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Student Information Management System

It shall be the duty of the secretary of the department of education to establish a uniform system for the gathering and reporting of educational data for the keeping of adequate educational and financial records for the evaluation of educational progress.- SDCL 13-3-51

Protecting the Privacy of Student Education Records

Student education records are official and confidential documents protected by one of the nation's strongest privacy protection laws, the Family Educational Rights and Privacy Act (FERPA). FERPA, also known as the Buckley Amendment, defines education records as all records that schools or education agencies maintain about students.

Facilities in which students may be double-counted

Overlapping enrollments are permissible for up to 90 consecutive days according to South Dakota Administrative rule 24:17:03:05 if the student is dually enrolled at any of the following entities:

Short Term Group Care

  1. ARISE Shelter Care Sioux Falls 49005
  2. Avera Adolescent Addiction Care Program Sioux Falls -- 49005
  3. Avera Behavioral Health Program Sioux Falls 49005
  4. Our Home Rediscovery Huron 02002
  5. Wellfully Addiction Recovery Unit & Behavior Health Unit -- Rapid City 51004

JDC's (Juvenile Detention Centers)

  1. Aberdeen JDC 06001
  2. Huron JDC 02002
  3. Pierre JDC 32002
  4. Rapid City JDC 51004
  5. Sioux Falls JDC 49005
  6. Wanbli Wiconi Tipi (Todd County) JDC 66001

Resident District is to keep the student enrolled at 100% with the Service Type field marked as P: Primary. The resident district needs to track how long the student is placed at the Short Term Group Care or JDC facility and must drop the student at the resident district on the 91st consecutive school day if the student is still attending the Short Term Group Care or JDC facility.

Attending District will create an enrollment record showing their district as both the Resident and the Serving/Attending district for the period in which the student is attending the Short Term Group Care or JDC facility. The Percent Enrolled field should be marked as 100% and the Service Type field should be marked as S: Partial.

***This will allow for State Aid to be paid to both the Resident and the Attending District if the student is dually enrolled in both districts on the last Friday in September.

Infinite Campus Training

The South Dakota Department of Education, in partnership with Infinite Campus, provides access to Infinite Campus trainings free of charge to all South Dakota public school district employees.

All staff in South Dakota public school districts can join live training sessions, watch recorded webinars, and access a series of on-demand trainings, to ensure they have foundational knowledge of how to use the Infinite Campus system.

To access these courses, staff will need to create an account within the Infinite Campus Community and log into Campus Passport.

Training Events

Aug. 9 and 23, 2023: "Let's Get it Started"
Get the year started off right. Learn about the skills needed to complete day-to-day tasks in Infinite Campus.

Nov. 12-17, 2023: Infinite Campus Discovery Week
Join thousands of other school and district staff for the largest training offering of the year.

January 2024: Semi-annual training on release highlights over the past six months.

May 7-8, 2024: "Putting a Bow on It"
Wrap up the school year right with tips and tricks for completing end-of-year tasks with ease and expertise.

On-Demand Courses
All employees in South Dakota public school districts have access to a shared course catalog of the on-demand Campus Passport courses:

  • Academic Planner
  • Ad Hoc Reporting
  • Attendance
  • Behavior
  • Campus Instruction
  • Campus Learning
  • Census
  • Fees
  • Flags
  • FRAM (Free and Reduced Application Management)
  • Grading (Traditional Grading)
  • Grading (Standards Based Grading)
  • Health
  • Messenger
  • Scheduling: Part 1
  • Scheduling: Part 2
  • Scheduling: Part 3
  • Scheduling: Part 4
  • Scheduling: Elementary
  • Student Information Tabs
  • Transcripts
  • User Security
  • Walk-in Scheduler

For more information, contact the Department of Education's Office of Data Management at 605-773-3426.