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SD Department of Education
April 2020  

Teacher Feature TEACHER FEATURE: Helping students find the “spooky” books

Brenda DeHaan is the K-12 school librarian for the Andes Central and Wagner Community school districts.

Adjusting to school closures related to COVID-19
Like all educators, DeHaan has been making adjustments due to school closures. She’s been promoting electronic resources, including the South Dakota State Library’s numerous electronic databases, with students and colleagues and has appreciated how many book companies have offered free downloads and other resources.

Since the Lake Andes Carnegie Library now has access to the OverDrive platform for checking out e-books, she has been reaching out to Andes Central middle and high school students, encouraging them to contact the public librarian in order to open accounts.

She has set up book return tubs where students pick up grab-and-go meals and homework packets. Thanks to software upgrades she had begun back in February, she has been able to do more from home.

When she’s home in Wagner and library books are returned in Lake Andes, a coworker calls her, reads off the bar code numbers, and she checks in the books on her computer. One day the two of them checked in 100 books in under 20 minutes!

DeHaan has found one unexpected benefit of the closures is extra time to devote to an ongoing project: “I’ve recently genrefied in both libraries, but I hadn't had time to update each book's genre in the catalog. Now I have time! In a binder, I have a list of one school's 19,000 books and their corresponding genres. The other school has thousands of the same books, so I can update both schools' book catalogs from home. It's a slow process, but I’m glad that I can do this at home.”

students reading in tipi
During the week of Native American Day, Wagner Community School sets up a tipi. Pictured here, Wagner High School students read to elementary students during the younger students’ story time.

Where are the spooky books?
Where are the spooky books? It’s a question that school librarians have probably heard many times over the years. DeHaan certainly had, and it prompted her to action.

Genrefication is sometimes called the “bookstore model” since it’s a way of grouping books by topic, rather than fully utilizing the traditional Dewey Decimal system. DeHaan uses a combination of the two sorting systems.

When asked what advice she would offer librarians interested in genrefication, she says with a laugh, “Well, I wrote a book on it.” In 2019, she self-published Where Are the Spooky Books? How to Genrefy Your Library: Weeding, Moving, and Genrefying.

Genrefication can seem overwhelming. There are a variety of ways to sort books, and not every book fits neatly into just one category. DeHaan found having to pack up one school’s entire collection for a move was a good motivation for trying it out.

One key suggestion DeHaan offers is to leave plenty of room at the end of shelves to make maneuvering easier. There are also book vendors that offer the service of listing each fiction book’s genre in a spreadsheet.

Students can be another great source of help for determining which category a book should go in. DeHaan recommends asking your patrons where they would be most inclined to search for a book.

DeHaan has enjoyed great success with the process. “Since genrefying, I have seen circulation of some books that hadn’t been checked out for decades,” she says. “I try to weed books that haven’t been checked out in more than 10 years, but if it’s a historical book and you’re not going to replace it, you might keep it. One of our genres is a war and military section, and it’s proven popular. That’s an example where I had one book get checked out for the first time since 1987. Once it was genrefied, people could find it more easily.”

Andes Central students of varying ages celebrate World Read Aloud Day.

School Library Month

Don’t miss ExCITE! (formerly School Library Boot Camp)

ExCITE! (formerly School Library Boot Camp) is scheduled for Sept. 30 in Aberdeen and subsequently online through the month of October. This year’s focus will be on textual literacy, the first of the three strands of the South Dakota School Library Standards. Learn more and register [https://sites.google.com/view/excite2020/home].

School Library Awards YARP winners announced; Prairie Awards voting extended to May 1

The 2019-20 Young Adult Reading Program Award winners [https://library.sd.gov/LIB/YAS/yarp/201920/index.aspx] have been announced. And, encourage younger readers to keep reading—the voting deadline for the South Dakota Library Association’s Children’s Book Awards [https://library.sd.gov/LIB/CYS/prairie/201920/index.aspx] has been extended to May 1.

Survey Complete School Library Survey by May 15

The South Dakota State Library has opened the annual school library survey to collect data for the 2019-20 school year. Each district is asked to submit one survey per district rather than one survey per library.

The survey is available online through May 15. Superintendents should have received notification of survey access details via email on March 2.

The State Library is charged with collecting annual data from the state’s school libraries (14-1-44 (6) Execution of State Library Policy [http://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=14-1-44]).

The State Library will compile survey data and report back to superintendents in fall 2020, so that districts can use the data to inform decision-making and planning. Previous data digests are available on the State Library's website [https://library.sd.gov/SDSL/PUBL/sldd.aspx].

Research shows that effective school libraries result in higher student achievement, which can be measured by improved reading scores. Effective school libraries have a high quality program, place, and professional who collaborates with and supports all content areas in delivering curriculum and meeting state content standards.

Questions? Email Alissa Adams [Alissa.adams@state.sd.us] or call 605-295-3152.

