High School diploma or GED and at least 3 years of SNP** experience

Less than 500:
1) Any of the above
2) State Agency may approve hire of diploma/GED and less than 3 years’ experience
State Agency must be contacted as soon as possible if this situation occurs

*Specific area – food & nutrition, food service management, dietetics, family & consumer sciences, nutrition education, culinary arts, business, or related field.
**SNA SNS - School Nutrition Association, School Nutrition Standards
***SNP – School Nutrition Program


Please go to for a more in depth view of the Professional Standards USDA memo and webinar. The webinar also lists many helpful resources.

Back to Top

Recognition for South Dakota Summer Feeding and Save the Dates

South Dakota had another successful summer program and increased the meals served in the Summer Food Service Program. The U.S. Department of Agriculture USDA Food and Nutrition Service FNS granted thanks and recognition to the South Dakota Department of Education Child and Adult Nutrition Services for the efforts made in increasing awareness of summer meal sites to ensure that children had access to a healthy meal during the summer months.

Locations receiving plaques from the U.S. Department of Agriculture USDA Food and Nutrition Service FNS include Boys and Girls Club of Rosebud and Rapid City Area School District. The Boys and Girls Club was recognized for their social media presence which resulted in continued increases in Summer Food Service Program participation by helping families learn of the exiting activities taking place at the club. In addition their participation in the Child and Adult Care Food Program during the school year has established a year round feeding program which enhances the reach of FNS programs. The Rapid City Area School District increased participation and enhanced the Summer Food Service Program by partnering with the local YMCA of Rapid City to provide beneficial activities to the children in a new and inventive way.

High level timeline for Sponsors/State Agency – SAVE THE DATES for 2017 SFSP:

South Dakota Partners Against Hunger next membership meeting – connecting those combating hunger issues will be held on January 13, 2017 in Pierre, SD at 10:00 am at the South Dakota Housing Development Authority, 300 E Elizabeth Street, Pierre, SD. Anyone interested is welcome to attend and more information can be found at

Back to Top

Food Safety in Schools – New Infographic

The Food and Nutrition Service (FNS) Office of Food Safety website provides food safety education and training resources for Child Nutrition Program operators, including school nutrition professionals. Schools are doing a great job of ensuring kids receive safe meals. When foodborne outbreaks do occur in schools, illnesses are most often associated with norovirus. This infographic highlights three key practices that can help prevent norovirus in schools.

Please feel free to observe the USDA Food Safety website for more resources, and contact the CANS office with any questions.

Back to Top

Smarter Lunchrooms Movement Sub-Grant Opportunity

Smarter Lunchroom Movements

Coming soon, a great opportunity for your school to improve their lunchroom environment and engage students in the Smarter Lunchrooms Movement!

Smarter Lunchrooms strategies are evidence-based, simple, no cost or low-cost changes to the school lunchroom environment that promote healthy eating behaviors and nudge children toward nutritious foods and improve school meal participation and profits while decreasing waste.

The cafeteria environment is shaped by many decisions such as what and how many food choices to offer, and where and how to present foods on the serving line. Smarter Lunchrooms strategies help food service staff structure the cafeteria environment so it encourages students to:

SD Team Nutrition will be releasing the Smarter Lunchroom Sub-grant applications this month! Schools selected will be awarded $1,000 to implement Smarter Lunchroom strategies within their school.

Eligible Applicants: Any South Dakota school district or organization that participates in the National School Lunch program and has a full lunchroom that serves students in grades 7-12.

If you are selected to receive funding, you will receive one-on-one technical assistance to help you successfully implement the Smarter Lunchrooms Movement in your school.

If you would like to learn more about the Smarter Lunchrooms Movement, visit or contact Megan Olesen at or by phone 605-995-7382.

Back to Top

Procurement Toolkit: Example Templates

held over from last month

Check out the procurement toolkit located at These example templates are for educational purposes. They reflect federal and state requirements and do not cover any local requirements. Please check with your local agency before using one of these example templates to ensure you follow your local procurement plan and procedures. Remember to use the most restrictive procurement rules for your specific purchases.

Back to Top

Local Wellness Policy – Webpage updates

held over from last month

The Local Wellness Policy section of the CANS-NSLP webpage has been updated to reflect changes and updates with the release of the Local Wellness Policy Final Rule.

Added and updated documents on the webpage include:

Use these resources to strength your Wellness Policy and maintain compliance.

