Student Information Management System

It shall be the duty of the secretary of the department of education to establish a uniform system for the gathering and reporting of educational data for the keeping of adequate educational and financial records for the evaluation of educational progress.- SDCL 13-3-51

Protecting the Privacy of Student Education Records

Student education records are official and confidential documents protected by one of the nation's strongest privacy protection laws, the Family Educational Rights and Privacy Act (FERPA). FERPA, also known as the Buckley Amendment, defines education records as all records that schools or education agencies maintain about students.

Facilities in which students may be double-counted

If you have a student placed in one of the facilities listed below you may keep them on your membership roles for up to 90 days as per ARSD 24:17:03:05

Short Term Group Care
1. Keystone Treatment Center – Canton – 41001
2. Chief Gall Alternative – Adolescent Treatment Center – Aberdeen – 06901
3. Our Home Rediscovery – Huron – 02002
4. Volunteers of America – Shelter Care – Sioux Falls – 49005
5. Volunteers of America – Adolescent Treatment – Sioux Falls – 49005
6. Volunteers of America – New Start – Sioux Falls – 49005

JDC’s (Juvenile Detention Centers)
1. Aberdeen JDC – 06001
2. Huron JDC – 02002
3. Pierre JDC – 32002
4. Rapid City JDC – 51004
5. Sioux Falls JDC – 49005
6. Walworth County (Selby) JDC – 62005
7. Wanbli Wiconi Tipi (Todd County) JDC - 66001

Resident District – is to keep the student enrolled at 100% with the Service Type field marked as P: Primary. The resident district needs to track how long the student is placed at the Short Term Group Care or JDC facility and must drop the student at the resident district on the 91st consecutive school day if the student is still attending the Short Term Group Care or JDC facility.

Attending District – will create an enrollment record showing their district as both the Resident and the Serving/Attending district for the period in which the student is attending the Short Term Group Care or JDC facility. The Percent Enrolled field should be marked as 100% and the Service Type field should be marked as S: Partial.

***This will allow for State Aid to be paid to both the Resident and the Attending District if the student is dually enrolled in both districts on the last Friday in September.

Student Data Collections Desk Guide
Infinite Campus Upload Specs
List of Exit Codes
List of School Numbers
List of County Numbers
List of LEP Languages
New to Infinite Campus Training - 2015
SPED Reporting Sheets
State Reporting User Group – Fall 2015
State Reporting – End of the Year 2015
Finalizing End of the Year Data in Infinite Campus - Spring 2015
Dec. 2015 Aug. 2015
April 2015 – Public Districts April 2015 – Non-Public Districts
Aug. 2014
April 2014 Nov. 2013
Aug. 2013 April 2013
Dec. 2012 August 2012
April 2012
Useful Links
Common Core of Data
NCES Data Systems
SIMS ListServ