Apply by May 1 for P.E. and ed tech standards revision workgroups

The South Dakota Department of Education is seeking K-12 and postsecondary educators to serve on standards revision workgroups in the content areas of physical education and educational technology. The South Dakota Board of Education Standards will hold public hearings on the revised standards beginning in fall 2020.

South Dakota state content standards are reviewed on a cyclical basis approved by the State Board of Education Standards, per SDCL 13-3-48 [https://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=13-3-48]. The review process allows educators to analyze what is working or identify challenges and propose revisions.

The department is seeking approximately 30 members for each workgroup. Applications are due May 1.

Work group members will be paid a stipend for work completed. Workgroup members must participate in virtual meetings starting in May and finishing in June.

Application links:

  • Physical Education standards [https://www.surveymonkey.com/r/VQJHGLV]
  • Educational Technology standards [https://forms.gle/GboJP3kZ5VPxZJEH7]

Apply by May 8 to revise unpacked social studies standards

This summer, a workgroup will revise South Dakota’s unpacked social studies standards. The goals of this work are to provide deeper meaning for the current social studies standards and identify potential gaps to support future standards revisions.

The South Dakota Department of Education invites K-12 social studies educators to apply to participate in this work, which supports the department’s Civics Action Plan to promote greater student civic engagement through the state’s social studies standards.

This work will take place virtually June 16-17, July 10, and July 27. In addition, there will be virtual independent team work between June and July. Workgroup members will be compensated for their work.

The amount of time needed to unpack the standards will vary based on the number of standards in each grade level or high school domain. For example, grades K-3 have fewer standards than grades 4-12, therefore, this could lead to fewer days required to complete the work.

The unpacking process requires a lead for each grade level to assist other team members. Grade-level leads will be required to meet virtually on June 15 in addition to the dates listed above. Grade-level lead responsibilities are outlined in the application. If interested in this role, please indicate in the application.

Applications [https://www.surveymonkey.com/r/3968N79] are due May 8.

Questions? Contact social studies specialist Melinda Johnson [melinda.johnson@state.sd.us] at 605-295-0433.

Find the latest on DOE’s COVID-19 webpage

The South Dakota Department of Education’s COVID-19 webpage [https://doe.sd.gov/coronavirus/] is updated regularly as new information becomes available. Some of the newest resources include Flex Learning Guidelines, K-12 Schools Cybersecurity Considerations, and Grades, Awarding Credits, and Graduation During COVID-19.

Executive Orders address teacher prep, teacher evaluation
  • Governor Noem’s Executive Order 2020-10 [https://sdsos.gov/general-information/executive-actions/executive-orders/assets/2020-10.PDF] waives certain Administrative Rules, including several having to do with teacher preparation candidates at our universities who can’t accomplish certain requirements (such as student teaching and taking a Praxis) given the current situation. The order provides needed flexibility for the teacher preparation programs to conditionally approve these individuals if deemed appropriate.
  • Via Executive Order 2020-14 [https://sdsos.gov/general-information/executive-actions/executive-orders/assets/2020-14.PDF], Governor Noem has suspended Administrative Rule 24:57:01:01(6)(b) related to teacher evaluation. This action eliminates the requirement to assign a student growth rating based on attainment of student learning objectives (SLOs), when completing teacher evaluations this school year.

Check out variety of instructional resources available

A variety of instructional resources to assist educators in navigating flex learning is available from the Department of Education and Northern State University’s E-learning Center. Additionally, South Dakota Public Broadcasting is offering special programming on its TV channels.

DOE shares K-12 instructional resources to support flex learning
The South Dakota Department of Education has gathered a list of resources, sorted by content area, to support educators who may need to access additional resources to support flex learning while schools are closed due to COVID-19. Resources for school counselors are also included.

The department is not endorsing any of the listed resources nor has the department thoroughly vetted them for alignment to content standards. Schools and teachers should review the resources carefully to determine if they are appropriate. Educators can access the resources via this Google doc [https://docs.google.com/document/d/1Q98OAw2Y235hLztuOgCS5jR3W_yMxGHhEULtlqPG_uY/edit?usp=sharing].

Resources are added to the Google doc on an ongoing basis.

NSU E-learning Center offers resources
Northern State University’s E-learning Center has made available lessons for high school math, English language arts, science, and social studies [https://www.northern.edu/hs teaching learning resources]. For each lesson, there is a viewable video, a downloadable video, and a link to resources to support the lesson. It is not recommended to share the webpage link with students as answer keys are included on the webpage.

SDPB broadcasting special programming
Responding to the need for educational resources, South Dakota Public Broadcasting’s WORLD Channel is broadcasting At Home Learning programs for grades 6-12 on SDPB2-TV. The schedule is Monday through Friday, 11 a.m.-4 p.m. CT / 10 a.m.-3 p.m. MT.

These are daily, free over-the-air broadcasts featuring science, history, and other educational programming. This At Home Learning block has been curated and supplemented to include related assets from the PBS LearningMedia website [https://www.pbslearningmedia.org/], a free online service of thousands of educational resources.