Feel free to contact the CANS office with any questions – 605-773-3413;

Back to Top

CACFP logo

Building for the Future with the CACFP

The 2016-2017 iCAN applications were due October 21, 2016!

If you have not already completed your packet and received an email notification that it has been approved, you need to act quickly. You will not be able to enter claims for the month of October 2016 (and beyond) until the application renewal packet has been approved. Please act now to get your application completed. Contact if you have any questions or are having any issues.

Before you submit the packet, make sure to review each piece of the application (including each site application – link to those is at the bottom, just above the buttons)! Once you have reviewed each piece and the Submit for Approval button is red, you need to submit the packet for review/approval. After submitting the packet, the individual listed as the Authorized Representative needs to watch their email for notices of the packet being returned or being approved. When a packet is returned, it needs your attention!

We have recorded a webinar that can be found at under the application section of the website. We hope that this webinar will be useful to those who are completing the packet as the webinar walks you through the process and we point out the most common errors that we find on the renewal applications.

Mealtime Memos for Child Care

The October 2016 issue of Mealtime Memo for Child Care, the monthly newsletter that includes menus, recipes, and activities related to child care, is now online.

Got Leafy Greens?

Fresh vegetables are great sources of essential nutrients young children need for healthy growth and development. However, many children do not eat enough vegetables each day. Therefore, this memo will feature some strategies for incorporating more leafy greens on your menus.

Back to Top

iMATCH Certification Security Statement of Confidentiality

held over from last month

Prior to logging in, you will now be asked to observe a security statement. Due to the highly sensitive data available in the system, it is essential that all users understand the importance of limiting users to the system, and keeping information secure and confidential.

The iMATCH Security Statement can also be found on the CANS-NSLP iMATCH section of the website, by clicking here.

Back to Top

Farm to School – Grants available

The USDA is now accepting applications for the USDA Farm to School Grant Program! Eligible schools (and other organizations) may apply for up to $100,000 to plan, implement or support farm to school projects.

For more information, visit:

The deadline for applications is December 8, 2017, but early submissions are encouraged! Questions? Contact Andrea Northup, our Farm to School Regional Lead at 303-884-4417 or

Back to Top

Action for Healthy Kids webinar series for School Year 2016-2017

One of our partner organizations in the Child Nutrition Programs, Action for Healthy Kids, recently released their fall and winter webinars schedule for the upcoming school year. These webinars will cover a wide range of topics to improve the health and wellness of your school: improving your local Wellness Policy, ideas for Smart Snacks in schools, breakfast in the classroom, messaging to parents, and more!

You can register for one or all of the following webinars by going to this website: and selecting the webinars you wish to attend. Please note, these webinars are not hosted by CANS.

Get Your Community Involved: Engaging Volunteers for a Healthier School
Thursday, November 17, 1 - 2 p.m. (CT)
For your school wellness program to be successful, it is vital to engage key groups of volunteers to support your action plan and be partners in your efforts. These key groups include parents and other family members, school staff, school board members, community organizations and local business owners. This webinar features strategies and practical pointers to engage families and community members as volunteers in your healthy school initiatives.

Nudge Kids to Eat Better at School: Smarter Lunchroom Strategies that Work
Wednesday, December 14, 3 - 3:30 p.m. (CT)
Do students at your school regularly select healthy options offered with school meals? If not, don't fret. We can nudge students to make healthy choices by making our lunchrooms smarter. Learn about the Smarter Lunchrooms movement and explore strategies to spruce up your school cafeteria in ways that will inspire kids to choose the healthiest options available.

Keep Moving: Comprehensive School Physical Activity
Wednesday, January 3, 2 - 3 p.m. (CT)
Join AFHK to learn about the latest trends and resources for your school Comprehensive School Physical Activity Plan (CSPAP) to keep your students moving throughout the school year. Experts recommend that kids get at least 60 minutes of moderate to vigorous physical activity every day. There are many opportunities for physical activity during the school day. Cold weather? Winter blues? Join this webinar to ensure your students have active bodies all year long.

Wellness Wednesday: Take the SuperFit School Challenge
Wednesday, January 11, 3 - 3:30 p.m. (CT)
Join Action for Healthy Kids to learn how our new SuperFit School Challenge can help your school raise funds, energize your school community and teach your students healthy physical activities and nutrition education. We'll take you through this new program that gives your kids, and your school's fundraising efforts, a healthy advantage.

