Food Distribution Program

iCAN Website

The Food Distribution Program (FDP) for child nutrition programs provides entitlement and bonus USDA Foods to local agencies. Each agency’s allocation is based on the average daily participation and a per meal entitlement set for each program.

Over 4 million pounds of USDA donated products (commodities) valued at over $2 million are distributed in SD schools annually. In addition, over 720,000 pounds of fresh fruits and vegetables are distributed. The money to support this comes from a portion of USDA food entitlement. These are available to both public and non-public school food authorities participating in the National School Lunch Program. Summer Food Service organizations receive a very small commodity entitlement.

Receipt/Bill of Lading

Upon receipt of your USDA Foods:
Count each and every commodity received!
Verify that the amounts received match the bill of lading.
Accept only commodities listed. Do not accept substitutions or overages. You are not required to keep something you did not order. Do not accept damaged product.
Visually Check for signs of damage.
Note & Initial shortages on bill of lading
Both you AND the driver must sign two copies of the bill of lading.
Submit an O,S & D report , within 5 days of receipt, on the iCAN website, for deliveries with discrepancies.

Numbered policy/instruction memos:
USDA releases numbered policy memos which govern the programs in addition to the laws, regulations, and guidance manuals. The legislation, regulations and policy memos can be found under its respective program on the USDA website. South Dakota no longer releases the numbered memos separately. Announcements are provided through email, bulletins, and newsletters with reference to the appropriate USDA website.

Documents and Useful Links

Anticipated SY2015-16 Orders USDA Foods Delivery Schedule
USDA FD Policy Memos FD 133-2014 DoD Section 4 & 11 Purchases
USDA Nutrition Standards Letter Information and Guidance on the Domestic Beef Market
USDA Foods iCAN Ordering
iCAN Manual iCAN Training Handout
FSD iCAN Training New iCAN User Form
Dec. 18 Webinar: K-12 Cooking with USDA Foods
K-12 Schools Food Waste Webinar PPT
Food Waste in Schools Infographic
Reducing Food Waste Tips & Resources for Schools
USDA FNS’s YouTube
Useful Links
ACDA Disaster Preparedness for School Food Service
Food Recall Notices Fresh Fruits and Vegetables Order Receipt System (FFAVORS)
USDA Food and Nutrition Service Processor Link
K12 Food Service SD Processor Fact Sheet
SD Local Government Guide (Bid Booklet) USDA Foods informational sheets
USDA Foods Available List for School Year 2016 for Schools and Institutions

Net Off Invoicing

Net Off Invoicing (NOI) is a way for a school to use A/B entitlement for processed foods.

This process allows schools to use all or a portion of the USDA entitlement through processed foods. Processing might be cutting it up or canning it, or making it into something like meat patties.

The school needs to bid for the processed items they would like to purchase through a distributor. Consult with your school's business manager or superintendent to determine if you will need to do an informal or formal bidding process.

Net Off Invoicing Documents
NOI Process
SY13 List of Materials Policy Memo FD007
NOI Live Meeting RA Commodity Processing Handbook
NOI Startup Live Meeting
RA-Distributor Agreement Processing Calculators


For information contact CANS at (605) 773-3413.