In addition, SDPB is broadcasting its series “Dakota Pathways” weekdays at 2 p.m. CT / 1 p.m. MT on the main SDPB1 channel. Also see www.dakotapathways.org.

Finally, SDPB Learners Connection [https://www.sdpb.org/learn/learnersconnection/] provides free resources for at-home learning for families with children from pre-K through high school.

New listservs available for music and theater educators

The K-12 Data Center has created new listservs for music educators [http://www.k12.sd.us/MailingList/Musiceducators] and theater educators [http://www.k12.sd.us/MailingList/Theatereducators]. Listservs are also available for a variety of other content areas and grade levels. Listserv members receive announcements of upcoming events and trainings, and can ask questions, share resources, and collaborate on statewide projects. Find all available listservs on the K-12 Data Center website [https://www.k12.sd.us/].

English PD Bingo – Distance Teaching opportunity available

The SD Title III & Migrant Consortium has created a PD Bingo – Distance Teaching opportunity. This is a free, self-paced, independent professional development activity designed for all teachers and administrators, not only teachers of English learners or Colony teachers. All work is due June 14.

Read more at https://doe.sd.gov/pressroom/zebra/20/april/documents/PDBingo-S2020.pdf.

State Fair Deadline extended: State Fair invites teachers to submit student work by June 1

Teachers are invited to highlight their students’ best work in art, literature, and photography at the 2020 South Dakota State Fair. The work must be from the 2019-20 school year, and entries must be submitted by June 1 accompanied by this entry form [http://www.sdstatefair.com/assets/docs/uploads/2020-Books-and-Entry-Forms/2020-ed-entry-form.pdf]. This deadline was previously April 16.

"South Dakota’s Largest Classroom" will again be part of the State Fair in 2020. Learn more about this program on the State Fair website [http://www.sdstatefair.com/special-events/all/sds-largest-classroom].

More information on all of these educational opportunities is available in the 2020 South Dakota State Fair Education Book [http://www.sdstatefair.com/assets/docs/uploads/2020-Books-and-Entry-Forms/education-book-2020.pdf]. There is also a waiver in the Education book that must be signed by the parent if entering work from a child on an Individual Education Plan.

Watch Video

Help shape the future of teaching: Become a mentor

The Statewide Mentoring Program provides a first-year teacher access to a mentor teacher for a period of two years and participation in a summer academy following the first and second year of employment.

Applications for the 2020-21 school year are now open.

This is an excellent opportunity for experienced South Dakota teachers (current and retired) to share their skills and help guide beginning teachers. In addition, through this program, South Dakota’s newest teachers are supported and welcomed into the education community.

Mentors and new teachers who complete the mentoring program meet the credit requirements to renew their teaching certificate.

Alternative Certification teachers are required to participate in a state-approved mentoring program. Those who are in the Statewide Mentoring Program meet this requirement.

Requirements have also been established for districts that would like to receive funding to handle mentoring locally.

Visit the Statewide Mentoring Program’s webpage [http://doe.sd.gov/mentoring/] to learn more and find the following:

  • Applications for new mentors and first-year teachers
  • Program information for second-year participants
Those who are already participating in the program are not required to complete a new application.

Upcoming Events

Except where otherwise noted, details on the following events are available at GoSignMeUp [http://southdakota.gosignmeup.com/].

Please note: Due to the fluid nature of COVID-19 concerns, face-to-face meetings are subject to cancelation, postponement, or shifting to an online platform. Confirm with event organizers before making plans to attend.

SD Education Conference – Going virtual!
April 28 to May 21 with sessions at 10 a.m. and 2 p.m. CT, Tuesdays and Thursdays

Board of Education Standards
May 11, teleconference

English Learner Handbook Workshop
May 19, online

Diversity and the School Library
June 1-July 1

The Fundamentals of Using Data for Educators
June dates TBD

Advanced Data Use Skills for Educators
June 29-Aug. 16, online

SD EPSCoR virtual PD for K-12 science teachers
June and July three-day workshops

Applying the SD Science Translations
July 8, Rapid City
July 22, Sioux Falls
July 23, Watertown
July 29, Pierre

Book study kick-off sessions: Taking Action: Implementing Effective Mathematics Teaching Practices

  • Grades 6-8
    • July 9, Rapid City
    • July 14, Sioux Falls
    • July 22, Fort Pierre
  • Grades 9-12
    • July 9, Rapid City
    • July 14, Sioux Falls
    • July 22, Fort Pierre

Foundational Mathematics Workshop
July 20-21, Pierre

Foundational Reading Workshops
Grades 4-8: July 29-30, Pierre
Grades K-3: Aug. 3-5, Pierre

Virtual Math Coaching Kick Off
July 30, Pierre

ExCITE! (formerly School Library Boot Camp)
Sept. 30, Aberdeen, and online through October

Indian Education Summit & Conference – now seeking presentation proposals!
Oct. 15-17, Pierre

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