National School Lunch / Breakfast Programs

The NSLP provides cash reimbursement and commodity foods for meals served in non-profit food services in elementary and secondary schools, and in residential child care institutions.

School Breakfast Program (SBP) provides cash reimbursement to schools for meals served, much the same as the School Lunch Program. Children eligible to receive a lunch at free or reduced price are also eligible to receive breakfast at the same rate.

Application and Claim Information

Applications and claims for the School Nutrition Programs National School Lunch Program (NSLP), School Breakfast Program (SBP), and Special Milk program (SMP) are submitted and approved through a web-based application called iCAN. You can find the link to access iCAN, a user ID request form, and a user manual for iCAN below. If you have a current application with the Child and Adult Nutrition Services office, you should have access to this site already. If you need access to the iCAN system or need to change your access in iCAN, please complete an iCAN User ID Request Form. To apply for a School Nutrition Program (NSLP, SBP, or SMP) for the first time, you must contact Child and Adult Nutrition Services at (605) 773-3413 to request access to the web-site and submit additional information to ensure eligibility for the program. If you have any issues, please contact the CANS office at the same number.

Application and Claim Information
iCAN Website Annual application materials are located in your iCAN SNP Application under "Download Forms"
iCAN User ID Request form Public Release SY17-18
iCAN SY 17-18 SNP Application Manual Financial Statement SY17-18 (Due August 28, 2017)
iCAN Manual – Claims Income Eligibility Guidelines SY17-18
Site Based Claim Info Sheet SNP Reimbursement Rates for SY17-18
SFA Cover Letter SY17-18
Permanent Agreement Parts 4, 5, 6 effective 2013-14
Claim Due Dates
Equipment Grants
Equipment Assistance Grants
A prime opportunity for schools to obtain or replace equipment is provided by the Fiscal Year (FY) 2017 Agriculture Appropriations Act. If you are in need of funding to purchase equipment to serve healthier meals that meet the updated meal patterns, with emphasis on more fruits and vegetables in school meals, improve food safety, and expand access. Priority must be given to schools with 50% or more eligible free/reduced price meals. In addition, SAs must give priority to schools that did not receive a previous NSLP Equipment Assistance Grant award under the American Recovery and Reinvestment Act of 2009 and the FY 2010 and Agriculture Appropriations Acts FY 2013, FY 2014, FY 2015 and FY 2016.
Click here for FY2017 Application. Application deadline is December 6, 2017.
School Meal Programs Requirements
Numbered Memos

Community Eligibility Provision is an opportunity for schools with high percentages of low-income children to provide free breakfast and lunch to all students. This provision increases participation by children in the school meal programs, reduces labor costs for schools, and increases federal revenues. In short, it allows for a healthier student body and a healthier school meal budget.

Only school sites that offer both School Breakfast and School Lunch can participate in Community Eligibility. Reimbursement rates are based on only directly certified students and not a household application.

Additional information is also on the USDA website and the Food Research and Action Center (FRAC) website.

CEP Timeline and iMATCH Basics Slides CEP Estimator Tool
CEP Information Slides CEP Planning & Implementation Guidebook
CEP Info For Administrators (8/7/2015) CEP Agreement SY18-19 – Coming Soon!”
USDA CEP Information FRAC CEP Information
USDA Memo SP21-2014 v2 (7/25/14) 2017 CEP Annual Notification of Schools and Agencies
CEP Fact Sheet CEP Reporting Instructions SY16-17

Farm to School
Benefits Farm to School Census
Produce Safety USDA website Produce Safety Mini Videos
Procuring Local Foods Guide USDA Farm to School website
Local Foods Directory

Food Service Management Company (FSMC) Contracts
FSMC information FSMC RFP -- Contact CANS for document FSMC contact list
FSMC Renewal -- Contact CANS for document FSMC Contract webinar USDA FSMC Guidance

Food Safety
Cooking Temperature Chart
Food Safe School Action Guidebook, Nov. 2014
Food Safety Short Videos
Food Safety SOP's 2017
School Food Safety USDA website
USDA Food Safety HACCP Guidance Manual 2005
Meal Modification
Accommodating Meal Modifications in the School Meal Programs webinar (10-2017, 26 minutes) Accommodating Meal Modification in the School Meal Programs PPT (10-2017, 32 slides)
2017 Edition: Accommodating Children with Disabilities in the School Meal Programs SP 26-2017: Accommodating Disabilities in the School Meal Programs: Guidance and Questions and Answers
SP 59-2016: Modifications to Accommodate Disabilities in the School Meal Programs
Nonprogram Foods
Nonprogram Food Revenue Tool
SP20-2016 - Nonprofit School Food Service Account Nonprogram Food Revenue Requirements
Paid Lunch Equity
PLE Tool SY17-18 PLE Memo 09-2016
PLE Memo SP11-2017s PLE Exemption SY17-18
Professional Standards
Request to Hire a Director Suggestions for Annual Training
Professional Standards PowerPoint (27 slides – 05/2016) SD Training Tracker Tool (1-2017)
Institute for Child Nutrition (NFSMI) Web-based Training for School Nutrition Programs Guide to Professional Standards School Nutrition Programs (manual)
Professional Standards handout – South Dakota Q&A on Professional Standards Regulation, Memo #38-2016
Template Job Description for School Nutrition Director/Manager Professional Standards for School Nutrition Program Employees (USDA website)
Web-based Professional Standards Training Tracker Tool NEW! USDA Professional Standards Learning Topics
Smart Snacks
Smart Snacks in Schools (brochure) Smart Snack Summary Chart
SD Policy on Exempt Fundraisers Healthy Fundraising
Questions and Answers Alliance for a Healthier Generation
A Guide to Smart Snacks in School Smart Snack Recipe Book
Unpaid Meal Charge Policy
2017 Guidebook: Overcoming the Unpaid Meal Challenge Unpaid Meal Charges: Local Charge Policy Requirement (USDA, April 2017 – 38 slides only)
Unpaid Meal Charges: Local Charge Policy Requirement (April 2017- 39 min webinar recording) Coping with Unpaid Meal Charges (USDA, July 2016 – 29 slides only)
Checklist: Local Meal Charge Policy Considerations for All SFAs Checklist: Local Meal Charge Policy Communication Requirements for All SFAs
Checklist: Alternate Meal Policy Considerations for SFAs Opting to Provide Alternate Meals Checklist: Recommended Topics for Delinquent/Bad Debt Policies
SP 23-2017: Unpaid Meal Charges: Guidance and Q&A SP 47-2016: Unpaid Meal Charges: Clarification on Collection of Delinquent Meal Payments
SP 46-2016: Unpaid Meal Charges: Local Meal Charge Policies Link to Unpaid Meal Charges USDA FNS website for more information
SD Example Unpaid Meal Charge Policy 2017
Wellness Policy
#WellnessWins – Local Wellness Policy Resource
Wellness Policy Final Rule Wellness Policy Final Rule Summary
South Dakota Model Wellness Policy (PDF) Wellness Policy Self-Checklist
South Dakota Model Wellness Policy (word) Wellness Policy Final Rule Training PowerPoint
USDA Local Wellness Policy Outreach Toolkit Local Wellness Policy SP 24-2017 Q&A


For information about the National School Lunch Program (NSLP) including Afterschool Snacks, or the School Breakfast Program (SBP) contact the CANS office at (605) 773-3413 or email your questions to