Child and Adult Care Food Program

Child and Adult Care Food Program

Child and Adult Care Food Program provides cash reimbursements for meals served in child day care centers, family and group day care homes, and adult day care centers. Programs are reimbursed according to the number of meals they serve to children. Child and Adult Care Centers receive reimbursement based on family size and income. Day care homes and group family day care homes receive reimbursement based on income level of the area or of the family.

Child Day Care Homes, Child Day Care Centers, and Adult Day Care Centers must be licensed in order to participate in the Child and Adult Care Food Program.

In order to participate in the Child and Adult Care Food Program, day care homes must be located in a home. Group Family Day Care Homes must be in a residential building. It may be a provider's home or it may be a vacant home. Note that licensing for a group family day care home allows it to be in another building (not necessarily a residence); however, if it is not in a residence, that Group Family Day Care Home is not eligible to participate in the CACFP ): as a sponsored home. In that case, it may be possible for that group family day care home to participate as an independent center. For more information about the site’s eligibility to participate as an independent center, contact the Child and Adult Nutrition Services office at (605) 773-3413.

Documents
Breads and Grains Chart CACFP Enrollment Forms
CACFP Meal Pattern - Children CACFP Meal Pattern - Infants
Eligibility Roster Infant Formula - Centers
Infant Menu Records - Group Infant Menu Records - Individual
Meal Count Record Monitoring Review Form
Production Record Special Diet Form
Numbered Memos


Applications for the Child and Adult Care Food Program

Applications for the Child and Adult Care Food Program (CACFP) are now collected through a web-based application. The web-based system is called iCAN. To apply for the CACFP as a center-based or home-based sponsor, you must contact Child and Adult Nutrition Services at (605) 773-3413 to request access to the web-site. If you have a current application with the Child and Adult Nutrition Services office, you should have access to this site already. If you have any issues, please contact the CANS office at the same number. Your call will be directed to someone who can help you to gain access to this system.

The iCAN website is found at: https://ican.sd.gov/ICAN/Splash.aspx
iCAN Sponsor User Manual

iCAN Training – PowerPoint Notes

Application Checklist Items

Application Forms
Income Eligibility Guidelines
Free and Reduced Price Meal Application for Non-Pricing Programs
Free and Reduced Price Meal Application for Pricing Programs
Notification Letter for Pricing Programs
Management Plan – Independent Centers
Management Plan – Sponsors of Centers
Management Plan – Sponsors of Homes
Civil Rights Data Collection
Public Release for renewing agencies (for your information)
Part 4 – Agreement
Nonpricing Policy Attachments for Sponsors of Homes

Claims for Reimbursement

Claims for the Child and Adult Care Food Program (CACFP) are now completed through the iCAN system. Log into the iCAN system found at https://ican.sd.gov/ICAN/Splash.aspx. If you have any issues, please contact the CANS office at (605) 773-3413 and your call will be directed to someone that can help you.
Due Dates and Instructions



Afterschool Snacks and Meals

Snacks and meals can be a part of the after-school care programs. CACFP agencies that are offering snacks and/or meals to children in after school settings may be eligible to receive a higher rate of reimbursement for those children if specific circumstances are met. Agencies that are serving a snack and/or meal service for children in after-school care situations may call Child and Adult Nutrition Services (CANS) at (605) 773-3413 to get more information about this opportunity.
Frequently Asked Questions



CACFP Training Opportunities

Every person within an agency must be trained in their specific CACFP duties before they begin those duties and at least annually after that. To receive training credit on any topic, the training quiz, provided as handout on each webinar, must be completed and sent to the CANS office. A score of 15 correct (out of 20 questions) is required to receive training credit on that topic. Make sure that the staff names and agency name is clearly printed on the training quiz.

CACFP Spring Training
The Child and Adult Nutrition Services (CANS) office is excited to announce the “CACFP Basic” and the “CACFP Plus!” training workshops.

“CACFP Basic Training” is suggested for new agencies in the CACFP or new staff working with the CACFP within your agency. This is not a workshop intended for “veteran” employees that have recently attended a CACFP workshop. This workshop provides very basic training in the Child and Adult Care Food Program (for both administrative and food service staff). This training session is a chance to gain information that is needed to operate the CACFP and is free of charge. Registration is limited to 25 people per session. Due to the limited number of participants new agencies and new staff will be given highest priority.

“CACFP Plus! Training” is suggested for agencies that have CACFP staff that just need a review of the requirements to meet the annual training requirement but do not need an in-depth training on the topics. This is a workshop that includes all of the required CACFP annual training topics. Please notice that we are offering two sessions of the CACFP Plus! workshops in Rapid City and Sioux Falls. Each session will be identical. The size of our these groups was simply becoming too large for effective training.