Back to Top

Updated Policies and Regulations

Some policies have multiple numbers. That means those apply to multiple programs.

Child & Adult Care Food Program

New CACFP meal patterns were announced and are effective Oct 1, 2017.

Current policies can be found at Several new policies were issued since the last Bulletin.

10/19/2016 SP05 CACFP03 SFSP02-2017
Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services

10/14/2016 CACFP02-2017
Grain Requirements in the CACFP: Q&As

10/06/2016 SP02 CACFP01 SFSP01-2017
Updated Fiscal Year Reporting Timeline and Reporting Table

09/29/2016 CACFP27-2016
Clarifications: Funding Levels for FY2017 CACFP Audit Fund Allocation

09/09/2016 CACFP25-2016
Vegetable and Fruit Requirements in the Child and Adult Care Food Program; Questions and Answers

09/09/2016 SP55 CACFP26 SFSP18-2016
Meal Service During Unanticipated School and Day Care Closures

School Nutrition Programs (SP memos)

Policies that apply to school operation and administration can be found at be found at Many new policies have been issued since the last bulletin.

10/19/2016 SP05 CACFP03 SFSP02-2017
Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services

10/19/2016 SP06-2017
FFVP: Funding Allocation Distribution

10/07/2016 SP04-2017
Model Functional Requirements for State and Local Information Technology Systems

10/06/2016 SP02 CACFP01 SFSP01-2017
Updated Fiscal Year Reporting Timeline and Reporting Table

10/06/2016 SP03-2017
Draft Tool for Local Agency Procurement Reviews for School Food Authorities in SY2016-2017 - Revised

10/06/2016 SP01-2017
Release of the Revised Federal State Agreement for Child Nutrition and Food Distribution Programs (form FNS-74)

09/30/2016 SP60-2016
Indirect Cost Guidance

09/30/2016 SP61-2016
Fall 2016 Edition: Community Eligibility Provision: Planning and Implementation Guidance

09/27/2016 SP59-2016
Policy Memorandum on Modifications to Accommodate Disabilities in the School Meal Programs

09/19/2016 SP58-2016
2016 Edition: Overcoming the Unpaid Meal Challenge: Proven Strategies from Our Nation’s Schools

09/16/2016 SP56-2016
Additional Guidance for the Implementation of the Administrative Reviews in School Nutrition Programs Final Rule

09/16/2016 SP57-2016
Unpaid Meal Charges: Guidance and Q&As

Summer Food Service Program
Three new policies were issued for the Summer Food Service Program. Current policies can be found at

10/19/2016 SP05 CACFP03 SFSP02-2017
Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services

10/06/2016 SP02 CACFP01 SFSP01-2017
Updated Fiscal Year Reporting Timeline and Reporting Table

09/09/2016 SP55 CACFP26 SFSP18-2016
Meal Service During Unanticipated School and Day Care Closures

Food Distribution
New policies and regulations issued for the Food Distribution policies for school nutrition programs, The Emergency Food Assistance Program, or Commodity Supplemental Food Program are included below. Food Distribution policies for school nutrition programs can be found at,, or for the respective program.

10/26/2016 FD-017 (TEFAP)
Meals Provided to Volunteers

09/22/2016 FD-139 (TEFAP, CSFP, FDPIR)
Clarification on Inventory Protection Requirements

09/19/2016 FNS Instruction 835-1 Rev 2
Authorized Supplemental Foods and Distribution Rates of Foods for the Commodity Supplemental Food Program (CSFP)

11/1/2016 Final Rule Correction: Requirements for the Distribution and Control of Donated Foods and TEFAP - Implementation of the Agricultural Act of 2014

Federal Notices regarding the Child Nutrition and Food Distribution Programs:

11/01/2016 0584-AE18
Final Rule - Correction: CACFP Meal Pattern Revisions Related to the HHFKA of 2010

Comment Request - Child Nutrition Program Operations Study II (CN-OPS-II)
Comments due by 12/05/2016

Back to Top

Let's Move Blog

The ‘Let’s Move Blog’ is a great place to keep up to date with the Let’s Move campaign, which focuses on overall wellness for a healthier tomorrow.

Recent articles include:

Visit the ‘Let’s Move Blog’ here to view recent stories, and more:

Back to Top

DOE Homepage   ‏   State Home Pages   ‏   USDA Nondiscrimination Statement   ‏   Disclaimer   ‏   Privacy Policy