Smarter Balanced Field Test window closes
Click here for a wrap-up

Reduced-cost dual credit program expanded
Beginning in the 2014-15 school year, select dual credit courses will be available to high school students in grades 11-12 at the rate of $40 per credit. This program has been expanded to include 11th and 12th grade students enrolled in any of South Dakota’s non-public, tribal and BIE schools.
>>> MORE

Free courses for administrators on data driven decision making

Sign up to receive this newsletter!

Your email:


Update Personnel Record Form by June 13

The Personnel Record Form database is open, and the deadline to make changes is June 13.

As the Department of Education plans for the release of the state Report Card this summer, it is important to be aware of deadlines for the PRF database.

PRF Timeline

• June 11-12 – Review Highly Qualified reports for all staff to ensure accuracy

• June 13 – PRF database closes for the summer
    - Note: This is a change from prior years when the PRF closed June 30.

Areas of the PRF to review and update

Non-Authorized Position Code. Starting this year, the system does not automatically update the PRF to indicate a person is highly qualified after they pass the Praxis exam. If your staff take and pass the Praxis test, you will need to manually switch their position code from non-authorized to “elementary school teacher,” “middle school teacher,” or “high school teacher” so the system can deem them highly qualified.

Employee who is no longer a staff person after working the first part of the school year. If a staff person quit after the first part of the school year, you will need to update their information. Do NOT change their record to reflect No Longer Employed. This will be done next year in the 2014-15 database. You should open each assignment and update the quarters or trimesters they actually worked at the school. Also update salary (if required) to reflect what was paid based on time worked.

New Employee. If a staff person was employed after the database was closed in October, add the staff person to the appropriate area of the PRF. The FTE and salary should reflect time worked.

Plans of Intent. Review each Plan of Intent. If the person has completed the requirements, the Plan Status will show as Completed.

Bus Drivers. If you employ or contract with a bus driver who had not taken the required Annual Training before the PRF closed, but has since taken that training, you should update their record.

South Dakota Virtual School. Add new classes which are offered in your district through the SD Virtual School during the 2013-14 school year. Enter elementary, middle or high school; course title; and how many students are taking the course.

Program Reviews. If you have had a Program Review since the PRF closed, and you have information on the PRF that needs to be updated, you may do this now.

Other Areas of the PRF. Review each area of the PRF to ensure data is accurate. A number of edit checks were completed on the data, but there can still be something which was not identified as a problem.

Assurance Statement. The Assurance Statement does not need to be completed at this time.

Contact Jantina Nelson-Stastny, Department of Education, at (605) 668-2904 with questions.