Make plans now to attend a “CACFP Plus!” or a “CACFP Basic” workshop in your area. While neither of these specific workshops is mandatory, it is mandatory that every local agency participate in annual training. These workshops are an excellent opportunity for that training. If the local agency does not take advantage of these training sessions, the local agency is responsible to ensure that you complete state-sponsored training for the local agency staff prior to the end of the current Program year (September 30, 2015).
A summary and/or agenda for each workshop and registration form can be found by clicking on these links
    Basic Training Summary & Agenda
    Draft Agenda – Spring 2015 CACFP Plus!
    Registration Form
You must complete and return the registration form to the appropriate address, fax, or email to register attendees for the workshop. We will email a confirmation, specific information, and directions to the sites to the person listed as the contact person on the registration form. If a contact person is not listed we will send the confirmation information to the Authorized Representative.
The dates and locations of the CACFP Plus! training are as follows:
May 14 - Rapid City - Youth & Family Services
May 15 - Rapid City - Youth & Family Services
May 20 - Watertown - Lake Area Technical Institute
May 21 - Aberdeen - Aberdeen Catholic Schools
June 3 - Sioux Falls - Augustana College
June 4 - Sioux Falls - Augustana College
June 17 - Pierre - MacKay Building (formerly SD State Library)
The dates and locations of the CACFP Basic training are as follows:
May 13 - Rapid City - Youth & Family Services
June 2 - Sioux Falls - Sioux Falls School District
June 16 - Pierre - MacKay Building (formerly SD State Library)
The registration form must be completed and returned no later than 20 days prior to the date of the workshop you plan to attend. We will accept forms by mail, fax, or email to Melissa.Halling@state.sd.us. You can request an electronic registration form by emailing Melissa Halling or the form is located on our website (listed in footer on page 1 of this announcement). We will accept registrations received after the 20-day deadline only if there is space available. You will receive confirmation of your registration by mail. If you believe you have registered but do not receive a confirmation letter at least one week prior to the workshop, please contact us immediately.

Notice is further given to individuals with disabilities that these workshops are being held in a physically accessible place. Accessible parking is available; please contact the above number for specific location of accessible parking at the site you will be attending. Please notify our office at least two weeks prior to the workshop if you have any special needs for which we will need to make arrangements. Call about requests for alternative formats and/or interpreters e.g. disk, braille, larger print, interpreters, or other. The telephone number for making special arrangements is (605) 773-3413.


Record Keeping in the CACFP
Record Keeping in the CACFP - Recording
Building for the Future Special Diet Memo
Enrollment Forms Household Contacts for Sponsors of Centers
Household Contacts for Sponsors of Homes Record Keeping Requirements Training Quiz
Infant Feeding in the CACFP
Infant Feeding in the CACFP - Recording
Infant Menu Sample Meal Patterns for Infants
Infant Feeding Requirements Training Quiz Infant Formula Offer - Centers
Infant Menu Production Record Form (Group Option) Infant Menu Production Record Form (Indvidual Child Option)
Creditable Foods in the CACFP
Creditable Foods in the CACFP - Recording
Recipe Analysis Worksheet Breads and Grains Chart
Creditable Breads Worksheet Creditable Foods Training Quiz
Meal Counting in the CACFP
Meal Counting in the CACFP - recording
Meal Counting Training Quiz Meal Count Sheet
Free and Reduced Price Meal Applications
Free and Reduced Price Meal Applications - Recording
Free and Reduced Price Meal Application Training Quiz
Eligibility Roster Free and Reduced Price Meal Application
Completing the CACFP Claim
Coming Soon
Civil Rights in the CACFP
Civil Rights in the CACFP - Recording Civil Rights Training Quiz
Civil Rights Instruction Justice For All Poster
Monitoring Requirements in the CACFP
Monitoring Requirements in the CACFP - Recording
Monitoring Review Form Monitoring Requirements and the Job of a Monitor Training Quiz
CACFP Meal Pattern Requirements
CACFP Meal Pattern Requirements - Recording
Meal Pattern Requirements Training Quiz CACFP Meal Pattern for Children
Production Records in the CACFP
Production Records in the CACFP - Recording
CACFP Production Record CACFP Production Records Training Quiz

Healthier CACFP Award

Recognizing Excellence in Nutrition and Physical Activity in Child Care

-- Healthier CACFP Award Application
-- Healthier CACFP Award Resource Book

The Healthier CACFP Award is a recognition system that supports the wellness efforts of child care centers participating in CACFP. Child care centers taking steps to improve the nutrition, physical activity, nutrition education, and/or environment for children in their care can apply to win an award in one or more of these categories. Three award levels are offered: Honors, High Honors and Highest Honors.

Participation in the CACFP and compliance with CACFP regulations is required to be eligible for the award. Applicants are required to be in good standing with the CACFP, defined as having completed and implemented all corrective actions from the previous compliance review and having not been seriously deficient in the past two years, at the time of application.

The program application includes criteria in four categories: Menus, Physical Activity, Nutrition Education, and Environment. Applicants can choose which category(ies) they would like to apply for and at which level, and then submit the application to their State Child Nutrition Agency. It is highly recommended that applicants utilize the Healthier CACFP Award Resource Book, which explains “why” and “how to” for each criterion and provides guidance and tools to assist with implementing the criteria.

Contact

For more information, contact the Child and Adult Nutrition Services office at (605) 773-3413.